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LIB 07-23-2018CITY OF II CUPERTINO AMENDED MINUTES LIBRARY COMMISSION Monday, July 23, 2018 LIBRARY COMMISSION SPECIAL MEETING CALL TO ORDER The meeting was called to order at 8:00pm by Chair Wang, at the Cupertino Library, 10800 Torre Ave, Cupertino, in the Story Room. Because the meeting did not have a quorum at 7:00pm, but was expected to have a quorum by 7:30pm or soon after, those present agreed to hear a staff presentation for New Business Item 1, "Study Session: Explore Consolidation of Senior Citizen, Library, and Public Safety Issues into the Parks and Recreation Commission". The study session was presented as a community meeting. ROLL CALL Commissioners: Gopal Kumarappan, Christie Wang (arrived 8:00pm), Liana Crabtree City/County Library Staff: Jeff Milkes, Jacqueline Guzman, Katy Nomura, Nancy Howe Absent: Amanda Jia Wo, Rose Grymes Attendees: 9 people attended the meeting. The following 8 people signed the attendance roster: Kathy Stakey, Scot and Gladys Maiden, Jean Bedard, Carol Stanek, Danessa Techmanski, Kitty Moore, Lisa Warren. ORAL COMMUNICATIONS Danessa Techmanski, Cupertino Resident, commented that it would not be a good idea to decrease the number of commissions due to the increasing Cuper tino population. Also the Public Safety Commission is already too busy with Emergency Management and other concerns and volunteers will be less likely to volunteer without a Library Commission. Kathy Stakey, Cupertino Resident and had served on the Commission for 11 years, commented that the Library Commission was the eyes and ears of the Library in the community and accomplished a lot. Kitty Moore, Cupertino Resident, said the municipal code 2.48 needs to be updated, since the Recreation Director's title is still written as "Parks & Recreation Director" and 1995 was the last time the Library and Public Safety Commission's purpose in the code were updated. WRITTEN COMMUNICATIONS None STU DY SESSION Sh1dy session to explore consolidation of Senior Citizen, Library, and Safety issues into Parks & Recreation Commission. Item wasn't heard by the Commission due to a lack of quorum. Was presented during the community meeting held at 7pm. Meeting attendees asked questions and provided comments throughout the community meeting. OLD BUSINESS Library Commission's recommendation regarding consolidation of Senior Citizen, Library, and Safety Issues into Parks & Recreation Commission. Commissioner Kumarappan said this would dramatically reduce the quality of service, as both commissions already have their plates full. Asked what opportunities are there to expand the Library Commission's responsibilities . Chair Wang commented that the all of the cities in the county operate their own commissions and could add to the Commission's scope to increase communication of what they do . Their mission should be more systematic to bring more p eo ple into the Library and this issue has brought a passionate response. Vice Chair Crabtree agreed with the comments of the other two commissioners and said their most important mission is to interact with community members to provide more engagement opporhmities related to library services, which would be de-prioritized if the Parks and Recreation Commission were to assume Library Commission responsibilities. Suggested gathering signahires on a petition to show support. Commissioner Kumarappan motioned to advocate against consolidation of the Commissions. Vice Chair Crabtree seconded. Motion passed with 3 yes and 2 absent. Vice Chair Crabtree motioned to introduce a petition, recommending not to consolidate the Commissions. Commissioner Kumarappan seconded. Motion passed with 3 yes and 2 absent. Nancy Howe, County Librarian, said the Santa Clara Library will respond to the City Council's decision on this subject. NEW BUSINESS None ADJOURNMENT: The meeting adjourned at 8:59pm. Respectfully Submitted by, .. ~.~ 0£ Milkes, Director of Recreation and Community Services Minutes approved at th e 09 .05 .18 meeting.