P&R 12-13-2018 CITY OF CUPERTINO PARKS AND RECREATION COMMISSION
Community Hall 10350 Torre Ave, Cupertino, CA Thursday, December 13, 2018 7:00 PM
SPECIAL MEETING MINUTES
CALL TO ORDER
Chair Tambe called the meeting to order at 7:00 p.m. in the Community Hall, at 10350
Torre Ave, Cupertino, CA.
PLEDGE OF ALLEGIANCE
Commissioners present: Helene Davis, Meenakshi Biyani, Neesha Tambe, Carol
Stanek, Judy Wilson
Commissioners absent: None
Staff present: Jeff Milkes, Gail Seeds, Kevin Khuu
APPROVAL OF MINUTES
1. Special Meeting on November 1, 2018 – Commissioner Wilson motioned to
approve the special meeting minutes of November 1, 2018. Vice Chair Biyani
seconded. Motion passed unanimously.
CEREMONIAL MATTERS AND PRESENTATIONS
None
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
Chair Tambe moved up item number 4 to next on the agenda.
NEW BUSINESS
4. Report on the Senior Center Volunteer Advisory Council
Mary Lou Robinson, President of the Volunteer Advisory Council, presented to
the Commission the background of Volunteer Advisory Council, their purpose,
and what they do for the Cupertino Senior Center. The Advisory Council had
recently voted to not support the creation of a Senior Commission. The
Commission accepted the presentation, offered their support for the Volunteer
Advisory Council, and requested more future collaborations if possible.
OLD BUSINESS
2. Citywide Parks and Recreation System Master Plan – Prioritization Tools
Gail Seeds, Park Improvement Manager, presented to the Commission the draft
prioritization tools that will be used to evaluate the possible projects arising from
the Master Plan, before being submitted to the CIP (Capital Improvement Projects)
process. Requested feedback from the Commission and community members.
The Commission reviewed and supported the criteria. Chair Tambe asked to
emphasize “connectivity” more clearly in the criteria, add youth, teens, and age
friendliness as a community priority, put more weight in diversity, sustainability
and efficiency. Vice Chair Biyani asked to have more weight in the public support
criteria.
The Commission requested seeing some of the past, current, and all of the future
park projects, after being ranked by the draft prioritization tools.
Chair Tambe moved up item number 5 to next on the agenda.
NEW BUSINESS
5. Report on Organizational Changes in the Recreation and Community Services
Department
Jeff Milkes, Director of Recreation and Community Services, reviewed the current
functions of the department and recent organizational changes that had occurred.
Asked the Commission to think about revising the name of the department in a
future meeting.
OLD BUSINESS
3. 2018-2019 Draft Work Plan
The Commission reviewed the work plan. Staff will look into having the meeting
on the 3rd instead of the 10th. The Commission requested presenting to City Council
the Commission work plan at the second meeting in January. Director Milkes
suggested moving out the Sievert Property Presentation and the Strategic
Partnerships with Non Profits Work Plan Item Update.
STAFF AND COMMISSION REPORTS
6. Director’s Report
Jeff Milkes presented on the following:
- Community Tree Lighting Event
- Breakfast with Santa
- The Electronic Sign at the Cupertino Sports Center
- McClellan West Parking Lot Update
- Community Gardens Clean Up
- Replastering of the Swimming Pool at Blackberry Farm.
- Neighborhood Events Presentation to City Council on December 18th
- All-Inclusive Playground Grant Update and invited the Commission to
attend the meeting at the Santa Clara County Board of Supervisors Meeting
on December 18th. Staff will send out the staff report and agenda to the
Commissioners.
- Closure of the Quinlan Community Center from December 24 to January 2
due to the holidays and the Quinlan Center maintenance week closure from
January 7 to 11.
- The Commission Efficiency item will come back sometime in the next few
months.
Commissioner Davis, Commissioner Stanek, and Commissioner Wilson attended the
Tree Lighting Ceremony event on Friday November 30, 2018.
ADJOURNMENT – Chair Tambe adjourned the meeting at 8:34 p.m.
Respectfully submitted,
Kevin Khuu, Administrative Assistant
Recreation and Community Services Department
Minutes approved at the 01/10/19 regular meeting