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Agenda Packet_12.05.18CITY OF CUPERTINO AGENDA LIBRARY COMMISSION 6:30 PM Cupertino Library, 10800 Torre Avenue, Think Tank Wednesday, December 5, 2018 Special Meeting NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO LIBRARY COMMISSION NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Library Commission is hereby called for Wednesday, December 5, 2018, commencing at 6:30 p.m. at the Cupertino Library, Second Floor Think Tank, 10800 Torre Ave, Cupertino, California 95014. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting". SPECIAL MEETING CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1.Subject: Regular Meeting of November 7, 2018 Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda WRITTEN COMMUNICATIONS OLD BUSINESS Page 1 December 5, 2018Library Commission AGENDA 2.Subject: 2018 - 2019 Work Plan NEW BUSINESS 3.Subject: Survey - Proposed Questions and Incentive Program STAFF AND COMMISSION REPORTS 4.Subject: Cupertino Community Librarian Report County Librarian Report Friends of the Library Report Cupertino Library Foundation Report Commissioner Report Poet Laureate Report Staff Report Calendar Review ADJOURNMENT Page 2 December 5, 2018Library Commission AGENDA In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the next meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Also upon request, in advance, an assistive listening device can be made available for use during the meeting. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at 10300 Torre Avenue during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City’s website and kept in packet archives. You are hereby admonished not to include any personal or private information in written communications to the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the City. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 3 DRAFT MINUTES LIBRARY COMMISSION Wednesday, November 7, 2018 LIBRARY COMMISSION REGULAR MEETING CALL TO ORDER At 7:06 pm, Chair Wang called the meeting to order at the Cupertino Library, 10800 Torre Ave, Cupertino in the Story Room. ROLL CALL Commissioners: Amanda Jia Wo, Gopal Kumarappan, Christie Wang, Liana Crabtree, Rose Grymes (left meeting at 8:30 pm). Absent: None City/County Library Staff: Christine Hanel, Clare Varesio, Nancy Howe, Jaqui Guzman APPROVAL OF MINUTES Regular Meeting of September 5, 2018 Vice Chair Crabtree motioned to approve the minutes and Commissioner Grymes seconded. Motion passed unanimously. Regular Meeting of October 3, 2018 Commissioner Kumarappan motioned to approve the minutes and Chair Wang seconded. Motion passed unanimously. POSTPONEMENTS None ORAL COMMUNICATIONS 1.) Kitty Moore reported on her visit to the Registrar of Voters. 2.) Mayor Paul expressed his appreciation to the Library Commission. WRITTEN COMMUNICATIONS None OLD BUSINESS Cupertino User Survey Results & Actions City Librarian, Clare Varesio highlighted the following:  Creativebug.com is a new e-library resource  Updated statistics of collections and circulation  Passport services has accepted 1,155 applications 2018-2019 Work Plan – postponed to December 5, 2018 Note: Chair Wang moved Item 7 to accommodate County Librarian, Nancy Howe. County Librarian Report was given. Improving Efficiency and Communication of City Commissions Report shared by Jaqui Guzman and feedback provided by Commission on the following items:  Concerns about adding formality to Mayor’s meetings; would not provide the ability to review minutes by people in attendance  Oral Communications – Kitty Moore recommended Robert’s Rules of Order over Rosenberg’s  Council Liaison – Divergent views provided by each Councilmember  Council Work Program approvals – may delay progress of Commission  Code of Ethics document – feedback by Commission may be sent to Jaqui Guzman - Staff suggested training could be provided by Markkula Center of Applied Ethics NEW BUSINESS Survey – Proposed Questions and Incentive Program Commissioners may send questions to Christine Hanel by November 28, 2018. STAFF AND COMMISSION REPORTS  Cupertino Community Librarian Report – As submitted.  Friends of the Library Report – None.  Cupertino Library Foundation Report – None.  Commissioner Report – None.  Poet Laureate Report – None.  Staff Report – Christine Hanel announced the Tree Lighting is on November 30, at 6:00 pm and Breakfast with Santa will take place on December 1, 8:30 – 10:30 am  Calendar Review – Commissioners to attend Mayor’s meetings, 1st Wednesday @ 5:30pm, as follows: Vice Chair Crabtree – January 2019 ADJOURNMENT: The meeting adjourned at 9:30 pm to December 5, 2018 at 6:30 pm (please note early meeting time) Respectfully Submitted by, Christine Hanel, Assistant Director of Recreation and Community Services Minutes approved at the ____________ _meeting.