HC Packet 4-12-2018CITY OF CUPERTINO
AGENDA
HOUSING COMMISSION
9:00 AM
10300 Torre Avenue, City Hall Conference Room C
Thursday, April 12, 2018
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Draft Minutes of March 22, 2018
Recommended Action: approve or modify the Draft Minutes of March 22, 2018
Draft Minutes of March 22, 2018
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission
on any matter not on the agenda. Speakers are limited to three (3) minutes. In most
cases, State law will prohibit the commission from making any decisions with respect to
a matter not listed on the agenda
WRITTEN COMMUNICATIONS
OLD BUSINESS
NEW BUSINESS
2.Subject: West Valley Community Services Greenwood Court Renovation Project
FY 2016-17 and 2017-18 Report and FY 2018-19 Cost Proposal
Recommended Action: Accept West Valley Community Services Greenwood Court
Renovation Project FY 2016-17 and 2017-18 Report and FY 2018-19 Cost Proposal
Staff Report
A - WVCS Greenwood Court FY 2016-17 and FY 2017-18 Report
B - WVCS Greenwood Court FY 2018-19 Cost Proposal
3.Subject: Vallco Specific Plan
Recommended Action: receive presentation
Page 1
April 12, 2018Housing Commission AGENDA
STAFF AND COMMISSION REPORTS
ADJOURNMENT
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the agenda will be made available for public inspection. Please contact the City
Clerk’s Office in City Hall located at 10300 Torre Avenue during normal business
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Code 2.08.100 written communications sent to the Cupertino City Council,
Commissioners or City staff concerning a matter on the agenda are included as
supplemental material to the agendized item. These written communications are
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Members of the public are entitled to address the members concerning any item that is
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may do so during the public comment.
Page 2
Housing Commission
February 8, 2018
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
(408) 777-3308
DRAFT MINUTES OF THE REGULAR MEETING OF
THE HOUSING COMMISSION HELD ON February 8, 2018
ROLL CALL
Commission Members present: Sue Bose, Chair
John Zhao, Vice Chair
Nina Daruwalla Commissioner
Poonam Goyal, Commissioner
Sanjiv Kapil, Commissioner
Commission Members absent: none
Staff present: Kerri Heusler, Senior Housing Planner
Chair Bose opened the meeting at 9:05am.
APPROVAL OF MINUTES
1) Minutes of the February 8, 2018 Housing Commission meeting were approved as written.
Commissioner Daruwalla made a motion and Vice Chair Zhao seconded the motion.
APPROVE: Bose, Zhao, Daruwalla
ABSENT: Goyal
ABSTAIN: Kapil
VOTE: 3-0-2
APPROVE: Bose, Zhao, Daruwalla
ABSENT: Goyal
ABSTAIN: Kapil
VOTE: 4-0-1
ORAL/WRITTEN COMMUNICATIONS
None
PUBLIC MEETINGS
2) FY 2018-19 Community Development Block Grant (CDBG) Program, Below Market Rate (BMR)
Affordable Housing Fund (AHF), and General Fund Human Service Grants (HSG) Program funding
allocations.
Chair Bose opened the item. Staff member Heusler gave an overview of the funding allocations and
recommendations. Commissioner Goyal joined the meeting at 9:10am. Commissioners had questions
2
about how duplicate applications are reviewed and staff indicated that agencies will only receive
funding from one source. Sujatha Venkatraman from West Valley Community Services attended the
meeting and gave an overview of the Greenwood Court property. In addition, Ms. Venkatraman
answered questions about the project scope, past performance, and the breakdown of costs for FY 18-19.
Additional funding is needed to account for the cost of prevailing wages and cost of materials. The cost
for FY 18-19 funding should be less because West Valley is using the same contractor for most items.
Commissioners expressed concern about the total cost of the project and the need for additional funding.
Ms. Venkatraman also provided an overview of the Vista Village property and the request for funding.
The Commission recommended approval of the proposed FY 2018-19 funding allocations; however, they
requested that West Valley Community Services (WVCS) return to the next Housing Commission
meeting with a Greenwood Court Renovation Project FY 2016-17 and 2017-18 Report and FY 2018-19
Cost Proposal. Vice Chair Zhao made a motion and Commissioner Daruwalla seconded the motion.
APPROVE: Bose, Zhao, Daruwalla, Goyal, Kapil
ABSENT:
ABSTAIN:
VOTE: 5-0-0
OLD BUSINESS
None
NEW BUSINESS
Staff member Heusler introduced Samuel Lai, Planning Intern. Staff Heusler announced the following
dates:
April 5- Vista Village Tour
April 19- The Veranda Grand Opening
May 5- Cupertino Volunteer Fair (Commissioners would like to participate)
STAFF AND COMMISSION REPORTS:
Staff member Heusler announced that staff will present information on the Vallco specific plan at the
April meeting. Commissioners would like to have presentations at upcoming meetings from our
grantees, staff, and local agencies. Chair Daruwalla would like more information about how the
Cupertino awards are handed out. Chair Bose attended the monthly Mayor’s meeting. Vice Chair Zhao
attended a SV@Home event and a Better Cupertino event. Commissioner Daruwalla will not be able to
attend the April meeting.
ADJOURNMENT:
The meeting was adjourned at 10:42am to the special Housing Commission meeting on April 12, 2018.
Respectfully submitted:
/s/Kerri Heusler
Kerri Heusler
Senior Housing Planner
COMMUNITY DEVELOPMENT DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3308 • www.cupertino.org
HOUSING COMMISSION STAFF REPORT
Meeting: April 12, 2018
Subject
1. West Valley Community Services Greenwood Court Renovation Project FY 2016-17 and
2017-18 Report and FY 2018-19 Cost Proposal
Recommended Action
Accept West Valley Community Services Greenwood Court Renovation Project FY 2016-17
and 2017-18 Report and FY 2018-19 Cost Proposal
Background
The Housing Commission reviewed the FY 2018-19 Community Development Block Grant
(CDBG) Program, Below Market Rate (BMR) Affordable Housing Fund (AHF), and General
Fund Human Service Grants (HSG) Program funding allocations at the March 22, 2018 meeting.
The Commission recommended approval of the proposed FY 2018-19 funding allocations;
however, they requested that West Valley Community Services (WVCS) return to the next
Housing Commission meeting with a Greenwood Court Renovation Project FY 2016-17 and
2017-18 Report and FY 2018-19 Cost Proposal.
Analysis
Attachment A provides the WVCS Greenwood Court FY 2016-17 and FY 2017-18 Report.
Attachment B provides the WVCS Greenwood Court FY 2018-19 Cost Proposal.
Prepared by: Kerri Heusler, Senior Housing Planner
Reviewed & Approved by: Benjamin Fu, Assistant Community Development Director
Attachments:
A- WVCS Greenwood Court FY 2016-17 and FY 2017-18 Report
B- WVCS Greenwood Court FY 2018-19 Cost Proposal
Greenwood Project Description 2016-2017
Funding Amount: $160,000
Activity Outcome
Activity Outcome
Goals Per Quarter
1st 2nd 3rd 4th Y.T.D
.
Provide
Access to
Affordable
Housing
Unit 1, Unit 2 and Unit 3 was partially
completed. We were not able to get the
permit for the roof work. The HVAC
connections need to be fixed. We did not
have the funding to complete the project.
Hence the permit work and work on Unit 4
will be moved to the next funding cycle.
1 1 1 1 4
Achieved Per Quarter
1 1 0 1 3
Program Update 2016-2017
We were able to renovate the two units and convert them to a four bedroom BMR units. This
meets an unmet need for large families as most BMR are either one bedroom or two bedroom
rental. We had rented out the two units by June 30th 2017. Also five parking spaces was created
for the four units and units had new roof.
Budget Update 2016-2017
Salaires and Benefits/Taxes $23,596.66
Contracted Servcies and material cost $136,403.30
Attached is an itemized expenses
Greenwood Project Description 2017-2018
Funding Amount: $160,000
Current Work Plan and Contract submitted by Paramount Construction
10321 Unit 3
Description of work- Finish remaining interior renovation in the kitchen, downstairs and upstairs
bathrooms. Throughout unit - Two window blinds, window screens (where missing), Paint touch
up and construction clean up.
10321 Unit 4
Description of work; Renovate interior of unit to match unit 3 using remaining owner supplied
materials on site. Any other materials will be supplied.
Building 10321
Description of work; Exterior construction Debris clean up and haul off.
Building 10321 Fencing and new Electrical meter socket
Description of work; Add remaining Ten-foot section of fence between Units. Upgrade to 100
amp panel with Distribution to laundry room.
Building 10321 & 10311 Exterior Paint
Description of work; Exterior paint, Prime bare wood, prep and patch as needed, apply one coat
of paint. Color to be supplied by owner.
Building 10321 & 10311 Vent Pipe Repair
Description of work; Repair vent pipe at roof line to code
Lump sum $123,889.00 Dollars
Building 10321 Units 3 &4 HVAC Ducting
Description of work; Extending HVAC ducting from existing upstairs unit to downstairs rooms.
Lump sum $14,179.00 Dollars
TOTAL PROJECT COST $138,068 contracted amount and $21,932 WVCS staffing cost
Program Update: Both units are scheduled to be ready to rent by April 15th. These units were
originally scheduled to be ready on April 9th but due to unexpected circumstances that the
contractor was in the Hospital for more than a week dealing with the medical situation.
Therefore, the project got delayed. At this point, the contractor is planning to schedule for
inspection during the week of April 2nd and we are hoping the inspection for the roof will pass.
The exterior painting of all buildings, upgrading of the PG&E panels and install exterior fencing
will be done by/before June 30th.
Vendor(s)Invoice DatAmoung
Rosetta Roofing
6/1/17 $34,789.00
Recology
5/31/17 $738.10
1/17/17 $742.23
Paving Construction
5/23/17 $9,705.41
Home Depot:
7/27/16 $722.28
7/28/16 $33.06
8/18/16 $1,073.37
8/22/16 $4,000.00
8/22/16 $549.84
8/24/16 $252.55
8/24/16 $205.61
8/29/16 $105.13
8/30/16 $31.83
9/8/16 $154.06
9/9/16 $1,184.43
9/13/16 $727.01
9/14/16 $24.21
9/19/16 $197.05
9/20/16 $288.93
9/21/16 $302.54
9/22/16 $375.70
9/26/16 $532.55
9/28/16 $324.42
9/29/16 $43.62
10/14/16 $278.63
10/12/16 $874.90
10/12/16 $28.19
10/12/16 $135.22
10/18/16 $780.17
10/20/16 $84.25
10/25/16 $454.47
10/28/16 $128.18
10/31/16 $249.13
10/31/16 $131.47
11/1/16 $162.84
GREENWOOD-ACTUAL EXPENSES REPORT
11/2/16 $30.08
11/18/16 $1,286.39
12/1/16 $820.62
12/2/16 $49.03
12/6/16 $450.55
12/12/16 $182.10
12/15/16 $158.13
12/20/16 $1,177.00
1/9/17 $825.53
1/10/17 $98.29
1/19/17 $143.72
1/24/17 $106.88
1/26/17 $1,530.98
1/27/17 $1,007.05
1/30/17 $458.19
1/30/17 $25.49
1/31/17 $169.92
2/8/17 $222.26
2/10/17 $138.80
2/15/17 $346.75
2/22/17 $481.57
2/24/17 $302.91
2/28/17 $268.99
3/2/17 $304.23
3/6/17 $241.41
3/6/17 $479.34
3/8/17 $59.42
3/13/17 $38.15
3/13/17 $805.98
3/16/17 $370.93
3/22/17 $311.14
3/23/17 $100.01
3/27/17 $2,462.48
3/28/17 $1,497.20
3/29/17 $38.43
3/30/17 $319.77
3/30/17 $54.00
4/4/17 $571.67
4/12/17 $292.79
4/13/17 $25.18
4/13/17 $402.90
4/17/17 $1,056.16
4/17/17 $468.51
4/18/17 $50.00
4/19/17 $186.14
4/19/17 $78.13
4/20/17 $692.01
4/21/17 $135.57
4/27/17 $100.88
5/4/17 $92.46
5/5/17 $274.38
5/6/17 $75.90
5/7/17 $971.18
5/8/17 $140.90
5/8/17 $777.60
5/10/17 $271.40
5/10/17 $398.13
5/18/17 $1,493.39
5/23/17 $33.89
5/23/17 $342.09
5/24/17 $934.60
5/30/17 $217.37
5/31/17 $1,143.07
6/5/17 $322.79
Mobile Mini:
5/31/17 $642.07
6/29/17 $173.48
Cabinets/Marble:
KWW 5/15/17 $1,245.23
3/1/17 $233.87
10/4/16 $2,941.64
1/4/17 $3,436.23
2/3/17 $6,140.03
Summit Ma 10/31/16 $277.83
Doors/Windows:
Bulls Glass 5/8/17 $1,372.97
Flooring:
McCrory's F 5/5/17 $4,450.00
5/11/17 $4,500.00
11/2/16 $4,500.00
12/21/16 $4,500.00
1/31/17 $4,500.00
1/31/17 $4,500.00
TKM Land Surveyor
5/2/17 $1,900.00
Landscaping:
Zanker Lans 10/28/16 $566.80
Gonzalez B 10/31/16 $1,200.00
Personnel Expenses:
Richard Rom6/1/17-6/1 $859.61
Jaime Hurta 5/1/17-5/3 $3,269.30
Richard Romero $2,454.42
Richard Rom 3/1/17-3/3 $3,501.60
Richard Rom7/1/16-9/3 $2,382.45
Richard Rom10/1/16-10 $2,869.02
Richard Rom11/1/16-11 $2,010.40
Richard Rom12/1/16-12 $1,194.92
Richard Rom1/1/17-1/3 $2,732.40
Richard Rom2/1/17-2/2 $2,322.54
$23,596.66
TOTAL EXPENSES $160,000.00
Lic. # 909391 March , 2018
PARAMOUNT CONSTRUCTION ESTIMATE
for
10311 & 10321 Greenwood Court, Cupertino, California
Description of work;
Landscape - Tree and shrub removal, concrete removal, Irrigation, import soils,
planting, hardscape.
Labor - $23,000.00
Material - $10,500.00
Equipment - $3,500.00
Sub Total - $37,000.00
Dumpster Enclosure - 8’ Feet by 10’ Feet with double gates and overhead cover
Labor - $13,000.00
Material - $6,250.00
Equipment - $2,000.00
Sub Total - $21,250.00
Modify Laundry room - Remove sliding door, Build separation wall, Install two
exterior doors, plumb and electric to new Owner Supplied washer and dryer.
Labor - $7,250.00
Material - $2,750.00
Equipment - $750.00
Sub Total - $10,750.00
PG1
10311 units HVAV - Extend Ducting to downstairs
Labor - $7,750.00
Material - $2,950.00
Equipment - $50.00
Sub Total - $10,750.00
Grand Total - 79,750.00
EXCLUSIONS - City or County Permits, Land surveying (property lines,
easements).
Paramount Construction 562 University Drive
dave@paramountisquality.com San Jose CA., 95110
408-592-5925
PG2