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Agenda Packet_08.01.18CITY OF CUPERTINO AGENDA LIBRARY COMMISSION 7:00 PM Cupertino Library, 10800 Torre Avenue, Story Room Wednesday, August 1, 2018 CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1.Subject: Regular Meeting of June 6, 2018 Draft Minutes 2.Subject: Special Meeting of July 23, 2018 Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda WRITTEN COMMUNICATIONS OLD BUSINESS 3.Subject: Cupertino User Survey Results & Actions 4.Subject: Explore Merging Commissions - City Council Follow-up NEW BUSINESS STAFF AND COMMISSION REPORTS Page 1 August 1, 2018Library Commission AGENDA 5.Subject: Cupertino Community Librarian Report County Librarian Report Friends of the Library Report Cupertino Library Foundation Report Commissioner Report Poet Laureate Report Staff Report Calendar Review ADJOURNMENT Page 2 August 1, 2018Library Commission AGENDA In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the next meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Also upon request, in advance, an assistive listening device can be made available for use during the meeting. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at 10300 Torre Avenue during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City’s website and kept in packet archives. You are hereby admonished not to include any personal or private information in written communications to the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the City. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 3 DRAFT MINUTES LIBRARY COMMISSION Wednesday, June 6, 2018 LIBRARY COMMISSION REGULAR MEETING CALL TO ORDER At 7:05pm, Chair Wang called the meeting to order at the Cupertino Library, 10800 Torre Ave, Cupertino in the Story Room. ROLL CALL Commissioners:, Amanda Jia Wo, Gopal Kumarappan, Christie Wang, Liana Crabtree, Rose Grymes (left at 8:51pm and gave proxy vote to Christie Wang). City/County Library Staff: Christine Hanel, Clare Varesio, Nancy Howe Absent: None Attendees: Liang Chao, Lisa Warren, Jean Bedord, Steven Scharf, Tessa Parish. APPROVAL OF MINUTES Special Meeting of May 2, 2018 The Commission amended the minutes under Roll Call to correct Jean Bedord’s and Liang Chao’s name, under Approval of Minutes as Commissioner Kumarappan motioned to approve the minutes, and under Old Business, as the meeting broke out into 2 groups. Commissioner Kumarappan motioned to approve the amended minutes, excluding the notes from the discussion. Chair Wang seconded. Motion passed with 3 yes and 2 abstained. POSTPONEMENTS None ORAL COMMUNICATIONS Liang Chao, Lisa Warren, Jean Bedord, and Steven Scharf spoke. WRITTEN COMMUNICATIONS None OLD BUSINESS Cupertino User Survey Results & Actions Subject was discussed. Explore Merging Commissions Tessa Parish, Liang Chao, Steven Scharf and Lisa Warren spoke on this item. Commissioner Kumarappan motioned for himself and Commissioner Grymes to write and send a letter to City Council before June 19th, confirming the Library Commission’s position to remain a stand alone commission. Chair Wang seconded. Motion passed unanimously. NEW BUSINESS July 2018 Library Commission Meeting Chair Wang motioned to cancel the July meeting. Commissioner Kumarappan seconded. Motion passed unanimously. STAFF AND COMMISSION REPORTS  Cupertino Community Librarian Report – May report as submitted.  County Librarian Report – As submitted.  Friends of the Library Report – None.  Cupertino Library Foundation Report – None.  Commissioner Report – Vice Chair Crabtree attended the Volunteer Fair. Commissioner Kumarappan attend the Volunteer Appreciation and the “Get Hired” Workshop with the Chamber of Commerce.  Poet Laureate Report – None.  Staff Report – None.  Calendar Review – Commissioners to attend Mayor’s meetings, 1st Wednesday @ 5:30pm, as follows: Vice Chair Crabtree – August 1 ADJOURNMENT: The meeting adjourned at 9:23pm. Respectfully Submitted by, Christine Hanel, Assistant Director of Recreation and Community Services Minutes approved at the _________ meeting. DRAFT MINUTES LIBRARY COMMISSION Monday, July 23, 2018 LIBRARY COMMISSION SPECIAL MEETING CALL TO ORDER Due to a lack of quorum, Chair Wang called the meeting to order at 8:00pm at the Cupertino Library, 10800 Torre Ave, Cupertino in the Story Room. ROLL CALL Commissioners: Gopal Kumarappan, Christie Wang, Liana Crabtree City/County Library Staff: Jeff Milkes, Jacqueline Guzman, Katy Nomura, Nancy Howe Absent: Amanda Jia Wo, Rose Grymes Attendees: Danessa Techmanski, Kathy Stakey, Kitty Moore ORAL COMMUNICATIONS Danessa Techmanski, Cupertino Resident, commented that it would not be a good idea to decrease the number of commissions due to the increasing Cupertino population. Also the Public Safety Commission is already too busy with Emergency Management and other concerns and volunteers will be less likely to volunteer without a Library Commission. Kathy Stakey, Cupertino Resident and had served on the Commission for 11 years, commented that the Library Commission was the eyes and ears of the Library in the community and accomplished a lot. Kitty Moore, Cupertino Resident, said the municipal code 2.48 needs to be updated, since the Recreation Director’s title is still written as “Parks & Recreation Director” and 1995 was the last time the Library and Public Safety Commission’s purpose in the code were updated. WRITTEN COMMUNICATIONS None STUDY SESSION Study session to explore consolidation of Senior Citizen, Library, and Safety issues into Parks & Recreation Commission. Item wasn’t heard by the Commission due to a lack of quorum. Was presented during the community meeting held at 7:00pm. OLD BUSINESS Library Commission’s recommendation regarding consolidation of Senior Citizen, Library, and Safety Issues into Parks & Recreation Commission. Commissioner Kumarappan said this would dramatically reduce the quality of service, as both commissions already have their plates full. Asked what opportunities are there to expand the Library Commission’s responsibilities. Chair Wang commented that the all of the cities in the county operate their own commissions and could add to the Commission’s scope to increase communication of what they do. Their mission should be more systematic to bring more people into the Library and this issue has brought a passionate response. Suggested gathering signatures on a petition to show support. Vice Chair Crabtree said their most important mission is to interact with community members to provide more engagement opportunities, which wouldn’t occur with a larger commission. Commissioner Kumarappan motioned to advocate against consolidation of the Commissions. Vice Chair Crabtree seconded. Motion passed with 3 yes and 2 absent. Vice Chair Crabtree motioned to introduce a petition, recommending not to consolidate the Commissions. Commissioner Kumarappan seconded. Motion passed with 3 yes and 2 absent. Nancy Howe, County Librarian, said the Santa Clara Library will respond to the City Council’s decision on this subject. NEW BUSINESS None ADJOURNMENT: The meeting adjourned at 8:59pm. Respectfully Submitted by, Jeff Milkes, Director of Recreation and Community Services Minutes approved at the _________ meeting.