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P&R 10-04-2018 CITY OF CUPERTINO PARKS AND RECREATION COMMISSION EOC 10300 Torre Ave, Cupertino, CA Thursday, October 4, 2018 7:00 PM SPECIAL MEETING MINUTES CALL TO ORDER Chair Tambe called the meeting to order at 7:00p.m. in the City Hall EOC, at 10300 Torre Ave, Cupertino, CA. PLEDGE OF ALLEGIANCE Commissioners present: Meenakshi Biyani, Neesha Tambe, Carol Stanek, Judy Wilson Commissioners absent: Helene Davis Staff present: Jeff Milkes, Daniel Mestizo, Kevin Khuu APPROVAL OF MINUTES 1. Regular Meeting on September 6, 2018 – Vice Chair Biyani requested these changes: a. Under Old Business, Item 2, correct her comment to say “…suggested the breakdown of the short term plan to 1 to 2 years, to understand through surveys, and inquiry of partners if there’s interest before building the long term facilities.” b. In the paragraph below, to change her comment to “Since the Teen Center is a priority and currently underutilized, suggested a pilot program of moving the Teen Center to Creekside Park and see how well received it could be.” Commissioner Stanek motioned to approve the amended minutes of September 6, 2018. Commissioner Wilson seconded. Motion passed with an oral vote of 4 yes and 1 absent. CEREMONIAL MATTERS AND PRESENTATIONS 2. Teen Center and Teen Programs Presentation Jeff Milkes, Director of Recreation and Community Services, introduced Daniel Mestizo, Recreation Coordinator, to present on the Teen Center & Teen Programs. Daniel presented an overview of the Teen Center and teen programs from 2015 to present and future planned programs and events as well. Chair Tambe suggested having a raffle or alternative method to gather emails from teens to directly reach out to them. Daniel gave a shot out to his current Teen Center staff. POSTPONEMENTS None ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS None OLD BUSINESS 3. Jollyman Park Unfenced Dog Off-Leash Area Trial Survey Jeff Milkes presented to the Commission the results of the survey. Deepa Mahendraker, from the Jollyman Dog Group, summarized the benefits of owning a dog and an off leash area for dogs, for individual residents and nearby neighborhoods. Ajit Chamraj, from the Jollyman Dog Group, spoke to the Commission about his own dog and asked for support on the trial. Vidya Damle, from the Jollyman Dog Group, spoke of his own experience with his dog and asked for support on the trial as well. Charles Hanson, from the Jollyman Dog Group, spoke on his experience with the dogs at Jollyman and their owners, presented observations on the benefits of having an off leash area, and supports the trial. Sameer Raheja, Cupertino resident, reinforced the social benefits of having a dog and reaffirmed that the liability would remain with the dog owners. Asked for support on the trial. Ankita Goyal, from the Jollyman Dog Group, recounted her experience of having a dog and the overall benefit of socializing with the neighbors around Jollyman Park and their dogs. Asked the Commission to support the trial. The Commission agreed in favor of the trial and sending it to City Council for approval, but recommended the following: - Having clear and well defined signage and more communication to park users about the trial, affected times and area - Extending the trial period, starting as soon as possible, and running it throughout the summer months - To look at the actual physical area where the trial would occur - Consult the Leadership 95014 presentation of the pop-up dog parks project - Set a self-monitoring standard for keeping the area clean - Focusing on the community building benefit 4. 2018-2019 Draft Work Plan The Commission reviewed the work plan. Staff inquired about the December and January meeting. Dec 13th was decided as the new date for the December meeting. For the January meeting, the Commission agreed to move that date as well, but will revisit the subject in the next meeting. Staff confirmed that the Community Garden’s item in November will be moved out. The Commission asked to put the Case Management Presentation and Senior Advisory Council items to the January meeting and move the strategic plan review to February. NEW BUSINESS None STAFF AND COMMISSION REPORTS 5. Director’s Report Jeff Milkes presented on the following: - Staff is currently working on applying for a grant from the Santa Clara County for the All-Inclusive Playground. - Reviewed the Neighborhood Programs and statistics from this year. - The Strategic Plan is currently being developed from the Draft Citywide Parks and Recreation System Master Plan. - Announced that Recreation Department went live with Active Net last Tuesday. Commissioner Wilson visited Montreal and shared her experience at a street festival, highlighting an art on the street event. Commissioner Stanek attended the Neighborhood Events and will attend the Pooch Plunge. Created her Active Net account and attended the chalk art event in San Jose and a Bark in the Park event. Vice Chair Biyani attended the yoga in the park event and the mayor’s meeting. Reported on the other Commissions’ activities. Chair Tambe traveled and emphasized that parks and services need to be accessible through other means than driving. ADJOURNMENT – Chair Tambe adjourned the meeting at 9:01 p.m. Respectfully submitted, Kevin Khuu, Administrative Assistant Recreation and Community Services Department Minutes approved at the 11.01.18 special meeting