HC Packet 03-14-2019CITY OF CUPERTINO
AGENDA
C U P E RT I N O HOUSING COMMISSION
10300 Torre Avenue, City Hall Conference Room C
Thursday, March 14, 2019
9:00 AM
ROLL CALL
CEREMONIAL MATTERS AND PRESENTATIONS
1. Subject: Election of a Chair and Vice Chair
Recommended Action: nominate and elect a Chair and Vice Chair
APPROVAL OF MINUTES
2. Subject: Draft Minutes of February 14, 2019
Recommended Action: approve or modify the Draft Minutes of February 14, 2019
Draft Minutes of February 14, 2019
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission
on any matter not on the agenda. Speakers are limited to three (3) minutes. In most
cases, State law will prohibit the commission from making any decisions with respect to
a matter not listed on the agenda
WRITTEN COMMUNICATIONS
PUBLIC HEARINGS
3. Subject: FY 2019-20 Community Development Block Grant (CDBG) Program,
Below Market Rate (BMR) Affordable Housing Fund (AHF), and General Fund
Human Service Grants (HSG) Program funding allocations.
Recommended Action: Conduct Public Hearing; and
1. Adopt Resolution No. 19-01 recommending the FY 2019-20 CDBG, BMR AHF,
and HSG funding allocations to City Council for final approval.
City Council hearing date: April 2, 2019
Page 1
Housing Commission AGENDA March 14, 2019
Staff Report
A - Draft Resolution No. 19-01
B - FY 2019-20 NOFA RFP
C - FY 2019-20 CDBG, BMR, and HSG Grant Application Descriptions
OLD BUSINESS
NEW BUSINESS
4. Subject: Housing Commission Work Program for Fiscal Year (FY) 2019-20
Recommended Action: 1. Recommend that the City Council consider the Housing
Commission FY 2019-20 Work Program
Staff Report
A - 2018-2019 City Work Program Final
STAFF AND COMMISSION REPORTS
ADJOURNMENT
Page 2
Housing Commission AGENDA March 14, 2019
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning
to attend the next meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, 48
hours in advance of the meeting to arrange for assistance. Upon request, in advance,
by a person with a disability, meeting agendas and writings distributed for the meeting
that are public records will be made available in the appropriate alternative format.
Also upon request, in advance, an assistive listening device can be made available for
use during the meeting.
Any writings or documents provided to a majority of the members after publication of
the agenda will be made available for public inspection. Please contact the City
Clerk's Office in City Hall located at 10300 Torre Avenue during normal business
hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal
Code 2.08. 100 written communications sent to the Cupertino City Council,
Commissioners or City staff concerning a matter on the agenda are included as
supplemental material to the agendized item. These written communications are
accessible to the public through the City's website and kept in packet archives. You are
hereby admonished not to include any personal or private information in written
communications to the City that you do not wish to make public; doing so shall
constitute a waiver of any privacy rights you may have on the information provided to
the City.
Members of the public are entitled to address the members concerning any item that is
described in the notice or agenda for this meeting, before or during consideration of
that item. If you wish to address the members on any other item not on the agenda, you
may do so during the public comment.
Page 3
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
(408) 777-3308
DRAFT MINUTES OF THE REGULAR MEETING OF
THE HOUSING COMMISSION HELD ON FEBRUARY 14, 2019
CALL TO ORDER
Vice Chair Zhao opened the meeting at 9:06am.
Chair Bose joined the meeting at 9:08am.
ROLL CALL
Commission Members present: Sue Bose, Chair
John Zhao, Vice Chair
Nina Daruwalla, Commissioner
Connie Cunningham, Commissioner
Commission Members absent: None
Staff present: Kerri Heusler, Senior Housing Planner
Timm Borden, Interim City Manager
APPROVAL OF MINUTES
1. Minutes of the January 10, 2019 Housing Commission meeting were approved as written. Vice Chair
Zhao made a motion and Commissioner Daruwalla seconded the motion.
APPROVE: Bose, Zhao, Daruwalla
A BSEN T:
ABSTAIN: Cunningham
VOTE: 3-0-1
POSTPONEMENTS
None
ORAL COMMUNICATIONS
Public comments were received from Vice Mayor Liang Chao who stated that she was speaking as a
resident. Community member Chao encouraged Commissioners to take initiative and offered a list of
suggestions. Chair Bose asked community member Chao to submit her suggestions to staff for
distribution.
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
None
NEW BUSINESS
2. Receive presentation and survey on improving Council -Commission Communications and Work
Program Workflow. The Commission accepted a presentation from Interim City Manager Timm
Borden. Public commentswere received from Vice Mayor Liang Chao who stated that shewas speaking
asaresident. Completed surveys are due to staff by February 21, 2019.
Commissioner Daruwalla made a motion and Vice Chair Zhao seconded them oti on.
APPROVE: Bose, Zhao, Daruwalla, Cunningham
A BSEN T:
ABSTAIN:
VOTE: 4-0-0
STAFF AND COMMISSION REPORTS:
Chair Bose was not able to attend the monthly M ayor's meeting.
Commissioner Cunningham attended a meeting with Housing Trust SV and Housing Choices on 1/30/19
at the request of Vice Mayor Chao.
Commissioner Cunningham attended a Housing Strategies meeting on 2/12/19 in Sunnyvale at the
request of Vice Mayor Chao.
Staff Heusler provided updateson thefollowing items:
• Commissioners were provided with nametagsand will receive business cards.
o Commissioner Daruwalla inquired about any regulationsfor wearing the nametags.
• Recruitment tofill thevacant roleof afinancial institution representative
• FY 2019/20 Funding Allocations
o Commissioner Zhao asked for more rubrics to score the applications.
• Housing Commission Work Program
Staff Heusler announced thefollowing dates:
• April/May TBD -Tour of The Veranda and Grand Opening
ADJOURNMENT:
The meeting was adjourned at 10:17am to the next regularly scheduled Housing Commission meeting.
Respectfully submitted:
/s/Kerri Heusler
Kerri Heusler
Senior Housing Planner
2
CUPERTINO
Su bj ect
COMMUNITY DEVELOPMENT DEPARTMENT
CITY HALL
10300 TORRE AV EN U E • CU PERTI N O, CA 95014-3255
TELEPHONE: (408)777-3308- www.cupertino.org
HOUSING COMMISSION STAFF REPORT
March 14, 2019
Fiscal Year (FY) 2019-20 Community Development Block Grant (CDBG) Program,
Below Market Rate (BMR) Affordable Housing Fund (AHF),and General Fund Human
Service Grants (HSG) Program funding allocations.
Recommended Action
Conduct Public Hearing; and
1. Adopt Resolution No. 19-01 recommending the FY 2019-20 CDBG, BMR AHF,
and HSG funding allocationsto City Council for final approval.
Background
An annual Notice of Funding Availability (NOFA) and Request for Proposals (RFP)
(Attachment A) was issued on November 12, 2018 inviting applicants to apply for
CDBG and BMR AHF capital housing project funds for the upcoming FY, 2019-20
(Attachment B). The NOFA / RFP deadline ended on February 8, 2019. For FY 2019-20,
the City isnot accepting applications for CDBG public service funds, BM R AH F public
service funds, and HSG funds due to a two-year grant funding cycle which began last
FY 2018-19 and will continue in FY 2019-20. The Housing Commission reviews BMR
AH F and H SG applications at the same time as CDBG applications and makes funding
recommendations to the City Council. If the City Council changes BMR AHF and/or
HSG funding amounts for FY 2019-20 then each agency's funding will be changed
proportionately.
Renewal Applications
In December 2007, the City of Cupertino City Council approved a two-year grant
funding cycle for CDBG, BM R AH F, and HSG public service grants. The current two-
year grant funding cycle covers FY 2018-19 and 2019-20. Agencies who were awarded in
FY 2018-19 and who remain in good standing will receive a one-year contract
amendment for FY 2019-20. CDBG and BM R AH F capital housing project applications
will remain on a one-year funding cycle.
Discussion
CDBG Funding
The United States Department of Housing and Urban Development (HUD) annually
allocates grants such as CDBG, Home Investment Partnerships Program (HOME),
Housing Opportunities for Peoplewith AIDS(HOPWA), and Emergency Shelter Grants
(ESG) to local jurisdictions for community development activities. Cupertino is one of
nine entitlement jurisdictions within Santa Clara County. Jurisdictions typically must
have a population of 50,000 or more to qualify as an "entitlement jurisdiction" that
receivesgrant funding directly from HUD. Entitlement grantsare largely allocated on a
formula basis, based on several objective measures of community needs, including the
extent of poverty, populations, housing overcrowding, age of housing, and extent of
population growth lag in relationship to other metropolitan areas.
Based on information currently being provided by HUD, cities have been notified that
the level of CDBG funding will remain the same as last year. The City is estimating
$361,597 in funds for FY 2019-20 based on the CDBG entitlement amount of $361,597
from FY 2018-19. The City intendsto reallocate $7,944 in program incomefrom existing
CDBG loan payoffs. Between the estimated FY 2019-20 entitlement grant and program
income, the City estimates that it will have a total of approximately $369,541 of CDBG
funds to utilize. CDBG funding amounts will be reduced or increased proportionately
for FY 2019-20 based on final HUD allocation formula and City Council approval. In
addition, the City put into place a CDBG Contingency Plan (Exhibit 1) because of the
uncertainty in thefederal budget and the revised timeline provided by HUD to submit
the Action Plan. Of the estimated $369,541 (entitlement plus program income) for FY
2019-20, only 20%, or $73,908.20 may be used for administrative costs to cover salary
and benefits of staff who operate the CDBG program. In addition, 15% of $369,541 or
$55,431.15 may be used to fund eligible public service activities. The remaining 65% of
the $369,541.05 or $240,201.65 is proposed to be used for eligible CDBG capital housing
project activities for FY 2019-20.
Est. FY 2019-20
CDBG Budget
Entitlement Amount
$361,597.00
Program Income FY 2018-19
$7,944.00
Sub -Total
$369,541.00
Program Administration (20%)
$73,908.20
Public Service (15%)
$55,431.15
Capital/Housing Projects (65%)
$240,201.65
Total
$369,541.00
This is Cupertino's seventeenth year as an entitlement jurisdiction receiving a CDBG
grant directly from HUD. HUD regulations require that eligible housing activities
selected for funding must benefit very -low and low-income households or eliminate a
blighted area or address an urgent (emergency) community need and must also meet a
national objective. In addition, only certain types of eligible activities qualify under the
CDBG regulations. Examplesof eligible activities are:
• Purchase of Land
• Public improvements
•
Pu bl i c sery i ce acti viti es
• Affordable housing developments
• Property acquisition for affordable housing
• Rehabilitation of affordable units
2019-20 CDBG Capital Housing Project Funds
(One -Year Funding Cycle, FY 2019-20)
As noted earlier, a total of $240,201.65 is proposed to be used for eligible CDBG capital
housing projects. The City received four applications in this category totaling $668,185,
an excess of $427,983.35. Staff is recommending funding the applications as noted in
the table below.
2
CDBG Capital Housing Project Applications
FY 2019-20 Grant
Est. Funds
Funding
FY 2018-19
Application
Available
Requests
Funding Recommendations
Funding
Summary
Allocations
a
Maitri- Anjali
$120,000.00
$120,000.00
Transitional House
Rebuilding Together
Silicon Valley -
b
Housing Repair and
$81,875.00
$81,875.00
$64,000.00
Rehabilitation
Project
c
Stevens Creek
$296,310.00
Not recommended
Village Inc.
West Valley
Recommended to be funded with
Community Services
CDBG capital housing project
d
(WVCS) - Vista
$170,000.00
funds ($38,326.65) & BMR AHF
$176,201.65
Village Renovation
capital housing project funds
Project*
($131,673.35)
Sub -Total
1 $240,201.65
$668,185.00
$240,201.65
$240,201.65
*Submitted duplicate application for BMRAHF capital housing project funds.
Staff is not recommending funding the Stevens Creek Village Inc. project at this time.
The funding request of $296,310 exceeds the City's estimated CDBG capital housing
project allocation of $240,201.65 for FY 2019-20. Future funding sources have not been
identified for the $876,920 total cost to complete the project. In addition, funding is
requested for roofing repair, building exterior repair, landscapelirrigation repair, and
water heaters. The City is not gaining any units through funding this application and
the project does not propose any rehabilitation of the unitsfor the benefit of low-income
tenants.
2018-19 CDBG Public Service Renewal Applications
(Two -Year Funding Cycle, FY 2018-19 & 2019-20)
As noted earlier, a total of $55,431.15 is proposed to be used for eligible public service
activities which must benefit very low- and low-income households. All agencies who
were awarded in FY 2018-19 remain in good standing and will receive a one-year
contract amendment for FY 2019-20. Staff is recommending funding the applicationsas
noted in the table below.
4
CDBG Public Service Renewal Applications
FY 2019-20 Grant
Est. Funds
Funding
Funding
FY 2018-19Funding
Application Summary
Available
Requests
Recommendations
Allocations
Live Oak Adult Day
a
Services- Senior Adult Day
$20,431.15
$20,431.15
$20,431.15
$20,431.15
Care/ Caregiver Respite
WVCS- Community
b
AccesstoResourceand
$35,000.00
$35,000.00
$35,000.00
$35,000.00
Education
Sub -Total
1 $55,431.15
1 $55,431.15
1 $55,431.15
1 $55,431.15
Below Market Rate (BMR) Affordable Housing Fund (AHF)
The BM R AH F receives its revenue from the payment of housing mitigation fees from
non-residential (commercial, retail, hotel, research and development (R&D) and
industrial) and residential development. Formal agreements and monitoring are
required for this program, but the requirements are less stringent than federal funding.
BMR AHF Capital Housing Project Funds
(One -Year Funding Cycle, FY 2019-20)
The City estimates up to $6,000,000 will be available to fund eligible BM R AH F capital
housing projects for FY 2019-20 after accounting for administrative and other expenses.
The City received one application in this category totaling $170,000. Staff is
recommending funding the applicationsas noted in the table below.
3
BMR AHF Capital Housing Project Applications
FY 2019-20
Est. Funds
Funding
Funding
FY 2018-19
Grant
Est. Funds
Funding
Funding Recommendations
Funding
A
Application
Available
Requests
Allocations
Summary
a
WVCS- Vista
$43,000.00
$43,000.00
Recommended to be funded with
$43,000.00
Village
CDBG capital housing project
Received CDBG
a
Renovation
$170,000.00
funds ($38,326.65) & BMR AHF
capital housing
Project*
$43,000.00
$43,000.00
capital housing project funds
project funds
($131,673.35)
Sub -Total
1 $6,000,000.00
1 $170,000.00
1 $131,673.35
*Submitted dupl i cate appl i cati on for CDBG capital housing project funds.
BMR AHF Public Service Renewal Applications
(Two -Year Funding Cycle, FY 2018-19 & 2019-20)
On April 17, 2018, City Council set an annual limit of $50,000 for the BM R AH F public
service funds starting in FY 2018-19. All agencies who were awarded in FY 2018-19
remain in good standing and will receive a one-year contract amendment for FY 2019-
20. Staff is recommending continuing funding the applications as noted in the table
below.
5
BMR AHF Public Service Renewal Applications
FY 2019-20 Grant
Est. Funds
Funding
Funding
FY 2018-19
Application Summary
Available
Requests
Recommendations
Funding
Allocations
Project Sentinel - Fair
a
Housing and Tenant-
$43,000.00
$43,000.00
$43,000.00
$43,000.00
Landlord Counseling and
Dispute Resolution Services
Sub -Total
$43,000.00
$43,000.00
$43,000.00
$43,000.00
General Fund Human Service Grants (HSG) Program Renewal Applications
(Two -Year Funding Cycle, FY 2018-19 & 2019-20)
On April 17, 2018, City Council set an annual limit of $100,000 for the HSG program
starting in FY 2018-19. All agencies who were awarded in FY 2018-19 remain in good
standing and will receive a one-year contract amendment for FY 2019-20. Staff is
recommending continuing funding the applications as noted in thetable below.
6
General Fund
HSG Renewal Applications
FY 2019-20 Grant
Est. Funds
Funding
Funding
FY 2018-19
Funding
Application Summary
Available
Requests
Recommendations
Allocations
Catholic Charities of Santa
a
Clara County- Long -Term
$8,000.00
$8,000.00
$8,000.00
$8,000.00
Care Ombudsman
b
Maitri- MTH Direct Client
$25,000.00
$25,000.00
$25,000.00
$25,000.00
Services
C
SALA- Legal Assistanceto
$10,600.00
$10,600.00
$10,600.00
$10,600.00
Elders
d
WVCS- Haven to Home
$40,000.00
$40,000.00
$40,000.00
$40,000
Sub -Total
$83,600.00
$83,600.00
$83,600.00
$83,600.00
Analysis
Attachment C provides the CDBG, BMR AHF, and HSG grant application descriptions.
Process
This isthefirst of two public hearings required by HUD for CDBG. The second public
hearing will be held at a future City Council meeting with a date and time to follow.
All required HUD notices are published in the Cupertino Courier newspaper in
advance announcing upcoming CDBG public hearings.
Prepared by:
/s/ Kerri Heusler
K er r i H eu sl er
Senior Housing Planner
Attachments:
A- Draft Resolution No. 19-01
Reviewed & Approved by:
/s/ Ben jam i n Fu
Benjamin Fu
Acting Community Development
D i rector
B- FY 2019-20 N OFA/RFP
C- FY 2019-20 CDBG, BMRAHF, and H SG Grant A p p I i cat i on D escri pti ons
RESOLUTION NO. 19-01
A RESOLUTION OF THE HOUSING COMMISSION OF THE CITY OF CUPERTINO
RECOMMENDING APPROVAL OF THE 2019-20 COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG), BELOW MARKET -RATE (BMR) AFFORDABLE HOUSING FUND (AHF),
AND GENERAL FUND HUMAN SERVICE GRANTS (HSG) PROGRAM AND
RECOMMENDED FUNDING ALLOCATIONS TO CITY COUNCIL FOR FINAL
ADOPTION
WHEREAS, the Housing and Community Development Act of 1974 provides that funds
be made available for the CDBG Program; and
WHEREAS, the City of Cupertino wishes to apply for funds as an Entitlement
Jurisdiction under said Act; and
WHEREAS, the City of Cupertino estimates receiving a $361,597 CDBG entitlement grant
from the United States Department of Housing and Urban Development (HUD) to be allocated
for fiscal year (FY) 2019-20; and
WHEREAS, the City of Cupertino estimates allocating $7,944 in CDBG program income
for FY 2019-20; and
WHEREAS, the City of Cupertino is required to submit a FY 2019-20 CDBG Annual
Action Plan to HUD for review and approval prior to being allowed to expend CDBG funds for
FY 2019-20; and
WHEREAS, the City of Cupertino put into place a CDBG Contingency Plan (Exhibit 1)
because of the uncertainty in the federal budget and the revised timeline provided by HUD to
submit the Action Plan; and
BE IT FURTHER RESOLVED that the Housing Commission of the City of Cupertino
hereby recommends approval of the FY 2019-20 CDBG, BMR AHF, and HSG recommended
funding allocations (Exhibit 2) to the City Council for final adoption; and
BE IT FURTHER RESOLVED that the FY 2019-20 CDBG, BMR AHF, and HSG
recommended grant funding allocations will be decreased/increased based on final budget
allocations by HUD and the City Council.
PASSED AND ADOPTED at a regular meeting of the Housing Commission of the City of
Cupertino this 14th day of March, 2019 by the following vote:
Vote Members of the Housing Commission
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
/s/Kerri Heusler
Kerri Heusler
Senior Housing Planner
APPROVED:
Sue Bose
Sue Bose
Chair, Housing Commission
Exhibit 1
CDBG Contingency Plan
In the case of funding increase, the following plan is recommended:
Public Services: Distribute the additional available amount in the public services
cap until an applicant is fully funded. If an applicant reaches the funding amount
requested, any remaining funds will be distributed to other applicants who have not yet
reached the maximum funding amount.
0 Administration: Funds are to be allocated to the City of Cupertino for CDBG
administration. General Fund allocation will be reduced accordingly.
0 Capital Housing Projects: Distribute the additional available amount in the
capital/housing projects cap until an applicant is fully funded. If an applicant reaches the
funding amount requested, any remaining funds will be distributed to other applicants
who have not yet reached the maximum funding amount.
In the case of a funding decrease, the following plan is recommended:
V) Public Services: Distribute any funding decrease proportionately among the
remaining public service applicants, but maintain a minimum funding allocation of
$15,000 for any applicant to the extent feasible.
a Administration: Any decrease in funding will be supplemented by the General
Fund for CDBG administration.
a Capital/Housing Projects: Any decrease in funding may be supplemented wholly or
partially based on funding available, by the Below Market Rate (BMR) Affordable
Housing Fund (AHF) for CDBG Capital Housing projects.
Exhibit 2- FY 2019-20 CDBG, BMR AHF, and
HSG Grant Application Summary
a
FY 2019-20 Grant Application
Est. Funds
Funding
Funding
FY 2018-19
a
Summary
Available
Requests
Recommendations
Funding
Allocations
1
CDBG Program Administration
$73,908.20
$73,908.20
$73,908.20
$73,908.20
Project
Sub -Total
$73,908.20
$73,908.20
$73,908.20
$73,908.20
2
CDBG Capital Housing Project Applications
a
Maitri- Anjali Transitional House
$20,431.15
$120,000.00
$120,000.00
Received
a
Rebuilding Together Silicon Valley -
$43,000.00
$43,000.00
funded with CDBG
b
Housing Repair and Rehabilitation
WVCS -Vista Village Renovation
$81,875.00
$81,875.00
$64,000.00
$35,000.00
Project
Project*
$170,000.00
funds ($38,326.65) &capital
c
Stevens Creek Village Inc.
$296,310.00
Not recommended
$55,431.15
BMR AHF capital
project
Recommended to be
housing project funds
funds.
funded with CDBG
West Valley Community Services
capital housing project
$6,000,000.00
d
(WVCS) - Vista Village Renovation
$170,000.00
funds ($38,326.65) &
$176,201.65
Project*
BMR AHF capital
housing project funds
($131,673.35)
Sub -Total
$240,201.65
$668,185.00
$240,201.65
$240,201.65
*Submitted duplicate application for BMR AHF capital housing project funds.
3
BMR AHF Capital Housing Project Applications
a
Live Oak Adult Day Services- Senior
$20,431.15
$20,431.15
Recommended to be
Received
a
Adult Day Care / Caregiver Respite
$43,000.00
$43,000.00
funded with CDBG
CDBG
b
WVCS -Vista Village Renovation
$35,000.00
$35,000.00
capital housing project
$35,000.00
a
Project*
$170,000.00
funds ($38,326.65) &capital
housing
Sub -Total
$55,431.15
$55,431.15
BMR AHF capital
project
housing project funds
funds.
($131,673.35)
Sub -Total
$6,000,000.00
i $170,000.00
$131,673.35
*Submitted duplicate application for CDBG capital housing project funds.
4
CDBG Public Service Renewal Applications
a
Live Oak Adult Day Services- Senior
$20,431.15
$20,431.15
$20,431.15
$20,431.15
a
Adult Day Care / Caregiver Respite
$43,000.00
$43,000.00
$43,000.00
$43,000.00
b
WVCS- Community Access to Resource
$35,000.00
$35,000.00
$35,000.00
$35,000.00
and Education
Sub -Total
$55,431.15
$55,431.15
$55,431.15
$55,431.15
5
BMR AHF Public Service Renewal Applications
Project Sentinel - Fair Housing and
a
Tenant -Landlord Counseling and
$43,000.00
$43,000.00
$43,000.00
$43,000.00
Dispute Resolution Services
Sub -Total I $43,000.00 I $43,000.00 I $43,000.00 I $43,000.00
6
General
Fund HSG Renewal Applications
a
Catholic Charities of Santa Clara
County- Long -Term Care Ombudsman
$8,000.00
$8,000.00
$8,000.00
$8,000.00
b
Maitri- MTH Direct Client Services
$25,000.00
$25,000.00
$25,000.00
$25,000.00
c
SALA- Legal Assistance to Elders
$10,600.00
$10,600.00
$10,600.00
$10,600.00
d
WVCS- Haven to Home
$40,000.00
$40,000.00
$40,000.00
$40,000
Sub -Total
$83,600.00
$83,600.00
$83,600.00
$83,600.00
TOTAL
$6,496,141.00
$1,094,124.35
$627,814.35
$496,141.00
The City of Cupertino has issued the fiscal year (FY) 2019-20 Notice of Funding Availability (NOFA) and
Requests for Proposals (RFP). The City is requesting proposals for eligible capital housing projects to be
funded under the Below Market Rate (BMR) Affordable Housing Fund (AHF) and Community Development
Block Grant (CDBG) Program. The City may award and appropriate funds to one or more eligible projects in
each funding category. The estimated CDBG dollar amounts may change based upon the final federal budget
approved by Congress. BMR AHF and CDBG allocations are subject to City Council approval and may
change as a result.
The following funding sources below are on a one-year grant funding cycle which will cover FY 19/20
only.
1. BMR AHF Capital Housing Projects
2. CDBG Capital Housing Projects
For FY 19/20, the City is not accepting applications for CDBG public service, General Fund Human Services
Grants (HSG) or BMR AHF public service grants due to a two-year grant funding cycle which began last FY
18/19 and will continue in FY 19/20.
Santa Clara County Measure A- Affordable Housing Bond
The City's NOFA/RFP is issued in conjunction with the County's NOFA for the Measure A- Affordable Housing
Bond. Measure A funding is available on a rolling basis for development capital funding, project based
vouchers, and acquisition funding. Information and applications are available on the County's website:
https://www.sccgov.org/sites/osh/Housi ng and Comm unitVDevelop ment/Documents/2016MeasureA NOFA.pdf
Funding Source #1
Below Market Rate (BMR) Affordable Housing Funds (AHF) Capital Housing Protects (FY 19/201:
The City estimates up to $6,000,000 will be available to fund eligible BMR AHF capital housing projects on a
competitive basis for FY 18/19. BMR AHF funds must be used for eligible housing projects that will serve low -
and/or moderate -income households located within the City of Cupertino jurisdiction limits.
(Note: One-year funding cycle for FY 19/20.)
Prosect Requirements:
BMR AHF housing project funds will not be granted or issued as forgivable loans. The City invites eligible non-
profit and for profit Development Entities (DEs) to submit proposals for eligible funding activities, which include,
but are not limited to:
➢ Land acquisition
➢ New construction
➢ Acquisition and/or rehabilitation of buildings for permanent affordability
➢ Substantial rehabilitation
Prosect Affordability Requirements:
Page 1 of 4
BMR AHF affordable rental and/or ownership housing proposals must meet the City's BMR requirements and
offer 99 years of affordability. An affordable regulatory agreement will be recorded against the property to
ensure affordability.
Eligible Development Entities (DEs):
Eligible DEs include non-profit and for-profit organizations licensed to conduct business in the State of
California.
DEs must demonstrate credit worthiness, financial capacity, relevant past experience to undertake
acquisition, rehabilitation, operation of rental housing, or redevelopment of new affordable housing.
DEs must have no negative financial and project management history within the last five years (i.e.,
DEs has not been in monetary default on a loan and has been current on all financial obligations and
compliance documentation).
Loan Terms and Requirements:
Page 2of4
Rental
Ownership
Loan Type:
Acquisition,
Acquisition, rehabilitation and/or
predevelopment/construction
construction
converting to permanent,
rehabilitation
Interest Rate:
3.0% simple interest
3.0% simple interest
Loan Term:
30 yrs.
30 yrs.
Affordability Term:
99 yrs.
99 yrs.
Security:
Deed of Trust, Promissory Note
Deed of Trust, Promissory Note,
and other regulatory agreements
and other regulatory agreements
recorded against the property as
recorded against the property as
required by the City
required by the City
Security Position:
Will consider subordinating to a
Will consider subordinating to a
construction or permanent lender
construction or permanent lender
with City approval
with City approval
Repayment Terms:
Interest only. All outstanding
Interest only. All outstanding
interest and principal will be due in
interest and principal will be due in
full and payable on or by the
full and payable on or by the
maturity date
maturity date
Timeframe:
It is expected that projects must
It is expected that projects must
proceed expeditiously to
proceed expeditiously to
construction
construction
Financial Pro -Forma:
Submit development financial pro-
Submit development financial pro -
forma to be reviewed by City.
forma to be reviewed by City.
Subject to review by qualified third-
Subject to review by qualified third -
party consultant/organization to
party consultant/organization to
determine reasonableness
determine reasonableness
Environmental Conditions:
All environmental conditions (EX:
All environmental conditions (EX:
CEQA) that are applicable to an
CEQA) that are applicable to an
eligible project must be satisfied
eligible project must be satisfied
Project Conditions:
Project may be subject to Planning
Project may be subject to Planning
Commission and/or City Council
Commission and/or City Council
approval prior to Deed of Trust,
approval prior to Deed of Trust,
Promissory Note and other
Promissory Note and other
recorded regulatory agreements
recorded regulatory agreements
being executed and disbursement
being executed and disbursement
of funding being approved
of funding being approved
Page 2of4
Underwriting Criteria:
Proposals and DE's will be underwritten in accordance with City policies which includes but not limited to
compliance with the General Plan, BMR Housing Mitigation Program Procedural Manual (Housing Mitigation
Manual), and Policies and Procedures Manual for Administering Deed Restricted Affordable Housing Units
(BMR Manual).
Funding Source #2: Community Development Block Grant (CDBG) Capital Housing Projects (FY 19/20):
The City estimates allocating up to $240,000 in funding for eligible CDBG capital housing projects on a
competitive basis for FY 19/20. CDBG capital housing project funds must be used for projects that will serve
low-income households located within the City of Cupertino jurisdiction limits. The CDBG program is directed
toward expanding and maintaining the affordable housing supply; promoting housing opportunities and
choices; maintaining and improving community facilities; increasing economic opportunities, accessibility,
energy efficiency and sustainability; and providing supportive services specifically for persons of very -low
and/or low-income. Targeted groups might include persons who are homeless, seniors, persons with
disabilities, and other special needs groups.
(Note: One-year funding cycle for FY 19/20.)
The City estimates receiving approximately $360,000 in CDBG program entitlement funds from the United
States Department of Housing and Urban Development (HUD) for FY 19/20. If there are any unused CDBG
funds from the prior FY 18/19, the funds will be added to the eligible CDBG capital housing project category.
CDBG funding is allocated on a competitive basis.
Please visit the following link for a list of eligible CDBG capital housing project activities:
https://www.hudexchange.info/cdbg-entitlement/cdbg-entitlement-program-eligibility-requirements/
RFP Review Process:
Upon receipt of proposals, staff will conduct an initial
application is eligible and that the proposal is complete.
an applicant requesting additional information.
review to determine whether a program and/or project
The City reserves the right to send a written request to
After the RFP deadline has been completed, all eligible and complete program and/or project applications will
be forwarded to the City's Housing Commission for initial rating and ranking. The City's Housing Commission is
a five -member board appointed by the City Council and serves as the recommendation body to the City
Council regarding housing policies and funding recommendations. A Housing Commission public hearing will
be held in which the initial rating and ranking of eligible and complete program and/or project applications will
occur. After the Housing Commission has initially rated and ranked applications, the funding recommendations
will be forwarded to the City Council for final approval. A City Council public hearing will be held in which the
final BMR AHF and CDBG funding recommendations for FY 19/20 will be made.
Award Notification:
After the City Council has made the final funding recommendations, staff will notify organizations on whether or
not they were awarded funding through this RFP for FY 19/20.
Disclaimer:
This RFP does not commit the City to award any contract or developer agreement, execute any grant or loan
documents, pay and pre -award expenses, or pay any costs incurred in the preparation of a proposal. The City
reserves the right to: 1) accept or reject any or all proposals received; 2) waive a non -substantive deficiency or
irregularity; 3) negotiate with any qualified applicant; 4) execute grant or loan documents in what it believes to
be in the best interest of the City; 5) cancel this request, in part or its entirety, if it is deemed to be in the best
interest of the City; 6) reject the proposal of any applicant who has previously failed to perform properly; 7)
reject the proposal of any applicant who has failed to complete a contract within the specified timeframe; 8)
reject the proposal of any applicant that is not in a position to fulfill a resulting contractual obligation; or 9)
recommend partial funding of a proposal.
Page 3 of 4
Evaluation Criteria:
Proposals will be reviewed and scored relative to the below program and project scoring summary. The
maximum possible score is 100.
Scoring Summary
Points
1. Organization Experience and Capacity
50
2. Program/Project Readiness
30
3. Program/Project Leveraged Funds
20
Maximum Possible Score
100
RFP Application Information & Deadlines:
Organizations who intend to apply for funds through this RFP must apply online at www.citVdataservices.net.
To obtain a temporary login username and password, please visit and request at www.citydataservices.net.
For additional questions, please contact Kerri Heusler, Senior Housing Planner, at kerrih(�cupertino.orq or
408.777.3251. The RFP application period will open at 8:OOam on Monday, November 12, 2018. The RFP
application period will end at 5:OOpm on Friday, February 8, 2019. Any RFP application that does not meet
the deadline will not be accepted.
Note: All proposals are subject to the conditions, instructions and specifications included in this RFP.
Applicants will be notified of upcoming meetings and public hearings to discuss the expenditure of
BMR AHF and CDBG funds.
Page 4of4
Exhibit C -
FY 2019-20 Community Development Block Grant (CDBG),
Below Market Rate (BMR) Affordable Housing Fund (AHF), and
General Fund Human Services Grant (HSG)
Grant Application Descriptions
CDBG Cavital Housing Proiects:
Application 2a.
Name of Organization: Maitri
Name of Project: Anjali Transitional House
Annual Goal: Rehabilitate and renovate four Transitional Housing Units
Project Description: Paint units, replace bathtub, update flooring, remodel
kitchen, replace roof, replace sprinkler system, and renovate
yard.
Funding Request: $120,000
Housing Commission
Funding Recommendation: To Follow
Application 2b.
Name of Organization: Rebuilding Together Silicon Valley (RTSV)
Name of Project: Housing Repair and Rehabilitation Project
Annual Goal: Renovate seven housing units and provide 28 repairs
Project Description: Provide home safety repairs, mobility and accessibility
improvements with the primary consideration being the
correction of safety hazards.
Funding Request: $81,875
Housing Commission
Funding Recommendation: To Follow
Applicant 2c.
Name of Organization: Stevens Creek Village Inc.
Name of Project: Stevens Creek Village Inc.
Annual Goal: Provide current immediate repairs to the property
Project Description: Repair roof, repair building exterior, repair landscaping and
irrigation, and replace water heaters.
Funding
Request:
$296,310
Housing Commission
Funding Recommendation: To Follow
Page 1 of 5
Applicant 2d.
Name of Organization:
West Valley Community Services (WVCS)
Name of Project:
Vista Village Renovation Project
Annual Goal:
Renovate four housing units
Project Description:
Install laminate flooring, painting, new kitchen counter tops
and cabinets, replace old carpet, and repair irrigation system
and ground cover.
Funding
Request:
$170,000
Housing Commission
Funding Recommendation: To Follow
BMR AHF Capital Housing Projects:
Applicant 3a.
Name of Organization: WVCS
Name of Project: Vista Village Renovation Project
Annual Goal: Renovate four housing units and repair irrigation system
Project Description: Install laminate flooring, painting, new kitchen counter tops
and cabinets, replace old carpet, and repair irrigation system
and ground cover.
Funding
Request: $170,000
Housing Commission
Funding Recommendation: To Follow
CDBG Public Service Renewal Applications:
Application 4a.
Name of Organization:
Name of Program:
Annual Goal:
Program Description:
Funding Request:
Housing Commission
Live Oak Adult Day Services
Senior Adult Day Care / Caregiver Respite
Serve 21 frail, dependent, low-income Cupertino seniors
Provides services for seniors at -risk of being
institutionalized. Specialized programs include recreation,
mental stimulation, exercise, companionship, and nutritious
meals.
$20,431.15
Funding Recommendation: To Follow
Application 4b.
Page 2 of 5
Name of Organization: WVCS
Name of Program: Community Access to Resource and Education (CARE)
Annual Goal: Serve 100 households by providing case management and
support services
Program Description: The CARE program incorporates both case management and
wrap around services to help at -risk and vulnerable
households manage crisis and provide stabilization to help
them move towards self-sufficiency. Target population
includes low-income seniors, families with children, and at -
risk youth and adults. The CARE program includes case
management, access to food pantry, and emergency financial
assistance.
Funding Request: $35,000
Housing Commission
Funding Recommendation: To Follow
BMR AHF Public Services Renewal Avvlications:
Application 5a.
Name of Organization: Project Sentinel
Name of Program: Fair Housing and Tenant -Landlord Counseling and Dispute
Resolution Services
Annual Goal: Intake 100 information and referral calls, open 35 fair
housing and tenant -landlord mediation cases
Program Description: Provides fair housing services to address illegal housing
discrimination. Provides information and dispute resolution
services to tenants, mobile home owners, and landlords.
Answers questions and helps to resolve disputes such as
deposits, repairs, rent increases and nonpayment of rent.
Provides free counseling services.
Funding Request: $43,000
Housing Commission
Funding Recommendation: To Follow
General Fund HSG Renewal Applications:
Application 6a.
Name of Organization:
Name of Program:
Catholic Charities of Santa Clara County
Long -Term Care Ombudsman
Page 3 of 5
Annual Goal: Provide advocacy by contacting up to 513 residents, 58
unannounced visits to five Cupertino long-term care
facilities, and investigate and resolve up to 19 complaints
Program Description: Provide advocacy for Cupertino residents in long-term care
facilities to ensure they have a voice in their own care and
treatment. Receive, investigate, and resolve any complaints
associated with the care of the long-term care facility
residents.
Funding Request: $8,000
Housing Commission
Funding Recommendation: To Follow
Application 6b.
Name of Organization: Maitri
Name of Program: MTH — Direct Client Services
Annual Goal: Provide Transitional Housing (TH) to 17 households
Program Description: Provides TH and related supportive services to low-income
victims of domestic violence who are at high risk of
becoming homeless and/or suffering further abuse to
themselves and their children.
Funding Request: $25,000
Housing Commission
Funding Recommendation: To Follow
Application 6c.
Name of Organization: Senior Adults Legal Assistance (SALA)
Name of Program: Legal Assistance to Elders
Annual Goal: Serve 40 Cupertino seniors
Program Description: Provides free legal assistance to low-income seniors (60 or
older) at the Cupertino Senior Center and by phone. Legal
services provided are in the area of consumer complaints,
housing, elder abuse, and simple wills.
Funding Request: $10,600
Housing Commission
Funding Recommendation: To Follow
Application 6d.
Name of Organization:
Name of Program:
Annual Goal:
WVCS
Haven to Home
Serve 50 homeless individuals/families
Page 4 of 5
Program Description: Help currently un -housed Cupertino individuals/families
secure permanent housing, maintain employment, and
enhance income opportunities and financial stability.
Funding Request: $40,000
Housing Commission
Funding Recommendation: To Follow
Page 5 of 5
CUPERTINO
Su bj ect
COMMUNITY DEVELOPMENT DEPARTMENT
CITY HALL
10300 TORRE AV EN U E • CU PERTI N O, CA 95014-3255
TELEPHONE: (408)777-3308- www.cupertino.org
HOUSING COMMISSION STAFF REPORT
March 14, 2019
Housing Commission Work Program for Fiscal Year (FY) 2019-20
Recommended Action
Conduct Public Hearing; and
1. Recommend that the City Council consider the Housing Commission FY 2019-20
Work Program.
Background
The Housing Commission may consider adopting a draft work program each year,
which is forwarded to the City Council for consideration. The proposed FY 2019-2020
work program is based on the City Council's adopted goals for FY 2018-2019
(Attachment A).
nicciiccinn
The projects that are anticipated for the Housing Division in FY 2019-2020 include the
projects listed below. There may be additional items incorporated at a later date based
on Council feedback from the Work Program Study Session.
1. BMR Linkage Fees Update
City Council directed staff to study and evaluate the possibility of increasing fees for
residential and non-residential projects to provide funding for BMR units. Nexus
study is being finalized and should be ready for City Council study session in spring
2019 to obtain direction.
2. Accessory Dwelling Units(ADU)
Research and study to provide incentives for the construction of ADUs. Study is in
progressand will beagendized for Planning Commission review in spring 2019.
3. Teacher Housing Project
The Planning Commission recommended to set a goal of 100 senior or "teacher"
housing units per year for five years and/or provide incentive and priority for
Cupertino residents.
4. The Veranda
The 19 -unit low income senior housing project approved in 2017 has been under
construction sincesummer of 2018with anticipated completion in spring 2019.
Other Projects
Any additional comments or projects suggested by the Housing Commission will be
reported to the City Council for consideration based on Council priority and resources.
The following projects have not yet commenced and may be considered for the next
fiscal year based on resources.
5. Provide a list of recommended locations to be considered for affordable housing
to Planning Commission
6. Identify funding sourcesfor affordable housing projects
7. Invitecommunity groupsto present on affordable housing topics
Prepared by:
/s/ Kerri Heusler
Kerri Heusler
Senior Housing Planner
Reviewed & Approved by:
/s/ Benjamin Fu
Benjamin Fu
Acting Community Development
D i rector
Attachments:
A- City Council Work Program FY 2018-2019
Wireless Master Plan Update the City's wireless policies and
The City will initiate a Request for
Request proposals from interested Scheduled
November 2018 Chad Public Works/IT
goals to ensure a comprehensive build
Proposals in Winter 2018.
consultants.
Mosley/Bill
out of facilities.
Borden/Roger
Mitchell
Water System Asset Management Plan 1) Quantify system condition and
Agreement with consultant executed with
Coordinate with SJWC and consultant an In Progress
August 2018 Roger Lee Public Works
(AMP) / Valuation projected needs / costs to sustain industry
completed work product due in August
AMP that is mutually beneficial to both
Complete plan to resume operations of
standard; and 2) Value system to
2018.
parties.
Recreation &
determine appropriate lease rate or sale
the City after a major emergency.
plan will be evaluated and a new plan will
research and coordinate with Santa Clara
price after 2022.
Community
Municipal Water System
Ensure lessee (San Jose Water Co.) is
SJWC investment in system has
Continue negotiations. In Progress
December 2018 Timm
Public Works
maintaining and operating system to
increased. Negotiations ongoing to define
Borden/Roger
industry standard.
capital investments through 2022.
Lee
Emergency Services Continuity of
Complete plan to resume operations of
Previous plan was written in 2004. That
Emergency Services Coordinator will In Progress
September 2018 Clare
Recreation &
Government Plan
the City after a major emergency.
plan will be evaluated and a new plan will
research and coordinate with Santa Clara
Francavilla
Community
be developed.
County and other partners to write a plan
Services
for City Council review and adoption.
Wireless Upgrade - Public Space
Build wireless "hot spots" at various public Determining best location and associated
Seismic modeling of selected "hot -spot" In Progress
FY2018/FY19 Bill Mitchell
Innovation &
locations Win Cupertino
solution(s).
locations. Budget allocation for
Technology
FY18/FY19
Engagement and Transparency
Progress to Date Next Steps
Current Status Completion Date I Staff Lead
Create a task force within the department In Progress June 2019 Christine Hanel
to create a strategy and begin
coordinating opportunities.
Proposed
I heart Cupertino - Teen Design Challenge Build a sense of community by launching Project team is developing project charter Request buy -in from local schools and Scheduled
a Cupertino swag store with an fun youth businesses
design project
Volunteer Fair
Economic Development Website
Citywide Branding Strategy
Promote a sense of community and good
will in Cupertino by encouraging
volunteerism
Streamline city web content for new
businesses. Develop an integrated
approach for outreach and marketing to
brokers, business owners, and others as
a center for innovation and the heart of
Silicon Valley.
Train staff on City branding standards,
create secondary logos, and a City tag
line
The volunteer fair has been scheduled for Outreach plans are being developed
May 5th at Civic Center Plaza
Valuable content and links on existing Will continue to assess the needs of
site. businesses and add helpful resources.
Work with the City's Public
Affairs/Communications team to redesign
the Economic Development webpages
within the Citywide website enhancement.
Branding standards have been developed Work with consultant to develop
and training for staff is scheduled secondary logos
Scheduled
In Progress
Department
Recreation &
Community
Services
TBD Jaqui Guzman
blic
Project Title
Projec
Strategic Plan for Equity and Access to
Provide greater access to programs and
Recreation Programs
activities for individuals with disabilities by
October 2018 Jaqui Guzman
completing and launching a strategic plan.
Colleen Letire
The plan will address ADA requirements,
Danny Mestizo
inclusion opportunities and special
programs.
Explore Consolidation of Senior Citizen,
Per Council request, explore the
Library, and Safety issues into Parks &
possibility of consolidating senior, safety,
Recreation Commission
and library issues into the Parks &
Recreation Commission. Currently, the
Recreation and Community Services
Department oversees a Senior Citizen
Advisory Council based out of the Senior
Center, manages general code
enforcement and emergency services,
and liaisons with the Library on services
provided to our community.
Engagement and Transparency
Progress to Date Next Steps
Current Status Completion Date I Staff Lead
Create a task force within the department In Progress June 2019 Christine Hanel
to create a strategy and begin
coordinating opportunities.
Proposed
I heart Cupertino - Teen Design Challenge Build a sense of community by launching Project team is developing project charter Request buy -in from local schools and Scheduled
a Cupertino swag store with an fun youth businesses
design project
Volunteer Fair
Economic Development Website
Citywide Branding Strategy
Promote a sense of community and good
will in Cupertino by encouraging
volunteerism
Streamline city web content for new
businesses. Develop an integrated
approach for outreach and marketing to
brokers, business owners, and others as
a center for innovation and the heart of
Silicon Valley.
Train staff on City branding standards,
create secondary logos, and a City tag
line
The volunteer fair has been scheduled for Outreach plans are being developed
May 5th at Civic Center Plaza
Valuable content and links on existing Will continue to assess the needs of
site. businesses and add helpful resources.
Work with the City's Public
Affairs/Communications team to redesign
the Economic Development webpages
within the Citywide website enhancement.
Branding standards have been developed Work with consultant to develop
and training for staff is scheduled secondary logos
Scheduled
In Progress
Department
Recreation &
Community
Services
TBD Jaqui Guzman
CMO/
Jeff Mikes
Recreation &
Community
Services
October 2018 Jaqui Guzman
CMO/
Colleen Letire
Recreation &
Danny Mestizo
Community
Services
May 2018 Colleen Lettire
CMO
2018 Angela Tsui Community
Development
In Progress February 2018 Brian Babcock CMO
Citywide Community Engagement Develop strategies for better engaging Four staff members participated in ILG's Pilot TIERS strategy for Junipero Sierra In Progress December 2018 Jaqui Guzman CMO/Innovation &
with the public on City issues and provide TIERS community engagement training. Trail feasibility study. Pilot Open Town Brian Babcock Technology/Public
staff with tools and training City has also contracted with Open Town Hall. Bill Mitchell Works
Hall (formerly known as Peak Democracy) Jennifer Chiu
and training for staff has been scheduled.
BMR linkage fees update Consider increasing linkage fees for I To begin in Summer 2017 after requested Prepare nexus study Proposed
residential and non-residential projects to funding for nexus study is authorized as
provide funding for BMR affordable units part of FY 2018-19 budget
Employer -based revenue measures
Explore storm water ballot initiative with
grassroots group(s) with input from
Sustainability Commission.
Consider policies and related Code and
Specific Plan amendments to implement
policies in the Economic Development
Strategic Plan.
Explore employer -based revenue
measures to address issues such as
traffic congestion
Explore feasibility and potential steps to
conduct property owner mail -in election
for authorization to adjust stormwater fees
from 1992 level to current.
Note: General Fund subsidizes Cupertino
Stormwater Program to meet legal
obligations, fund pollution prevention
programs, and provide robust
environmental education and outreach to
residents, businesses, and Cupertino
School District.
Mayor sent support letter for SB 231
(enacted 10/17) relaxing legal restrictions
on storm water fees. Staff have discussed
steps taken by Palo Alto to achieve a
successful election outcome.
EDSP adopted by City Council in late
2016. Hired consultant to work on
implementation of key objectives
including: Identified several policies for
forward-looking economic development
including: 1. Consider allowing
incubator/co-working uses to replace
underperforming retail. 2. Consider
creating office allocation in the General
Plan specifically for mid-to-small size
companies. 3. Identify and develop
regulations for an Innovation/Arts district
in the City. 4. Create a policy to allow
mobile uses (including food trucks) in the
City.
Sustainable calpers funding strategy Identify a long term funding strategy to Strategies: a) Establish a 115 Trust and
fund rising costs related to retirement. funding strategy; b) 20 year amortization;
Goal of 80-100% funded in the next 20 c) 6% discount rate; d) Long Term staffing
years. costs projections including negotiated
increase using Govinvest
Explore feasibility of an election in
Cupertino. Solicit input from Sustainability
Commission and local grassroots groups.
Discuss topic with Sustainability
Commission before July 2018; conduct
outreach and focus groups by July 2019.
Develop plan for potential property owner
mail -in election by December 2019.
Identified several policies for forward-
looking economic development including:
1. Consider allowing incubator/co-working
uses to replace retail on sites that have
underperforming retail and meet specific
criteria. 2. Consider creating office
allocation in the General Plan specifically
for mid-to-small size companies. 3.
Identify and develop regulations for an
Innovation/Arts district in the City. 4.
Create a policy to allow mobile uses
(including food trucks) in the City. This
could include identifying areas where
such uses could be
allowed. Incubator/co-working space is
currently defined as smaller work space
for a range of creative industries,
and unlike in a typical office, those in
incubator/co-working spaces are usually
not employed by the same
organization. The space would include,
but not be limited to, smaller business
spaces with shared resources, such as
conference and meeting rooms, reception
services, kitchen and/or food services,
and other shared amenities.
Proposed
Winter 2018-19 Kam Heusler 'Community
Development
TBD David Brandt CMO
In Progress December 2019 Cheri Donnelly Public Works
In Progress End of 2018-19 Angela Tsui Community
Development
Presentation to Council as part of Mid In Progress
Year Budget (March 6) and present to
Fiscal Strategic in Late March/Early
April Cost of strategy to Council as part of
Proposed Budget Hearing
June 2018 Kristina Alfaro Administrative
Services
Incentives to build Accessory Dwelling Units (ADUs)
Provide incentives to build ADUs (which
The Council asked staff to add this item to Project will begin in Summer 2018
Proposed
2018 Glen Martire
Community
provide affordable housing opportunities)
the work program in late 2017.
Development
by reviewing ordinance and reducing fees
Update the Municipal Code to Provide Parking Incentives for The Planning Commission requested
To begin after Council authorizes it in the
Proposed
TBD Piu Ghosh
Community
Electric Vehicles and Encourage Outdoor Seating in
these items to be added to the work
work program
Development
Restaurants
program to provide incentives for green
infrastructure and enhance pedestrian-
oriented character of developments
Public Art in Developments
Review and consider amending the
The FAC requested that this project be
Project will be initiated in Summer 2018
Proposed
TBD Catarina Kidd
Community
$100,000 maximum for Public Art in
added to the upcoming work program in
Development
Developments.
2016. Council authorized this in 2017.
Lawn Buster Drought Tolerant Planting Pilot
Develop a program that allows residents
Research has begun to evaluate best
Collect data and research similar
Proposed
June 2019 Misty Mersich
CMO
to easily elect water-wise turf conversion,
options for a city-wide pilot
programs
including pre-set landscape plans, pre-
approved contractors, and fixed prices
Healthy Cities Initiative
Revise smoking (including vaping) and
Proposed
December 2018 Jaqui Guzman
CMO
water access policies and regulations to
meet HCI standards
Shuttle Bus Service Study
Study the feasibility of an east-west
Proposed
TBD Senior
Public Works
shuttle bus service that connects to
Transportation
Caltrain. Also look at possible shuttle
Planner
programs to service schools.
Penalties for Violation of Conditions of Approval
Consider increasing maximum penalty of
Requested by Councilmember.
Issue will be reviewed with related
Scheduled
TBD Phillip
Community
$100K for violations of conditions of
municipal code updates.
Willkomm
Development
approval.
Teen Stress
Work with the Teen Commission and
Cupertino 95014 has agreed to study the
Scheduled
TBD Brian Babcock
CMO/Recreation
Cupertino 95014 on events that address
issue of teen stress in Cupertino and
Danny Mestizo
& Community
teen stress in Cupertino
propose an event to highlight the problem
Services
and potential solutions
The Teen Commission is working on a
teen stress-relief event as part of their
workplan
Short Term Rentals
Develop a regulatory program to regulate : Study session on Feb. 6, 2018
Sign collection agreements with Airbnb
Scheduled
June 2019 Jaqui Guzman
CMO/
collect TOT from STRs
and other large STIR platforms. Draft Muni
Ben Fu
Community
Code regulations for STRs with public
Development
input.
Regnart Road — analysis of maintenance responsibilities
1) Research and determine adjacent
Drainage evaluation complete.
Obtain land use general counsel, review
In Progress
June 2019. Chad Mosley /
Public Works
property owner and City maintenance
findings and conduct public meeting(s).
Roger Lee
responsibilities; and 2) Receive owner
Investigative work and meeting with
input and educate regarding
owners complete by summer 2018.
responsibilities; and 3) Complete City
work.
Lawrence Mitty
Acquire a parcel at Lawrence Expwy and
City has worked with SJWC and County
County is taking the lead on negotiations
In Progress
TBD Jaqui Guzman
CMO/
Mitty Ave for trail expansion and park
to secure a three-way transaction but was
with SJWC. If property is secured, funding
Timm Borden
Public Works/
development
not able to reach agreement with SJWC
allocation for conceptual design will be
Jeff Mikes
Recreation &
proposed with 2018-19 CIP.
Community
Services
Vallco Specific Plan
Create a community-based vision and
Consultants hired and initial community
Prepare Draft EIR and Specific Plan after
In Progress
Fall 2018 Catarina Kidd
Community
objective standards for development at
outreach started
community outreach
and Piu Ghosh
Development
Vallco
Community Garden Improvements
Strategic Plan for Neighborhood Special Events
Citywide Parks and Recreation System Master Plan
Solid Waste Characterization Studies and Waste Audits
Teacher Housing
Heart of the City Plan
Library Community Room Addition
Renovate the community gardens at
McClellan Ranch, and implement a new
process and procedures for a more
effective, community -driven gardens
program.
Complete strategic planning to implement
recreational activities in neighborhood
parks.
Create a 20+ year community -driven plan
to meet future parks, open space and
recreation needs through establishing
goals and priorities and enhancing or
expanding facilities and programs.
1) Complete tonnage audit and waste
characterization studies of pertinent
streams of City facilities, residential
curbside, and commercial waste; and
Multiple stakeholder meetings have been
held to develop better procedures and
appropriate enforcement policies. A
capital project is in progress, working with
a consultant to develop a clear concept
and vision for the gardens. A second
capital project has been proposed for
2018/19 to renovate the gardens. The
new rules and enforcement process will
be implemented as garden plots are
assigned.
Research and a draft report are in
progress.
Council authorized consultant contract in
January 2017. Consultant and staff have
evaluated existing park and recreation
systems, formed an advisory group,
developed a vision statement and goals,
identified prioritization criteria and
identified preliminary opportunities.
Community outreach explored best use of
park spaces to identify needs for different
events, activities and goals. The plan is
anticipated to come before City Council in
Fall 2018, depending upon additional
public input and results of upcoming
workshops.
Collected contract and waste
characterization information from
neighboring agencies. Began review of
potential auditors and consultants.
2) Analyze effectiveness of neighboring
Recreation &
agency programs and emerging
Community
technology as it might apply in Cupertino
Services
in diverting recyclable content from
Recreation &
landfill.
Community
Evaluate a `Teacher Housing" project in
In March 2016, the Planning Commission
partnership with a non-profit developer try
recommended adding a goal of providing
to identify and develop surplus school
100 senior or "teacher" housing units per
property as a teacher housing project.
year for the next five years and/or provide
incentive and priority for Cupertino
residents. The priority system was
implemented as part of the BMR
Administrative Manual update in
September 2016.
Amend the Heart of the City Specific Plan:
To be revised during the next Heart of the
(1) for clarifications to the minimum street
City Specific Plan update
side setback requirements, and (2) to
review street tree requirements to allow
larger trees, increase diversity of tree type
and encourage drought -tolerant and
native tree types.
Continue design and implementation of
library community room addition
Preferred alternative was adopted by City
Council in 2015. Funding was pledged by
Irvine Company in development
agreement for Hamptons development
pending issuance of building permits.
Complete public involvement process and In Progress
propose recommended alternative to City
Council for garden renovation.
Complete research into equipment,
staffing, objectives, and organize
neighborhood task forces to assist with
program planning. Hire part time
Recreation staff to complete planning to
implement a pilot program in Summer
2018.
Upcoming Council and Parks &
Recreation Commission study session to
review large project items for the Master
Plan. Public input and workshops will
occur, and project list, scoping, and
budget information will be developed from
the results.
In Progress
In Progress
Execute consultant agreements and begin In Progress
work.
Continue to explore opportunities in In Progress
collaboration with the school districts
On Hold
Initiate architectural design On Hold
Summer 2019 Kim Calame
Recreation &
Community
Services
October 2018 Jeff Mikes/
Recreation &
Rachelle
Community
Sander
Services
Fall 2018 Gail Seeds
Recreation &
Community
Services
June 2018 Cheri Donnelly/ Public Works
Roger Lee
TBD Kern Heusler Community
Development
Erick Serrano Community
Development
TBD Timm Borden Public Works
Alternative Commute Pilot for Staff
American Public Works Association (APWA) Accreditation
Workforce Planning
Labor Negotiations
Disaster recovery plan
Applications
Public Building Condition and Use Assessment
Staffing Level Evaluation
Weekend Work Program
Civic Center Master Plan - Renovation
Roll Out of Additional ERP Modules
Pilot to encourage employees to use
Exploring programs from surrounding
alternative modes of transportation such
cities and writing a draft proposal
as walking, biking, transit, and carpool to
Land Management, Govinvest, Peak
relieve road congestion, reduce harmful
Democracy and Zonar 3D
emissions and improve employee health.
Notice to proceed issued.
To objectively evaluate, verify and
Reviewing / amending current practices
recognize compliance with recommended
and beginning self-assessment process.
management practices.
In Progress
Use data in the City's ERP system and
None
several city documents such as the
budget, CIP and Council Work Program to
identify key positions needed and how to
In Progress
attract, retain or train to ensure the
availability of those positions when
needed.
Negotiate equitable long term contracts
Current contract expires in June 2019.
with all bargaining units
Following rehabilitation options from Civic
Provide network/data resiliency thru the
Simplified network/data infrastructure to
use of offsite and out of region data
allow for easy migration to offsite data
centers
center
Deploy applications to enhance
In process of implementing various
operational efficiency.
enterprise applications including Accela
1) Move current City Hall data center
Land Management, Govinvest, Peak
infrastructure elements to local colocation
Democracy and Zonar 3D
1) Determine priority assessment of
Notice to proceed issued.
buildings for future improvements; and, 2)
Analyze selected buildings for facility use
reviewing current practices and gathering
efficiency
In Progress
Develop policy, implementation Proposed
measures, and determine appropriate
incentive levels.
Complete update of current practices and Scheduled
schedule onsite evaluation.
Begin identifying key positions. Formulate Scheduled
training/recruitment/retention strategy for
those positions.
Begin preparation for negotiations in
Scheduled
January 2019
In Progress
1) Move current City Hall data center
In Progress
infrastructure elements to local colocation
facility. 2) Build second infrastructure
environment at distant, out -of -region
colocation facility.
reviewing current practices and gathering
1) Finalize implementation of applications
In Progress
in flight. 2) Continue to research cost
data from staff
effective solutions to current business
problems.
Facilitate consultants work by retrieving
In Progress
needed documents and facilitating on-site
inspections.
Analyze work load of various staff to
Various deficiencies have been identified.
Complete evaluation within department
In Progress
insure community expectations are met
and discuss coordination with other
and ordinance requirements are enforced.
departments as applicable and needed.
Ensure efficiency of program.
reviewing current practices and gathering
Complete evaluation within the
In Progress
data from staff
department and determine the value of
labor received from participants vs. the
value of full-time employees to monitor
the program.
Begin design for renovation of City Hall,
Following rehabilitation options from Civic
Upon approval from City Council to move
In Progress
including structural strengthening,
Center Master Plan, as currently is being
forward, advertise RFP for architectural
accessibility improvements, and
validated by consultant conducting city-
services.
replacement of all electrical and
wide facility condition and use efficiency
mechanical systems
study.
Fully utilize ERP system to automate and
Fixed Asset module is in data verification
Review contract module and requested
In Progress
simplify business processes
stage. CAFR Builder is in contract
time off capabilities in the City's online
negotiations.
timesheet/benefits portal
June 2019 Misty Mersich CMO
FY2019/2020 Roger Lee Public Works
June 2019 Kristina Alfaro Administrative
Services
June 2019 Kristina Administrative
Services
FY2018/FY19 Bill Mitchell Innovation &
Technology
FY2018 Bill Mitchell Innovation &
Technology
August 2018 Roger Lee Public Works
FY2019/20 Timm Public Works
Borden/Roger
Lee
January 2019 Carl Valdez Public Works
January 2020 Timm Borden Public Works
June 2020 Kristina Alfaro Administrative
Services
Roll Out of Open Gov Platform (maps and additional reports) Fully utilize OpenGov Software Successfully began using and integrating Build out additional reports and view on In Progress June 2020
Kristina Alfaro
open budget portion of OpenGov the City's transparency portal
Integration of Workplan and Other Long/Short Term Comprehensive Business Plan that Pending work plan approval. Ensure costs associated with items In Progress June 2020 Kristina Alfaro
Documents to Develop 5 Year Business Plan for City. encompases all workplan items ensuring approved in workplan are included in the
adequate funding and staffing resources. FY19 budget. Ensure future costs of
items in the workplan are included in the
Long Term Financial forecast
Administrative
Services
Administrative
Services
Accreditation of the Recreation & Community Services
Department
Implement ActiveNet Registration Software System
Cross Platform System Integration
Improve Process of Public Records Act (PRA) Requests
National accreditation by the Commission
for Accreditation of Park and Recreation
Agencies to inform policy makers, staff,
and community members that the parks
and recreation agency has been
independently evaluated against
established benchmarks for delivering a
high level of quality service.
Replace the current recreation registration
software with a cloud -based software
version to enhance service at the Quinlan
Community Center, Sports Center, Senior
Center and other recreation facilities as
appropriate.
Leverage new technology acquisitions to
create integrated systems
Provide a comprehensive web portal that
allows 247 public access to search
previous PRA responses or submit a new
PRA request. Route, escalate, track,
distribute, log and manage each PRA
request. Provide knowledge base of
previous PRA requests and associated
responses. Manage, review and improve
current City process.
The City has been accepted as a
candidate for national accreditation in
2019. A committee of front-line staff,
supervisors and managers are addressing
each of the 151 national standards. All
Recreation staff have been trained in the
process. The Department is on schedule
to be reviewed in early 2019 and
potentially accredited in October, 2019.
Staff have negotiated a contract with
ActiveNet and the start of implementation
is planned for Spring 2018. The project is
anticipated to be live by Fall 2018.
Identified integration possibilities between
the City's ERP Logos and Land
Management Software, Recreation
Software, Project Works and Recruitment
software. Finance division working with
Land Management software on integration
specifications
Complete self evaluation addressing the In Progress
151 national standards. This requires
wide-ranging tasks including creating a
department marketing plan, risk
assessment plan, and a review of all
department policies.
Complete Contract and coordinate In Progress
implementation schedule
Explore and implement integration In Progress
October 2019 Jeff Milkes Recreation and
Community
Services
Fall 2018 Project Lead,
Recreation and
Rachelle
Community
Sander. Project Services, with
Manager, Bill
Innovation &
Mitchell
Technology
Summer 2018 Kristina Alfaro
All
and Ongoing
Met with vendors on different applications Vendor demo application for staff review In Progress Fall 2018 Bill Innovation &
that meet our goals. and selection. Mitchell/Grace Technology/City
Schmidt Clerk
Support the Creation of a Film Society
To increase art opportunities in the City.
N/A
Explore opportunities upon authorization
Proposed
TBD
Angela Tsui
The goal is to support the creation of a
Development
Jaqui Guzman/
CMO/CAO/Recreation
Rocio Fierro/
film society based on a request by
Jeff Milkes/
Services/Public Works
Roger Lee/
Kim Calame/Kim
interested citizens
Frey/Christine
Community Services
Hanel
Small Business Dev. Center
Explore the viability of establishing a small
This is an action item in the EDSP as a
Continue to explore opportunities.
In Progress
TBD
business development center within the
resource to retain and grow small and
City of Cupertino.
midsize businesses.
Library Lease
Sign a new lease with the Library JPA for
Staff has begun meeting with Library staff Negotiate and complete lease
In Progress
June 2018
use of the City's Library facility
to discuss terms for the new lease
Strategic Partnerships with Nonprofits
Create strategic partnerships with
Proposed
Develop MOU with Library addressing
In Progress
June 2019
nonprofits to improve effectiveness of
program opportunities, and continue
(ongoing)
Recreation & Community Services
discussions with West Valley Community
Programs. Objectives include coordination
Services to provide greater support for
of programs with the Cupertino Library,
Case Managers.
YMCA, West Valley Community Services,
School Districts, etc.
Angela
Community
Tsui/Catarina
Development
Kidd
Angela Tsui
Community
Development
Jaqui Guzman/
CMO/CAO/Recreation
Rocio Fierro/
& Community
Jeff Milkes/
Services/Public Works
Roger Lee/
Kim Calame/Kim
Recreation &
Frey/Christine
Community Services
Hanel