P&R 04-04-2019 CITY OF
CITY OF CUPERTINO
[a PARKS AND RECREATION COMMISSION
Community Hall
CUPERTINO 10350 Torre Ave, Cupertino, CA
Thursday, April 4, 2019
7:00 PM
MEETING
MINUTES
CALL TO ORDER
Chair Tambe called the meeting to order at 7:00 p.m. in the Community Hall, at 10350
Torre Ave, Cupertino, CA.
PLEDGE OF ALLEGIANCE
Commissioners present: Xiangchen Xu, Gopal Kumarappan, Neesha Tambe, Helene
Davis, Judy Wilson
Commissioners absent: None
Staff present: Jeff Milkes, Kevin Khuu, Toni Oasay-Anderson, Gail Seeds,
Chris Corrao
Guest speakers: Heather Minner
APPROVAL OF MINUTES
1. Regular Meeting of March 7, 2019
Commissioner Davis motioned to approve the draft minutes. Vice Chair
Kumarappan seconded. Motion passed unanimously.
CEREMONIAL MATTERS AND PRESENTATIONS
None
POSTPONEMENTS
None
ORAL COMMUNICATIONS
Sophia Badillo, resident and elected board member of Rancho Rinconada, spoke
on the current situation of the Rancho Rinconada pool and it's program.Suggested
the City add more programming during the pool's off hours.
WRITTEN COMMUNICATIONS
Accepted a written communication from the Rolling Hills 4H Alpaca Project,
which will be posted on the website as public record.
Chair Tambe moved item numbers 5 and 6 up to next on the agenda.
NEW BUSINESS
5. Receive a Brown Act Presentation by the City Attorney
Heather Minner, City Attorney, presented to the Commission the rules and
regulations of the Brown Act,what's allowed and not allowed,what is considered
an open and public meeting, and example consequences for violations.
6. Receive a Cupertino Shuttle Survey Results Presentation by the Public Works
Department
Chris Corrao, Senior Transit and Transportation Planner for the Public Works
Department, presented to the Commission the recent shuttle survey and potential
program through a shuttle powered service with Via. The recommended pilot
program would run for 18 months.Item will be presented to City Council on April
161h. Chair Tambe recommended speaking to the local sports teams and other
Recreation organizations, Rotary, the Chamber of Commerce and local schools
about the program.
Vice Chair Kumarappan motioned for the Parks and Recreation Commission to
support the Via shuttle program. Commissioner Wilson seconded.Motion passed
unanimously.
OLD BUSINESS
2. Receive the Update on the Citywide Parks and Recreation System Master Plan
Gail Seeds, Park Improvement Manager, presented to the Commission an update
on the master plan. Reviewed the history of what happened since the draft was
released in January. Tentatively scheduled to present to City Council on April 16th
to review the scope of action items that are tied to the environmental clearance
evaluations. If approved, the revised draft plan will be released in May of 2019.
Sherman Cater, Cupertino Resident, requested the City remove Memorial Park as
a potential location for the major use facilities (aquatics and fine arts center)
proposed in the Master Plan, due to poor connectivity and parking opportunites.
3. Discussion and recommendation to City Council on the priority of the Community
Funding Grant Applications received for FY 2019/2020
Commissioner Davis recused herself from the item due to a conflict of interest.
Toni Oasay-Anderson, Mangement Analyst, provided an update on the
Community Funding grant application process. Commissioner Wilson asked for
more guidelines from City Council on how to organize and rate the applications
in the future.
The following residents/groups addressed the Commission:
- Dr. Sulochina Lulla, Breathe California
- Alex Bennett, Heart of the Valley
- Carrie Ziedman, Cupertino Historical Society
- Lauren Merriman, Friends of Deer Hollow Farm
- Bill Kerr, Cupertino Historical Society
- Rocky Aroda, InAtalent
- Sharon Blaine, Cupertino Historical Society
- Gail Fretwell-Hugger, Cupertino Historical Society
- Jennifer Furlong, Cupertino Historical Society
- Carol Stanek, Cupertino Resident
- Sujatha Venkatraman, West Valley Community Services
The Commission agreed to not alter the requested grant amounts in their
consideration of ranking the proposals for this current year. Suggested the
following the changes/refinements to the Community Funding Policy for next
year and asked for more criteria for the evaluation process:
o A designated cap on the total available funds to award
o Separate evaluation and funds available for proposals submitted from
previous grant recipients vs new applicants or higher prioritization for
new applicants
o Separate evaluation and funds for applications defined by the requested
grant amounts (i.e. a tiered funding system)
Chair Tambe requested adding percentage of fundings to the excel comparison
chart (comparison of the grant request to the total operational cost for the
program). The Commission recommended the Cupertino Historical Society be
removed from the Community Funding Grant process and granted an annual
fund from the City, similar to the Sister Cities.
Commissioner Wilson motioned to recommend to City Council to fund the top 10
applications based on the Commissions' ranking sheet, with the caviat of
separating the Cupertino Historical Society from the process and awarding them
their own dedicated funding on an annual basis. Vice Chair Kumarappan
seconded. Motion passed with 4 yes and 1 abstain.
The top 10 rated applications are:
- Friends of Deer Hollow Farm-White Barn Renovation
- Rotary-Cupertino Fall Festival
- Euphrat Museum of Art-Museum
- Bay Area Chrysanthemum-Show
- Cupertino Symphonic Band-Equipment
- Santa Clara Audubon society-Wildlife and Harvest Day
- Cupertino De Anza Lion's Charities Inc. - Ride4Diabetes
- Heart of the Valley—Reaching Hearts
- West Valley Community Services—Pantry Overhang
- Breathe CA—Seniors Breath
The Commission also requested a pre-meeting next year to fine tune the
Community Grant Funding Process.
4. Review of Future Agenda Items and Additions/Prioritization for Parks and
Recreation Commission
Chair Tambe reminded everyone that the Master Plan item and Shuttle Survey
item will go to City Council on April 161h. Suggested adding scheduling of
Commissioners at the upcoming Neighborhood Events. Vice Chair Kumarappan
requested adding to May "Opportunities for Collaborations With Other
Commissions". Commissioner Xu requested adding the CUSD Joint Use
Agreement for Facilities Presentation in the June meeting.
STAFF AND COMMISSION REPORTS
7. Receive Monthly Update Reports from:
Director
o Addition of the Pest Management Program Presentation to the May
meeeting.
o Alpaca fence extension request, is currently waiting for the design
update for the Community Gardens.
o Community Gardens were deconstructed and was added as a work
plan item for next year.
o Rancho Rinconada, overseen by LAFCO, will perform a special study
on the governance of the special district. Potential merger of the
district and the city or to potentially become a subsidiary of the City.
o Work Plan Update—Youth/Teen Engagement, Community Gardens
o Renovation of the Cupertino Teen Center
o Lawrence Mitty Acquisition
o All-Inclusive Playground
o Marketing Plan, Strategic Plan, Master Plan
o Currently recruiting for a Management Analyst
o Filled the Facility Attendant position at Quinlan—Bobby Kaufman
o Big Bunny 5K on Saturday, April 20th
o Holi Festival coming up
- Commissioners
o Commissioner Wilson, Commissioner Davis, and Vice Chair
Kumarappan attended the Volunteer Appreciation Lunch at the Senior
Center and commended the staff on the event. Commissioner Davis
will attend the Big Bunny 5K.
o Commissioner Kumarappan attended the Mayor's meeting and
reported on:
■ Bicycle Pedestrian Commission will host a family bike day on
April 131h and invited the Commissioners to attend.
■ Cherry Blossom Festival on April 28f.
■ Housing Commission—also have a community funding grant
(HSG) process and recommended learning from their process. j
■ Library Commission—wellness program is working well at the
Library
■ Will send out other updates to Staff to share with the other
Commissioners
o Commissioner Xu attended the City Council meeting on April 2, 1
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mentioned that they will setup objective standards on park standards
in the future.
ADJOURNMENT—Chair Tambe adjourned the meeting at 9:55 p.m.
Respectfully submitted,
Kevin Khuu, Administrative Assistant
Recreation and Community Services Department
Minutes approved at the 05.02.19 regular meeting
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