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Agenda Packet_03.07.18CITY OF CUPERTINO AGENDA LIBRARY COMMISSION 7:00 PM Cupertino Library, 10800 Torre Avenue, Story Room Wednesday, March 7, 2018 CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1.Subject: Regular Meeting of February 7, 2018 Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda WRITTEN COMMUNICATIONS OLD BUSINESS 2.Subject: Cupertino User Survey Results & Actions 3.Subject: Poet Laureate Program 4.Subject: Polling Box Relocation at Civic Plaza NEW BUSINESS STAFF AND COMMISSION REPORTS Page 1 March 7, 2018Library Commission AGENDA 5.Subject: Cupertino Community Librarian Report County Librarian Report Friends of the Library Report Cupertino Library Foundation Report Commissioner Report Poet Laureate Report Staff Report Calendar Review ADJOURNMENT Page 2 March 7, 2018Library Commission AGENDA In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the next meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Also upon request, in advance, an assistive listening device can be made available for use during the meeting. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at 10300 Torre Avenue during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City’s website and kept in packet archives. You are hereby admonished not to include any personal or private information in written communications to the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the City. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 3 DRAFT MINUTES LIBRARY COMMISSION Wednesday, February 7, 2018 LIBRARY COMMISSION REGULAR MEETING CALL TO ORDER At 7:03pm, Vice Chair Wang called the meeting to order at Cupertino Library, 10800 Torre Ave, Cupertino in the Story Room. ROLL CALL Commissioners: Rose Grymes, Liana Crabtree, Amanda Jia Wo, Christie Wang City/County Library Staff: Christine Hanel, Clare Varesio, Diane Roche Absent: Gopal Kumarappan, Nancy Howe Guests: None APPROVAL OF MINUTES Regular Meeting of January 3, 2018 Commissioner Grymes motioned to approve the minutes and Commissioner Crabtree seconded. Motion passed with 4 yes and 1 absent. CEREMONIAL MATTERS AND PRESENTATIONS Chair/Vice-chair Selection Commissioner Grymes motioned to have Christie Wang as the new chair and Liana Crabtree as the new vice-chair. Commissioner Wo seconded. Motioned passed with 4 yes and 1 absent. POSTPONEMENTS None ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS None OLD BUSINESS Cupertino User Survey Results & Actions The Cupertino Library staff provided updates on the following items: - In January 2018, Saturday programming had 191 attendees. - In April 2018, the Library will have extended Sunday hours from 10am to 6pm. - Will have a mobile library cart for neighborhood outreach. Polling Box relocation at Civic Plaza The Commission continued the topic from the previous meeting. Vice Chair Crabtree provided 3 alternative sites. Had speakers comment on the subject. The Commission decided to create a sub-committee of 2 to draft a letter to send to the Registrar of Voters, Citizen Advisory Commission on Selections, City Council & City Clerk. Chair Wang and Vice-chair Crabtree were choosen. Early Voting at Cupertino Library Clare Varesio reported the library will not serve as a location for early voting, as it didn’t meet the requirements. Vice-chair Crabtree motioned to address this issue in the letter. Commissioner Grymes seconded. Motion carried. NEW BUSINESS Co-sponsor Talk with Sustainability Commission – NASA Green Building Scheduled for Thursday, April 12th at Community Hall at 7:00pm. Poet Laureate Poetry Program Update was given to the Commission. Fiscal Year 2017/18 and 2018/19 Budget Commissioner Grymes motioned to reallocate $4700 from contract services to supplies and conference and meeting. Chair Wang seconded. Motion passed. STAFF AND COMMISSION REPORTS  Cupertino Community Librarian Report – January report as submitted.  County Librarian Report – As submitted.  Friends of the Library Report – None.  Cupertino Library Foundation Report – None.  Commissioner Report – None.  Poet Laureate Report – As submitted.  Staff Report – None.  Calendar Review – Commissioners to attend Mayor’s meetings, 1st Wednesday @ 5:30pm, as follows: Commissioner Wo – March 7 Chair Wang – April 4 ADJOURNMENT: The meeting adjourned at 9:16pm. Respectfully Submitted by, Christine Hanel, Assistant Director of Recreation and Community Services Minutes approved at the _________ meeting.