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Teen 09-12-2018CALL TO ORDER@ 6:01pm PLEDGE OF ALLEGIANCE ROLL CALL Commissioners Present: All Tardy: N/A Absent: N/A Staff Present: Daniel Mestizo CUPERTINO Cupertino Teen Commission REGULAR MEETING We dnesday, Se pte mbe r 12, 2018 6:00 pm Quinlan Community Center 10185 N. Stelling Rd. Cupertino, CA 95014 APPROVED MINUTES MINUTES FROM PREVIOUS MEETING 1. August 22, 2018 -Commissioner Chan motions to approve minutes contingent upon changes. Commissioner Tan seconds motion. Motion passes unanimously. WRITTEN/ORAL COMMUNICATIONS • N/A OLD BUSINESS 2. Bobatino: Final Check-In Staff Liaison Daniel Mestizo and Community Outreach Specialist Colleen Lettire, who are also providing support with the coordination of Bobatino, gave the Teen Commission final details on Bobatino. The following topics were covered: booth vendors, the day's logistics, expectations, schedule, and event flow. The Teen Commission gave feedback on these different aspects. 3. Pizza and Politics 2018 Staff Liaison reviewed the details of the event with new commissioners. Daniel will provide more details at the next meeting. NEW BUSINESS 4. Oath of Office City Clerk Grace Schmidt gave the official Oath of Office to the three new Teen Commissioners, Kelly Tung, Tanvi Khot, and Krithika Venkatsubramanian. Grace also reviewed the Brown Act and the City's electronic policy. Commissioners Tung, Khot, and Venkatsubramanian will return signed policies at the next meeting . 5. Teen Commission's Role and City Communication Policies Community Outreach Specialist Colleen Lettire visited the Teen Commission to review the importance of the Commission's role in the eyes of the public. Colleen emphasized that as a City Council sanctioned commission they are official City representatives and the primary voice of all youth in Cupertino. Colleen also mentioned that, as City representatives, it is important to behave as if the public is always watching, especially when interacting on social media. The City's Branding Policy was additionally presented to the Commission. 6. Teen Commission Policies and Procedures Staff Liaison Daniel Mestizo reviewed the Commission's Manual with the commissioners and reinforced the information touched upon during ite m 5. 7. Selection of 2018-2019 Chair and Vice Chair Commissioners had an opportunity to share their qualifications with their fellow commissioners before an official vote to select the term Chair and Vice Chair. Following the vote, Commissioner Vanitha Vemula was selected as Chair and Commissioner Sarah Tan was selected as Vice Chair. 8. Youth Activity Board Staff Liaison Daniel Mestizo presented the Commission with updated Youth Activity Board (YAB) Bylaws and policies. The Commissioners gave additional input and recommendations for the YAB. Commissioner Emily Chan motions to support the implementation of the new Youth Activity Board program in an effort to provide Cupertino youth and teens with more recreation activities and opportunities to de-stress. Commissioner Krishnan seconds the motion. The motion passes unanimously. 9. 2018-2019 Work Plan Commissioners had a 2018-2019 Work Plan brainstorming session where they discussed various projects they would like to see the Commission work on in the 2018-2019 year. Staff Liaison will summarize the ideas and present them at the next meeting. The Work Plan will be finalized in the coming meeting(s). STAFF & COMMISSION REPORTS a) Staff Liaison Report • NIA b) Commissioner Report • Commissioner Tan informed the Teen Commission that the Regnart Creek Trail Feasibility Study passed at the August 21 5 ' meeting. • Commissioner Subramanyam reported the following information following the Mayor's Meeting: informed the group of Bobatino and Pizza and Politics, want to see more Teen Commission presence at Commission meetings, the Neighborhood Events Program is a great success. MISCELLANEOUS -NO ACTION REQUIRED ADJOURNMENT At 8:50pm the Teen Commission adjourned to a REGULAR MEETING which will be held on September 26, 2018 at 6:00pm at Quinlan Community Center, 10185 N. Stelling Rd. Cupertino, CA 95014 . Respectfully submitted,