P&R 05-03-2018
CITY OF CUPERTINO PARKS AND RECREATION COMMISSION
Community Hall 10350 Torre Ave, Cupertino, CA Thursday, May 3, 2018
7:00 PM MEETING AMENDED MINUTES
CALL TO ORDER
Chair Tambe called the meeting to order at 7:00pm in the Community Hall, at 10350 Torre
Ave, Cupertino, CA.
PLEDGE OF ALLEGIANCE
Commissioners present: Meenakshi Biyani, Neesha Tambe, Carol Stanek, Helene
Davis, Judy Wilson
Commissioners absent: None
Staff present: Jeff Milkes, Kevin Khuu, Kim Calame, Timm Borden, David
Chen, Kristina Hastings
APPROVAL OF MINUTES
1. Regular Meeting on April 5, 2018 – Commissioner Davis motioned to approve the
minutes of April 5, 2018. Commissioner Wilson seconded. Motion passed
unanimously.
CEREMONIAL MATTERS AND PRESENTATIONS
2. CIP Presentation
Timm Borden, Director of Public Works, presented to the Commission the current
and future Capital Improvement Projects, focusing on the parks and recreation
related projects. Reviewed the completed, in progress, and newly proposed
projects.
Chair Tambe suggested adding the medicinal garden feasibility study to the
category 4 projects and adding more detail about what has been done for the
Citywide Parks and Recreation Master Plan projects.
3. Neighorhood Events
Kim Calame, Recreation Supervisor, introduced David Chen and Kristina
Hastings to present the new neighborhood events that will be planned for this
summer, all throughout the City.
Staff reviewed the background and current plans for the events and requested
help from the Commission to spread the word. Events will run from June 30th to
Sept 29th.
Vice Chair Biyani suggested creating a flyer to pass out during the upcoming
Volunteer Fair on Saturday, May 5th. Also suggested creating an online feedback
form for participants. Commissioner Davis suggested creating an app to get the
feedback. Commissioner Stanek suggested marketing the neighborhood events at
the Memorial Park events as well. Commissioner Wilson suggested marketing to
the block leaders and local neighborhoods.
4. New Enterprise Software
Jeff Milkes, Director of Recreation and Community Services, presented to the
Commission the new recreation management software that the department has
decided on, Active Net. Reviewed the benefits of the new program and timeline
of the implementation process.
Chair Tambe suggested checking on the compliance standards and data
management standards of the new software. Vice Chair Biyani suggested adding
a feature for customers to check facility availability online and where customers
can touch base with the instructors if they have any questions.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
5. Code of Conduct
Kim Calame presented to the Commission the updated version of the Code and
reviewed the overall changes. Requested feedback from the Commission. The
escalation process will come back to the Commission in August for their review
before its presented to City Council for approval.
Commissioner Stanek motioned to approve the code of conduct. Commissioner
Davis seconded. Motion passed unanimously.
6. 2017-2018 Commission Work Plan
The Commission reviewed the work plan. Commissioner Stanek suggested
adding the off lease dog park item to the items to schedule. Chair Tambe suggested
adding the Age Friendly Transportation Service into the items to schedule and
removing the Senior Center Repairs item from the list.
NEW BUSINESS
None
STAFF AND COMMISSION REPORTS
7. Director’s Report
Jeff Milkes presented on the following:
- The Emergency Management Program - presented on AlertSCC, to join
just text your zip code to 888777. Chair Tambe suggested
implementing a mesh network API system to spread the word without
using data.
- CLASS Software – server crashed recently, but system is being rebuilt.
- Apricots at Varian Park – reached a deal with a non-profit to harvest
the apricots.
- Master Plan Meeting – May 17th at 6:30pm at the Quinlan Community
Center. Will present the 3 concept ideas for Memorial Park.
- Summer Concert Series:
o Cupertino Sympohnic Band on June 7
o Lyin’ I’s Eagle Cover Band on June 28
o Cocktail Monkeys on July 4
o Steel N Chicago on July 5
Commissioner Wilson attended the Block Leader Presentation. Commissioner
Stanek attended the Holi Festival. Commissioner Davis attended the Earth Day
Festival. Vice Chair Biyani attended the Earth Day Festival, Cherry Blossom
Festival, and heard the Teen Commission present about stress at the Cupertino
High School Event. Also attended the mayor’s meeting: Library Commission is
bringing in speakers, next speaker on May 27, has their book sale on May 19th,
and will attend the Volunteer Fair, Sustainability Commission presented on their
speaker series and Earth Day Events, Library Commission also mentioned about
the proposal to combine the library and parks commissions, Fine Arts
Commission mentioned they would like to partner with the Parks and
Recreation and Teen Commission to promote art. Chair Tambe attended the
Cherry Blossom Festival and will attend the Volunteer Fair on Saturday. Has
been researching environmentally friendly innovations for building and
construction.
ADJOURNMENT – Chair Tambe adjourned the meeting at 8:56 p.m.
Respectfully submitted,
Kevin Khuu, Administrative Assistant
Recreation and Community Services Department
Minutes approved at the 06.08.18 regular meeting