LIB 03-06-2019CITY OF
CUPERTINO
MINUTES
LIBRARY COMMISSION
Wednesday, March 6, 2019
LIBRARY COMMISSION REGULAR MEETING
CALL TO ORDER
At 7:04 p.m., Chair Crabtree called the meeting to order at the Cupertino Library, 10800 Torre
Ave, Cupertino, in the Think Tank Room.
ROLL CALL
Commissioners: Liana Crabtree, Amanda Jia Wo, Qin Pan, Rahul Vasanth
City/County Library Staff: Jeff Milkes, Heather Minner, Clare Varesio, Chris Brown
Absent: Christie Wang
APPROVAL OF MINUTES
Meeting of February 6, 2019
Commissioner Vasanth made a motion to approve the minutes with the following amendment:
under Old Business, Book Recommendations, add that the item was postponed "due to time
constraints" and Commissioner Pan seconded. Motion passed unanimously.
CEREMONIAL MATTERS AND PRESENTATIONS
Brown Act Presentation
City Attorney Heather Minner gave a brief overview and how it relates to commission
activities.
•All meetings must be noticed and open to the public with a few exceptions
•Written materials should be made available to the public
•Public must be allowed to speak
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
Proposed Questions, Marketing Plan, and Incentive Programs (Tri-Annual Library Survey)
Chris Brown reported on status of the tri-annual survey.
•Library District has started working on the survey
•Harder & Company, a research based firm in San Francisco, will do the survey design
•Hope to launch the survey at the end of April
•Need Library Commission support to focus on promotion and outreach about the
survey as opposed to incentives
•Two focus groups, one for north county and one for south county, consisting of 8-10
people on each
•Online survey with paper copies available
•Available in multiple languages
•Purpose is to provide useful and actionable information
Move item to April meeting for further discussion as Marketing Plan for Tri-Annual Library
Survey.
Library Commission Work Plan Items
Director Milkes discussed next steps for work plan items.
•Prioritize actionable items want to accomplish while keeping in mind Council's draft
work plan items
•Create a month-to-month agenda of items to work on
•Ask for items to be added to the budget
Chair Crabtree would like to see issues related to short-term parking, signage, and patron drop
off and pick-up added to work plan items. Commissioner Vasanth spoke about the lack of
library space to bring in speakers.
Chair Crabtree requested that all commissioners be sent the link to the Library Commission
work plan items document. Commissioners should send a list of priority items plus any new
items to Kevin Khuu by March 20, as well as any ideas on a template to organize the work plan
items. Cross-reference priority items with some of City Council's work plan items. Bring item
back at the April meeting.
Commission directed staff to investigate how to promote library events on City's Next Door
social network.
Vice Chair Wo made a motion to approve the suggestion to run a trial outreach to promote "The
Root Causes of Pain" event on March 24, 2019 and Commissioner Vasanth seconded. Motion
passed unanimously.
NEW BUSINESS
Book Recommendations
Vice Chair Wo gave an update. Due to a public request, the item was on the agenda three times.
No one came to speak to the Commission. However, Vice Chair Wo & Commissioner Pan had a
special meeting with Clare to understand the process and responded to the person who brought
up the issue.
STAFF AND COMMISSION REPORTS
Cupertino Community Librarian Report
Clare V aresio reported as submitted.
County Librarian Report
Chris Brown reported as submitted.
Friends of the Library Report
None
Cupertino Library Foundation Report
None
Commissioner Reports
Commissioner Vasanth reported on the March Mayor's meeting.
Poet Laureate Report
None
Staff Report
None
Calendar Review
Commissioner Pan will attend the April Mayor's meeting and Commissioner Wang will attend
the May Mayor's meeting.
ADJOURNMENT: The meeting adjourned at 9:21 p.m. to April 3, 2019 at 7:00 p.m.
Respectfully Submitted by,
��Recreation and Community Services