P&R 03-07-2019CITY OF
CITY OF CUPERTINO m PARKS AND RECREATION COMMISSION
Community Hall
CUPERTINO
CALL TO ORDER
10350 Torre Ave, Cupertino, CA
Thursday, March 7, 2019
7:00 PM
MEETING
MINUTES
Chair Tambe called the meeting to order at 7:00 p.m. in the Commmlity Hall, at 10350
Torre Ave, Cupertino, CA.
PLEDGE OF ALLEGIANCE
Commissioners present:
Commissioners absent:
Staff present:
Guest speakers:
APPROVAL OF MINUTES
Helene Davis, Neesha Tambe, Judy Wilson, Gopal
Kumarappan, Xiangchen Xu
None
Jeff Milkes, Kevin Khuu, Toni Oasay-Anderson
None
1.Special Meeting of February 7, 2019
Commissioner Davis motioned to approve the draft minutes. Vice Chair
Kumarppan seconded. Motion passed unanimously.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
Tejas Billa, Caroline Spencer, and Elena McPherson, representing the Rolling Hills
4-H Alpaca Project, separately requested support from the Commission for a fence
extension project at McClellan Ranch to host three alpacas and asked to place the
item on a future agenda.
Lisa Warren, Cupertino Resident, commented on the property next to Sedgwick
Elementary. Supported the City in negotiating a partnership with the Cupertino
Union School District for shared use.
Chris Nutter, 3rd grade teacher at Collin Elementary, commented against the use
of herbicides at Cupertino parks and schools. Reviewed the negative effects of
herbicide use and supported alternative methods.
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
2.Prioritization of Items for 2019-2020 Parks and Recreation Commission
Jeff Milkes, Director of Recreation and Community Services, reviewed the history
of the item that was presented during the last meeting, updates made to the list
per Commission direction received, and requested feedback.
Vice Chair Kumarappan suggested categorizing the list, to separate out the long
term and short term items. Commissioner Xu added "Joint Use Agreement with
CUSD for Facilities" to the list. Staff requested feedback from the Commission on
which items to populate future agendas from July to June of FY 19-20.
Jennifer Griffin, Cupertino Resident, supported the alpaca extension at McClellan
Ranch. Prioritized the following items: Blesch House, acquiring more parkland,
owning more land and building ground parks, the property next to Sedgwick
Elementary, off-leash dog park item, Rancho Rinconada partnership, and
Lawrence-Mitty property.
The Commission reviewed the Draft Co1mcil Work Plan items and compared it to
their current proposed FY19-20 work plan. The Comm1mity Gardens, Strategic
Plan, All-Inclusive Playground, Athletic Field Policy, Teen Engagement and
Marketing Plan items were already scheduled. The Commission requested adding
a presentation to review the top 10 to 12 key elements that have risen from the
comments and feedback received during the Master Plan process and how it was
incorporated into the plan, scheduling a future presentation from Magical Bridge
about the program, and recommended a phased approach to working on the
Athletic Field Policy.
The Commission then reviewed their list of items and assigned them as short or
long-term projects and the corresponding priority level.
Code of Ethics: short term and high priority, but based on City Council's
direction
Lawrence-Mitty Update: to be scheduled
Blesch House Update: to be scheduled (including the Barn)
Cupertino Shuttle Survey: April, before the Strategic Plan Item
State of the Trails: long term item and joint meeting with Bicycle Pedestrian
Commission for August
Partnership with CUSD/Sedgwick Property: to be scheduled
Partnership with Rancho Rmconada: to be scheduled, with some research,
update in May
Dog Off Leash Park Trial: high priority, schedule earlier than next fiscal year,
recommended doing this now and then evaluate in February
Collaboration with Other Commissions: long term, possibly a joint meeting or
update from the Bicycle Pedestrian Commission (talk about the Shuttle, Trails,
etc.), possible special joint meeting in June
Outreach Method: possible collaboration with Technology, Information &
Communication Commission, scheduled for June
Utilization data of Facilities at Parks: quarterly update in the Director's report,
to show the utilization trends of key facilities
Accreditation: long term project, to be scheduled
Property Acquisitions: standing item, as opporhmities arise
Parklets: long term, as opporhmities arise
Neighborhood Walk: remove from list, field trip item
Welcome to the City Onboarding Process: long term project
Department Web Page: presentation in August
Joint Use Agreement with CUSD: presentation possibly in May
Add in: Collaboration with FUHSD or any other school districts
In reviewing the Commission goals, staff requested feedback on the example goals
provided. Vice Chair Kumarappan requested postponing the decision to the next
meeting. Chair Tambe requested setting item number 5 into the May meeting, item
number 7 to the April meeting, and number 10 to the to be scheduled list. Also
requested bringing the alpaca farm and herbicide use item, mentioned during Oral
Communications, back to the Commission at the April meeting.
Chair Tambe moved item number 4 next on the Agenda.
NEW BUSINESS
4.Presentation and Discussion on Commtmity Ftmding Grant Process
Commissioner Davis recused herself from the item, as she is a board member of
the Rotary Club and Cupertino Historical Society. Commissioner Wilson
commented that she is a member of the Rotary Club, but did not recuse herself.
Toni Oasay-Anderson, Management Analyst, presented to the Commission an
overview of the current commtmity funding program, recent updates made to it
and the direction received from City Cotmcil. Requested feedback from the
Commissioners on the draft evaluation criteria and the ranking criteria for all of
the applications submitted, which will be ranked at a fuh1re meeting.
Chair Tambe called a recess at 8:59pm and called the meeting to order at 9:05pm.
The Commissions decided on a potential televised special meeting to discuss the
results of their assessments, potentially at the last week of March.
3.Review of Future Agenda Items and Additions/Prioritization for Parks and
Recreation Commission
The Commission reviewed the future agenda items. Chair Tambe requested
adding back the Brown Act Training to a future agenda.
NEW BUSINESS
5.Presentation and Discussion on Department Name Change from Recreation and
Commtmity Services to the Department of Parks and Recreation
Jeff Milkes reviewed with the Commission the history of the name change for the
Recreation department, along with the recent change in department services.
Requested feedback from the Commission on changing the department's name.
Commissioner Wilson moved to change the name back to the department of Parks
and Recreation. Commissioner Davis seconded. Motion passed unanimously.
STAFF AND COMMISSION REPORTS
6.Director's Report
Jeff Milkes presented on the following:
Reminded the Commissioners about completing the survey on
Council/Commission relations mentioned by the City Manager's Office.
Requested quotes from Commissioners to add to the Parks and Recreation
System Master Plan.
7.Commissioners' Reports
Vice Chair Kumarappan attended the CPRS Awards Dinner. Recognized the
recipients from the City of Cupertino.
Commissioner Xu attended the Mayor's meeting. Spoke about collaborations
across commissions and TICC/Fine Arts Commission proposed similar ideas.
The Bicycle Pedestrian Commission requested an update. Talked about a trip
to Magical Bridge with the Mayor and the Fine Arts Commission suggested
collaborating to ftmdraise for the project.
ADJOURNMENT -Chair Tambe adjourned the meeting at 10:54 p.m.
Respectfully submitted, L Kh�u,�� Assistant
Recreation and Commrnlity Services Department
Minutes approved at the 04.04.19 regular meeting