P&R 01-10-2019 CITY OF CUPERTINO PARKS AND RECREATION COMMISSION
Community Hall 10350 Torre Ave, Cupertino, CA Thursday, January 10, 2019 7:00 PM
SPECIAL MEETING MINUTES
CALL TO ORDER
Chair Tambe called the meeting to order at 7:00 p.m. in the Community Hall, at 10350
Torre Ave, Cupertino, CA.
PLEDGE OF ALLEGIANCE
Commissioners present: Helene Davis, Meenakshi Biyani, Neesha Tambe, Carol
Stanek, Judy Wilson
Commissioners absent: None
Staff present: Jeff Milkes, Kevin Khuu, Rachelle Sander, Karen Goss,
Adrianna Stankovich
Guest speakers: Jennifer E. Furlong
APPROVAL OF MINUTES
1. Special Meeting on December 13, 2018 – The Commission asked to amend the
agenda, and correct the minutes under Staff and Commission Reports, to say that
Commissioner Davis, Commissioner Wilson, and Commissioner Stanek attended
the Tree Lighting Ceremony. Commissioner Wilson motioned to approve the
amended special meeting minutes of December 13, 2018. Commissioner Davis
seconded. Motion passed unanimously.
CEREMONIAL MATTERS AND PRESENTATIONS
None
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
The Commission reviewed an email communication sent in regards to Agenda
item number 6.
OLD BUSINESS
2. 2018-2019 Draft Work Plan
The Commission reviewed the work plan. Jeff Milkes, Director of Recreation and
Community Services, asked to bring the Field Use Policy item to the March
meeting. The Commission agreed to the addition.
NEW BUSINESS
3. ActiveNet Presentation
Rachelle Sander, Recreation Supervisor, presented to the Commission the new
ActiveNet system used by the Recreation Department, from the customer’s
standpoint, reviewing the new functions and capabilities. The Commission
accepted the presentation.
4. Case Management Services at the Cupertino Senior Center Presentation
Karen Goss and Adrianna Stankovich, Case Managers, presented to the
Commission about the Case Management program at the Cupertino Senior Center.
The Commission accepted the presentation and suggested building more
community partnerships to aid in certain aspects of the program and increasing
outreach efforts to gauge interest in the program.
5. Defining the Relationship between the City of Cupertino and the Cupertino
Historical Society
Jennifer Furlong, Director of the Cupertino Historical Society & Museum, spoke
to the Commission about the services that they provide to the community,
reviewing the society’s history, current exhibits, and asked for support from the
Commission to establish the society as the City’s official archivist and become
officially recognized as the City’s museum.
Sandy James, Board Member of the Historical Society, clarified that the society’s
goal is to formalize their relationship with the City.
Chair Tambe asked for a motion, to recommend to City Council to formally
designate the Cupertino Historical Society & Museum as the City’s official
archivist, with the mission to preserve the history of the City, for the City of
Cupertino. Commissioner Wilson motioned. Vice Chair Biyani seconded. Motion
passed with 4 yes and 1 abstain.
6. Potential Priority Areas for the 2019 Recreation and Community Services Work
Plan, Part of the City Council Approved City Work Plan
Jeff Milkes reviewed with the Commission the potential work flow on the creation
of the City’s, Recreation Department’s, and Commission’s future work plan and
asked for feedback on what direction, priorities, or potential topics the
Commission would like to include for next fiscal year.
Rhoda Fry, Cupertino Resident, commented on the Stevens Creek Quarry and
suggested several items to include in the work plan.
Chair Tambe requested that the new Commissioners, if any, are caught up on all
items discussed, by the Commission, in the previous year. Commissioner Wilson
asked staff to bring the need for continuity to the attention of City Council.
The Commission agreed to postpone this item until the special meeting on January
24 and to the February meeting, with the potential seating of the new Commission
being a factor, to take their input as well.
STAFF AND COMMISSION REPORTS
7. Director’s Report
Jeff Milkes presented on the following:
- Electronic Sign Board at the Cupertino Sports Center
- Cupertino Spelling Bee on Saturday, January 12.
- Staff had recently gone through a zero base budget process and will work on
the Capital Improvement Projects list next.
Commissioner Davis will attend the February Mayor’s meeting. Vice Chair Biyani
attended the January Mayor’s meeting and reported on the following: the Library
Commission reported on the Think Tank Room at the Cupertino Library, new grant
funding for various potential programs at the Library, and are currently working on
their work plan, TICC Commission is looking to fill two spots, and the Mayor had an
idea of adding in adult equipment areas into parks in the Master Plan. Vice Chair Biyani
and Chair Tambe will judge at the Cupertino Spelling Bee. Chair Tambe and Vice Chair
Biyani suggested moving the Chair cycle to match up with fiscal year.
ADJOURNMENT – Chair Tambe adjourned the meeting at 9:11 p.m.
Respectfully submitted,
Kevin Khuu, Administrative Assistant
Recreation and Community Services Department
Minutes approved at the 02.07.19 special meeting