Agenda Packet_10.03.18CITY OF CUPERTINO
AGENDA
LIBRARY COMMISSION
7:00 PM
Cupertino Library, 10800 Torre Avenue, Story Room
Wednesday, October 3, 2018
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Regular Meeting of September 5, 2018
Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission
on any matter not on the agenda. Speakers are limited to three (3) minutes. In most
cases, State law will prohibit the commission from making any decisions with respect to
a matter not listed on the agenda
WRITTEN COMMUNICATIONS
OLD BUSINESS
2.Subject: Cupertino User Survey Results & Actions
3.Subject: 2018-2019 Work Plan
NEW BUSINESS
4.Subject: January 2019 Meeting
STAFF AND COMMISSION REPORTS
Page 1
October 3, 2018Library Commission AGENDA
5.Subject:
Cupertino Community Librarian Report
County Librarian Report
Friends of the Library Report
Cupertino Library Foundation Report
Commissioner Report
Poet Laureate Report
Staff Report
Calendar Review
ADJOURNMENT
Page 2
October 3, 2018Library Commission AGENDA
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning
to attend the next meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, 48
hours in advance of the meeting to arrange for assistance. Upon request, in advance,
by a person with a disability, meeting agendas and writings distributed for the meeting
that are public records will be made available in the appropriate alternative format.
Also upon request, in advance, an assistive listening device can be made available for
use during the meeting.
Any writings or documents provided to a majority of the members after publication of
the agenda will be made available for public inspection. Please contact the City
Clerk’s Office in City Hall located at 10300 Torre Avenue during normal business
hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal
Code 2.08.100 written communications sent to the Cupertino City Council,
Commissioners or City staff concerning a matter on the agenda are included as
supplemental material to the agendized item. These written communications are
accessible to the public through the City’s website and kept in packet archives. You are
hereby admonished not to include any personal or private information in written
communications to the City that you do not wish to make public; doing so shall
constitute a waiver of any privacy rights you may have on the information provided to
the City.
Members of the public are entitled to address the members concerning any item that is
described in the notice or agenda for this meeting, before or during consideration of
that item. If you wish to address the members on any other item not on the agenda, you
may do so during the public comment.
Page 3
CITY OF CUPERTINO
PARKS AND RECREATION COMMISSION
Community Hall
10350 Torre Ave, Cupertino, CA
Thursday, September 6, 2018
7:00 PM
MEETING
DRAFT MINUTES
CALL TO ORDER
Vice Chair Biyani called the meeting to order at 7:00p.m. in the Community Hall, at 10350
Torre Ave, Cupertino, CA.
PLEDGE OF ALLEGIANCE
Commissioners present: Helene Davis, Meenakshi Biyani, Neesha Tambe (arrived at
8:50pm), Carol Stanek, Judy Wilson
Commissioners absent: None
Staff present: Timm Borden, Chad Mosley, Jeff Milkes, Gail Seeds, Kevin
Khuu
APPROVAL OF MINUTES
1. Regular Meeting on August 2, 2018 – Commissioner Stanek motioned to approve
the minutes of August 2, 2018. Commissioner Wilson seconded. Motion passed
with 4 yes and 1 absent.
CEREMONIAL MATTERS AND PRESENTATIONS
None
POSTPONEMENTS
None
ORAL COMMUNICATIONS
Noel Eberhardt, Cupertino resident, thanked the Parks and Recreation
Commission and Cupertino Public Works Department. Requested the City provide a
continuously accessible porta potty out at the Kennedy Middle School field.
Dan Marshall, Cupertino resident, shared some recreation ideas to implement at
parks to the Commission.
WRITTEN COMMUNICATIONS
None
Vice Chair Biyani moved item number 4 to next on the agenda.
NEW BUSINESS
4. Initiate design for a multi-modal trail along the old haul road between McClellan
Road and Linda Vista Park, east of Deep Cliff Golf Course.
Timm Borden, Director of Public Works, introduced Chad Mosley, City Engineer,
to present a possible new design project for a trail along the old haul road at Linda
Vista Park, connecting it to McClellan Ranch. Requested feedback from the
Commission.
Dan Marshall, Cupertino Resident, supported this project.
Elizabeth Tu, Cupertino Resident, also supported the study, but asked for greater
focus on the safety of the street crossing at McClellan Road.
The Commission supported the study, but emphasized focusing on the safety of
crossing the street at McClellan Road and getting feedback from the neighbors
whose homes are adjacent to the trail.
OLD BUSINESS
2. Citywide Parks and Recreation System Master Plan – Park Recommendations,
New Park and Recreation Facilities, and Added Recreation Elements
Gail Seeds, Parks Improvement Manager, presented to the Commission an update
on the Master Plan. First reviewed the major facilities table that was uploaded with
the agenda and asked for feedback from the Commission.
Vice Chair Biyani suggested accomplishing the 1 to 2 year goals first to ensure the
community’s interest to build the long term large facilities. Commissioner Stanek
suggested more priority on the Teen Center and Teen Programming.
Commissioner Wilson suggested looking at the partnerships first to fulfill some of
the goals.
Dan Marshall, Cupertino resident, suggested utilizing the Vallco Area or Oaks
Shopping Center Area to accomplish some of the goals.
Elizabeth Tu, Cupertino resident, asked for an analysis of the current usages of the
Senior Center, Teen Center, etc. and to study existing sites first and then prioritize
based on the studies and community input.
Commissioner Davis suggested adding being creative on new park spaces, for the
trails to call out the UP corridor, and to see the gym and swim facilities linked at
the same site. Also the arts theater should be close to downtown and to mention
the Blesch House and Barn at McClellan Ranch.
Vice Chair Biyani asked for more detail on the public engagement process. For the
short term, suggested adding a pilot program to move the Teen Center over to
Creekside Park and to move the Monta Vista Recreation Center preschool to the
Portal Park, if their footprints are close enough in size.
Noel Eberhardt, Cupertino Resident, suggested relooking at the usage of the
Senior Center during off hours and looking towards the block leader program to
gather more feedback from the public.
Gail then covered the Added Recreation Elements table and the Park
recommendations table and asked for feedback.
For Jollyman Park, Commissioner Wilson suggested adding sustaining existing
field usages and Commissioner Davis suggested adding the off leash dog survey
to the table. For Linda Vista Park, Commissioner Wilson suggested adding a senior
par course and to renovate the current equipment already there. For the Sports
Center, Commissioner Wilson suggested adding expanding upwards and rooftop
use.
Due to technical difficulties, Vice Chair Biyani called a break at 8:57pm.
Chair Tambe called the meeting back to order at 9:16pm.
Commissioner Davis asked to call out historical interpretive signage for the
Stevens Creek Corridor. Commissioner Stanek asked to add in the table the
proposal of the haul road trail. Commissioner Wilson asked to change the word
renovated to repurposed for the Memorial Park Pond. Vice Chair Biyani asked to
flush out the short term plans, especially for the Teen Center and preschool. Chair
Tambe agreed with prioritizing the Teen Center and wanted to see the healing
garden as a stand alone item.
3. 2018-2019 Draft Work Plan
The Commission reviewed the work plan. Jeff Milkes, Director of Recreation and
Community Services, confirmed moving out the Organizational Structure
Presentation item and the Department Strategic Plan Study Session. Suggested
inviting the Teen Coordinator to come speak about the Teen Center to the October
meeting. Commissioner Stanek asked to move the work plan presentation for City
Council to the first meeting in October.
STAFF AND COMMISSION REPORTS
4. Director’s Report
Jeff Milkes presented on the following:
- ActiveNet work is currently ongoing and on schedule.
- Community Gardens contract will go to City Council in October.
- Neighborhood Events are wrapping up, will come back with a
summary. Strategic plan coming up soon.
- Date Night Event this Saturday, showing La La Land.
- Will have a draft Citywide Parks Master Plan by November.
Vice Chair Biyani attended the Mayor’s meeting and reported the following: Teen
Commission is hosting Bobatino on September 15, Sustainability Commission is moving
forward with their work plan, will continue giving grants for schools, and hosting the
Sustainability Speaker Series, Library Commission is also working on their work plan
and highlighted GogoBiblio, a library on wheels, Technology, Information &
Communication Commission will have an AI workshop at the Teen Center and is
focusing on better broadband connectivity. Had attended the Chess Neighborhood
Event, Teen Commission’s Dinner, Commissioners’ Dinner, Regnart Trail meeting,
Indian Independence Day flag raising, and yoga in the park. Commissioner Davis
attended the Regnart Trail Meeting and 3 of the Neighborhood Events. Commissioner
Stanek participated in National Night Out, Commissioners’ Dinner, Neighborhood
Events, and Regnart Trail Meeting. Commissioner Wilson also attended the City
Council Meeting, block parties, and the Neighborhood Astronomy Event. Chair Tambe
attended the Commissioners’ Dinner.
ADJOURNMENT – Chair Tambe adjourned the meeting at 9:38 p.m.
Respectfully submitted,
Kevin Khuu, Administrative Assistant
Recreation and Community Services Department
Minutes approved at the___ regular meeting