Agenda Packet_06.06.18CITY OF CUPERTINO
AGENDA
LIBRARY COMMISSION
7:00 PM
Cupertino Library, 10800 Torre Avenue, Story Room
Wednesday, June 6, 2018
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Special Meeting of May 2, 2018
Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission
on any matter not on the agenda. Speakers are limited to three (3) minutes. In most
cases, State law will prohibit the commission from making any decisions with respect to
a matter not listed on the agenda
WRITTEN COMMUNICATIONS
OLD BUSINESS
2.Subject: Cupertino User Survey Results & Actions
3.Subject: Explore Merging Commissions
Draft SWOT Analysis Comments 05.02.18
NEW BUSINESS
4.Subject: July 2018 Library Commission Meeting
STAFF AND COMMISSION REPORTS
Page 1
June 6, 2018Library Commission AGENDA
5.Subject:
Cupertino Community Librarian Report
County Librarian Report
Friends of the Library Report
Cupertino Library Foundation Report
Commissioner Report
Poet Laureate Report
Staff Report
Calendar Review
ADJOURNMENT
Page 2
June 6, 2018Library Commission AGENDA
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning
to attend the next meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, 48
hours in advance of the meeting to arrange for assistance. Upon request, in advance,
by a person with a disability, meeting agendas and writings distributed for the meeting
that are public records will be made available in the appropriate alternative format.
Also upon request, in advance, an assistive listening device can be made available for
use during the meeting.
Any writings or documents provided to a majority of the members after publication of
the agenda will be made available for public inspection. Please contact the City
Clerk’s Office in City Hall located at 10300 Torre Avenue during normal business
hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal
Code 2.08.100 written communications sent to the Cupertino City Council,
Commissioners or City staff concerning a matter on the agenda are included as
supplemental material to the agendized item. These written communications are
accessible to the public through the City’s website and kept in packet archives. You are
hereby admonished not to include any personal or private information in written
communications to the City that you do not wish to make public; doing so shall
constitute a waiver of any privacy rights you may have on the information provided to
the City.
Members of the public are entitled to address the members concerning any item that is
described in the notice or agenda for this meeting, before or during consideration of
that item. If you wish to address the members on any other item not on the agenda, you
may do so during the public comment.
Page 3
DRAFT MINUTES
LIBRARY COMMISSION
Wednesday, May 2, 2018
LIBRARY COMMISSION SPECIAL MEETING
CALL TO ORDER
At 7:11pm, Chair Wang called the meeting to order at the Cupertino Senior Center, 21251
Stevens Creek Blvd, Cupertino in the Reception Hall.
ROLL CALL
Commissioners:, Amanda Jia Wo, Gopal Kumarappan, Christie Wang,
City/County Library Staff: Christine Hanel, Clare Varesio, Nancy Howe
Absent: Liana Crabtree, Rose Grymes
Attendees: Joan Bedord, Kathy Stakey, Liang Chao, Steven Scharf, Art Cohen, Joan Chin, Ron
Miller
APPROVAL OF MINUTES
Regular Meeting of April 4, 2018
The Commission amended the minutes, under the Staff and Commissioner Reports,
Commissioner Report, to say “Noted that City Council directed staff to go back to Council with
recommendations on building a new City Hall facility in the next 5 to 7 months. Commissioner
Grymes motioned to approve the amended minutes and Commissioner Wo seconded. Motion
passed with 3 yes and 2 absent.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
Explore Merging Commissions Work Shop
The Commissioners and attendees of the meeting broke out into 3 groups to each perform a
SWOT (Strengths, Weaknesses, Opportunities, and Threats) analysis on what would happen if
the Library and Parks and Recreation Commission were combined (The results are attached to
the June 6 meeting agenda).
NEW BUSINESS
None
STAFF AND COMMISSION REPORTS Cupertino Community Librarian Report – April report as submitted. Community
celebration event on Saturday, June 9 for the 6 additional extended hours. New hours
effective on June 1. County Librarian Report – As submitted. Friends of the Library Report – None. Cupertino Library Foundation Report – None.
Commissioner Report – None
Poet Laureate Report – None.
Staff Report – None
Calendar Review –
Commissioners to attend Mayor’s meetings, 1st Wednesday @ 5:30pm, as follows:
Commissioner Kumarappan – June 6
ADJOURNMENT: The meeting adjourned at 9:01pm.
Respectfully Submitted by,
Christine Hanel, Assistant Director of Recreation and Community Services
Minutes approved at the _________ meeting.
Library Commission Workshop, SWOT Analysis May 2, 2018
Strengths Weaknesses Opportunities Threats
Group 1 - Focus
- Poet Laureate
o Direct connection with Council
- County Contract
o Advise County district
- Library in Community
- Highest approve
- Vital building
- Lack of visibility
- No budget
- Advisory
- Digital pathways
o Hub of City
o …… with Tech
- Education
o Teen Librarian
- Define values
- Teen Programs
- Political Issues
o Program Room
o New building
- Usage – 1 out 4 years
- Loss of relationship with County library
- Cost allocation in budget is threat
- Fee based activities
Group 2 - Focus
- Diversity
- Results
- Direct connection to City Council
- Teen Librarian
- Library rated high by community
representative
for busy Library
- Became resume building tool
- Lack of visibility
- Support education
- Advocate of technology
- Tax supported events (no cost to
patrons)
- Can’t stay focus on original
responsibility
- Cost allocation in budget lost of
relationship
- Fee based
Group 3 - Focus on Library
- Advocacy for Library programs
- Better serves community
- Independent of outside influence
- 2 over-seeing agencies, different
from other commissions
- 5 – DEDICATED, Passionate,
Commissioners
- Low-cost of staff time (5%)
- All cities have a separate Library
Commission
- More civic engagement!
- Study shows – Library is valued
- Lack of civic engagement
- Lack of focus on Library services
- Longer meetings/Agendas/More
Frequent
- Lack of expertise – subject matter
- No synergy
- Staff liaison not experts –
burdened
- Reduces influence on Library
topics
- No saving in time/cost of staff
time
- Waste of citizen time
- Long oral communication
- Commission Liaison between
multiple commissions (monthly)
- More exposure – City Channel
- More people @ Library