HC Packet 3-22-2018CITY OF CUPERTINO
AGENDA
HOUSING COMMISSION
9:00 AM
10300 Torre Avenue, City Hall Conference Room C
Thursday, March 22, 2018
Special Meeting
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Housing
Commission is hereby called for Thursday, March 22, 2018, commencing at 9:00 a.m.,
City Hall, Conference Room C, 10300 Torre Avenue, Cupertino, California. Said special
meeting shall be for the purpose of conducting business on the subject matters listed below
under the heading “Special Meeting”.
Special Meeting
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Draft Minutes of February 8, 2018
Recommended Action: Approve or modify the Draft Minutes of February 8, 2018
Draft Minutes of February 8, 2018
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission
on any matter not on the agenda. Speakers are limited to three (3) minutes. In most
cases, State law will prohibit the commission from making any decisions with respect to
a matter not listed on the agenda
WRITTEN COMMUNICATIONS
PUBLIC HEARINGS
2.Subject: FY 2018-19 Community Development Block Grant (CDBG) Program,
Below Market Rate (BMR) Affordable Housing Fund (AHF), General Fund
Human Service Grants (HSG) Program funding allocations
Page 1
March 22, 2018Housing Commission AGENDA
Recommended Action: Conduct the Public Hearing to:
1. Adopt Resolution No. 18-02 recommending the FY 2018-19 CDBG, BMR AHF,
and HSG funding allocations to City Council for final approval;
2. Set an annual limit of $50,000 for the BMR AHF public service fund starting in FY
2018-19;
3. Increase the General Fund allocation towards the HSG fund from $40,000 to an
annual amount of $100,000 starting in FY 2018-19.
Staff Report
A - Draft Resolution No. 18-02
B - FY 2018-19 NOFA RFP
C - 2018-19 CDBG, BMR, and HSG Grant Application Descriptions
OLD BUSINESS
NEW BUSINESS
STAFF AND COMMISSION REPORTS
ADJOURNMENT
Page 2
March 22, 2018Housing Commission AGENDA
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning
to attend the next meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, 48
hours in advance of the meeting to arrange for assistance. Upon request, in advance,
by a person with a disability, meeting agendas and writings distributed for the meeting
that are public records will be made available in the appropriate alternative format.
Also upon request, in advance, an assistive listening device can be made available for
use during the meeting.
Any writings or documents provided to a majority of the members after publication of
the agenda will be made available for public inspection. Please contact the City
Clerk’s Office in City Hall located at 10300 Torre Avenue during normal business
hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal
Code 2.08.100 written communications sent to the Cupertino City Council,
Commissioners or City staff concerning a matter on the agenda are included as
supplemental material to the agendized item. These written communications are
accessible to the public through the City’s website and kept in packet archives. You are
hereby admonished not to include any personal or private information in written
communications to the City that you do not wish to make public; doing so shall
constitute a waiver of any privacy rights you may have on the information provided to
the City.
Members of the public are entitled to address the members concerning any item that is
described in the notice or agenda for this meeting, before or during consideration of
that item. If you wish to address the members on any other item not on the agenda, you
may do so during the public comment.
Page 3
Housing Commission
February 8, 2018
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
(408) 777-3308
DRAFT MINUTES OF THE REGULAR MEETING OF
THE HOUSING COMMISSION HELD ON February 8, 2018
ROLL CALL
Commission Members present: Sue Bose, Chair
John Zhao, Vice Chair
Nina Daruwalla Commissioner
Poonam Goyal, Commissioner
Commission Members absent: Sanjiv Kapil, Commissioner
Staff present: Kerri Heusler, Senior Housing Planner
Benjamin Fu, Assistant Community Development Director
Erick Serrano, Associate Planner
APPROVAL OF MINUTES
1) Minutes of the September 14, 2017 Housing Commission meeting were approved as written.
Commissioner Daruwalla made a motion and Commissioner Bose seconded the motion.
APPROVE: Bose, Zhao, Daruwalla
ABSENT: Kapil
ABSTAIN: Goyal
VOTE: 3-0-2
CEREMONIAL MATTERS AND PRESENTATIONS
Commissioners welcomed Commissioner Goyal.
2) Election of Chair and Vice Chair for 2018.
Commissioners selected Sue Bose as Chair. Commissioner Daruwalla made a motion and Commissioner
Zhao seconded the motion.
APPROVE: Bose, Zhao, Daruwalla, Goyal
ABSENT: Kapil
ABSTAIN:
VOTE: 4-0-1
Commissioners selected John Zhao as Vice Chair. Chair Bose made a motion and Commissioner
Daruwalla seconded the motion.
2
APPROVE: Bose, Zhao, Daruwalla, Goyal
ABSENT: Kapil
ABSTAIN:
VOTE: 4-0-1
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
PUBLIC MEETINGS
3) Amendment of Policy and Procedures Manual for Administering Deed Restricted Affordable Housing
Units.
Chair Bose opened the item. Staff member Heusler gave an overview of the updates to the Policy and
Procedures Manual for Administering Deed Restricted Affordable Housing Units (Manual) and
introduced staff from the City’s Below Market Rate (BMR) program administrator, Hello Housing. Matt
Warner and Brook Baird attended on behalf of Hello Housing. Staff member Heusler and Hello Housing
staff answered questions from the Commission on updated policies including credit score, terms of
affordability, minimum income, and income limits. Commissioner Daruwalla made a motion and
Commissioner Goyal seconded the motion.
APPROVE: Bose, Zhao, Daruwalla, Goyal
ABSENT: Kapil
ABSTAIN:
VOTE: 4-0-1
OLD BUSINESS
None
NEW BUSINESS
Staff member Heusler announced the following dates:
March 8- Housing Commission meeting cancelled
March 22- Special Housing Commission meeting
April 19- The Veranda Grand Opening
STAFF AND COMMISSION REPORTS:
Staff member Heusler announced that staff will present information on the Vallco specific plan at the
April meeting.
3
Chair Bose plans to attend the monthly Mayor’s meeting and will coordinate with other Commissioners
on available dates for others to attend. Staff member Heusler will work with the City Clerk’s office to
provide Chair Bose with a list of meeting dates.
ADJOURNMENT:
The meeting was adjourned at 10:01am to the special Housing Commission meeting on March 22, 2018.
Respectfully submitted:
/s/Kerri Heusler
Kerri Heusler
Senior Housing Planner
COMMUNITY DEVELOPMENT DEPARTMENT
CITY HALL
10 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3308 • www.cupertino.org
HOUSING COMMISSION STAFF REPORT
March 22, 2018
Subject
FY 2018-19 Community Development Block Grant (CDBG) Program, Below Market
Rate (BMR) Affordable Housing Fund (AHF), and General Fund Human Service Grants
(HSG) Program funding allocations.
Recommended Action
Conduct Public Hearing; and
1. Adopt Resolution No. 18-02 recommending the FY 2018-19 CDBG, BMR AHF,
and HSG funding allocations to City Council for final approval.
2. Set an annual limit of $50,000 for the BMR AHF public service fund starting in FY
2018-19.
3. Increase the General Fund allocation towards the HSG fund from $40,000 to an
annual amount of $100,000 starting in FY 2018-19.
Background
An annual Notice of Funding Availability (NOFA) and Request for Proposals (RFP) was
issued on December 11, 2017 inviting applicants to apply for CDBG, BMR AHF, and
HSG funding allocations for the upcoming fiscal year (FY) 2018-19 (Attachment B). The
NOFA / RFP deadline ended on February 16, 2018. Following the deadline the Housing
Commission will hold a public hearing on March 22, 2018 to initially rate and rank
applications.
In December 2007, the City of Cupertino City Council approved a two-year grant
funding cycle for CDBG, BMR AHF, and HSG public service grants. This two-year grant
funding cycle covers FY 2018-19 and 2019-20. Agencies who are awarded in FY 2018-19
and who remain in good standing will receive a one-year contract amendment for FY
2019-20. CDBG and BMR AHF capital housing project applications will remain on a
one-year funding cycle. The Housing Commission reviews BMR AHF and HSG
applications at the same time as CDBG applications and makes funding
recommendations to the City Council. If the City Council changes BMR AHF and/or
HSG funding amounts for FY 2018-19 then each agency’s funding will be changed
proportionately.
Discussion
CDBG Funding
The United States Department of Housing and Urban Development (HUD) annually
allocates grants such as CDBG, Home Investment Partnerships Program (HOME),
Housing Opportunities for People with AIDS (HOPWA) and Emergency Shelter Grants
(ESG) to local jurisdictions for community development activities. Cupertino is one of
nine entitlement jurisdictions within Santa Clara County. Jurisdictions typically must
have a population of 50,000 or more to qualify as an “entitlement jurisdiction” that
receives grant funding directly from HUD. Entitlement grants are largely allocated on a
formula basis, based on several objective measures of community needs, included the
extent of poverty, populations, housing overcrowding, age of housing and extent of
population growth lag in relationship to other metropolitan areas.
Based on information currently being provided by HUD, cities have been notified that
the level of CDBG funding will remain the same as last year. The City is estimating
$311,943 in funds for the FY 2018-19 based on the CDBG entitlement amount of $311,943
from FY 2017-18. The City intends to reallocate $7,944 in program income from existing
CDBG loan payoffs. Between the estimated FY 2018-19 entitlement grant and program
income, the City estimates that it will have a total of approximately $319,887 of CDBG
funds to utilize. CDBG funding amounts will be reduced or increased proportionately
for FY 2018-19 based on final HUD allocation formula and City Council approval. In
addition, the City put into place a CDBG Contingency Plan (Exhibit 1) because of the
uncertainty in the federal budget and the revised timeline provided by HUD to submit
the Action Plan. Of the estimated $319,887 (entitlement plus program income) for FY
2018-19, only 20%, or $63,977.40 may be used for administrative costs to cover salary
and benefits of staff who operate the CDBG program. In addition, 15% of $319,887 or
$47,983.05 may be used to fund eligible public service activities. The remaining 65% of
the $319,887 or $207,926.55 is proposed to be used for eligible CDBG capital housing
project activities for FY 2018-19.
Est. FY 2018-19 CDBG Budget Est. FY 2018/19
Funds Available
Entitlement Amount $311,943.00
Program Income FY 2017-18 $7,944.00
Sub-Total $319,887.00
Program Administration (20%)$63,977.40
Public Service (15%)$47,983.05
Capital/Housing Projects $207,926.55
Total $319,887.00
This is Cupertino’s sixteenth year as an entitlement jurisdiction receiving a CDBG grant
directly from HUD. HUD regulations require that eligible housing activities selected for
funding must benefit very low and low-income households or eliminate a blighted area
or address an urgent (emergency) community need and must also meet a national
objective. In addition, only certain types of eligible activities qualify under the CDBG
regulations. Examples of eligible activities are:
•Purchase of Land
Public improvements
•Public service activities
•Affordable housing developments
•Property acquisition for affordable housing
•Rehabilitation of affordable units
2018-19 CDBG Capital Housing Funding Allocations
(One-Year Funding Cycle, FY 2018-19)
As noted earlier, a total of $207,926.55 is proposed to be used for eligible CDBG capital
housing project activities. The City received three applications in this category totaling
$304,000, an excess of $96,073.45. Staff is recommending funding the applications as
noted in the table below.
No.
2
FY 2018/19 CDBG
Capital Housing Project
Applications
Est.
Funds
Available
Funding
Requests
Funding
Recommendations
FY 2017/18
Funding
Allocations
a
Rebuilding Together
Silicon Valley- Housing
Repair and Rehabilitation
Project
$64,000.00 $64,000.00 $64,000.00
b
West Valley Community
Services (WVCS)-
Greenwood Court
Renovation Project*/**
$80,000.00
Recommended to be
funded with BMR
AHF Capital
Housing funds
$160,000.00
c WVCS- Vista Village
Renovation Project*
$160,000.00 $143,926.55 $167,823.20
Total $207,926.55 $304,000.00 $207,926.55 $231,823.20
*Submitted duplicate application for BMR AHF Capital Housing funds.
**FY 2017-18: WVCS- Greenwood Ct. Renovation Project received BMR AHF funds.
2018-19 CDBG Public Service Funding Allocations
(Two-Year Funding Cycle, FY 2018-19 & 2019-20)
As noted earlier, a total of $47,983.05 is proposed to be used for eligible public service
activities. Public service activities must benefit very low- and low-income households.
The City received three applications in this category totaling $61,870, an excess of
$13,886.95. Staff is recommending funding the applications as noted in the table below.
No.
3
FY 2018/19 CDBG
Public Service
Applications
Est.
Funds
Available
Funding
Requests
Funding
Recommendations
FY 2017/18
Funding
Allocations
a
Live Oak Adult Day
Services - Senior Adult
Day Care / Caregiver
Respite
$16,270.00 $16,270.00 $15,495.05
b
Senior Adults Legal
Assistance (SALA) -
Legal Assistance to
Elders*
$10,600.00
Recommended to be
funded with HSG
funds
c
West Valley Community
Services - Community
Access to Resource and
Education (CARE)
$35,000.00 $31,713.05 $32,488.00
Total $47,983.05 $ 61,870.00 $47,983.05 $47,983.05
*Submitted duplicate application for HSG funds.
Below Market Rate (BMR) Affordable Housing Fund (AHF)
The BMR AHF receives its revenue from the payment of housing mitigation fees from
non-residential (commercial, retail, hotel, research and development (R&D) and
industrial) and residential development. Formal agreements and monitoring are
required for this program, but the requirements are less stringent than federal funding.
Staff is recommending that the City set an annual limit of $50,000 for the BMR AHF
public service fund starting in FY 2018-19. The annual limit will be a consistent source
of funding for public services while reserving funds for capital housing projects.
BMR AHF Capital Housing Funding Allocations
(One-Year Funding Cycle, FY 2018-19)
The City estimates up to $6,000,000 will be available to fund eligible BMR AHF capital
housing projects for FY 18-19 after accounting for administrative and other expenses.
The City received two applications in this category totaling $240,000. Staff is
recommending funding the applications as noted in the table below.
No.
4
BMR AHF Capital
Housing Project
Applications
Est.
Funds
Available
Funding
Requests
Funding
Recommendations
FY 2017/18
Funding
Allocations
a
WVCS- Greenwood
Court Renovation
Project*
$80,000.00 $80,000.00 $160,000.00
b WVCS- Vista Village
Renovation Project*/**$160,000.00
Recommended to be
funded with CDBG
Capital Housing
funds
$167,823.20
Total $6,000,000.00 $40,000.00 $80,000.00 $327,823.20
*Submitted duplicate application for CDBG Capital Housing funds.
**FY 2017-18: WVCS- Vista Village Renovation Project received BMR AHF funds.
BMR AHF Public Service Funding Allocations
(Two-Year Funding Cycle, FY 2018-19 & 2019-20)
Staff is recommending an annual allocation of $50,000 to fund eligible BMR AHF public
service agencies. The City received two applications for fair housing services in this
category totaling $53,000. In reviewing these two applications, Project Sentinel (Fair
Housing and Tenant-Landlord Counseling and Dispute Resolution Services) already
provides multiple services in Santa Clara County and this will allow them to expand in
Cupertino. Based on these criteria and reviews from other jurisdictions, staff
recommends funding Project Sentinel. Staff is recommending funding the applications
as noted in the table below.
No.
5
BMR AHF Public Service
Applications:
Est.
Funds
Available
Funding
Requests
Funding
Recommendations
FY 2017/18
Funding
Allocations
a
Eden Council for Hope
and Opportunity
(ECHO)- Fair Housing
Services***
$10,000.00 Not recommended $10,000.00
b
Project Sentinel - Fair
Housing and Tenant-
Landlord Counseling and
Dispute Resolution
Services
$43,000.00 $43,000.00 $35,000.00
Total $50,000.00 $53,000.00 $43,000.00 $45,000.00
***Staff recommends funding Project Sentinel for Fair Housing services.
General Fund Human Service Grants (HSG) Program
(Two-Year Funding Cycle, FY 2018-19 & 2019-20)
The City Council allocates approximately $40,000 annually from the General Fund to
human service agencies. Formal agreements and monitoring are required for this
program, but the requirements are less stringent than for federal funding. The City
received four applications in this category totaling $83,600, an excess of $43,600. The
HSG fund amount was $100,000 in the past and was reduced to $40,000 during the
economic downturn.Due to the expanding homeless crisis, staff has received multiple
requests to include these services in our grant funding. It is expected that programs
serving the homeless will be ongoing. Staff is therefore requesting an increase in the
General Fund allocation towards the HSG fund from $40,000 to an annual amount of
$100,000 starting in FY 2018-19. The approval of the WVCS (Haven to Home)
application is contingent upon this increase. Staff is recommending funding the
applications as noted in the table below.
No.
5
General Fund HSG
Applications
Est.
Funds
Available
Funding
Requests
Funding
Recommendations
FY 2017/18
Funding
Allocations
a
Catholic Charities of
Santa Clara County-
Long-Term Care
Ombudsman
$8,000.00 $8,000.00 $6,500.00
b Maitri- MTH Direct
Client Services $25,000.00 $25,000.00 $23,400.00
c SALA- Legal Assistance
to Elders*$10,600.00 $10,600.00 $10,100.00
d WVCS- Haven to
Home* *$40,000.00 $40,000.00
Total $100,000.00 $83,600.00 $83,600.00 $40,000.00
*Submitted duplicate application.
**Contingent upon approval of increase in General Fund allocations to HSG fund.
Analysis
Attachment C provides the CDBG, BMR AHF, and HSG grant application descriptions.
Process
This is the first of two public hearings required by HUD for CDBG. The second public
hearing will be held at a future City Council meeting with a date and time to follow. All
required HUD notices are published in the Cupertino Courier newspaper in advance
announcing upcoming CDBG public hearings.
Prepared by:Reviewed & Approved by:
/s/ Kerri Heusler /s/ Benjamin Fu
Kerri Heusler Benjamin Fu
Senior Housing Planner Assistant Community Development
Director
Attachments:
A- Draft Resolution No. 18-02
B- FY 2018-19 NOFA / RFP
C- 2018-19 CDBG, BMR AHF, and HSG Grant Application Descriptions
RESOLUTION NO. 18-02
A RESOLUTION OF THE HOUSING COMMISSION OF THE CITY OF CUPERTINO
RECOMMENDING APPROVAL OF THE 2018-19 COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG), BELOW MARKET-RATE (BMR) AFFORDABLE HOUSING FUND (AHF),
AND GENERAL FUND HUMAN SERVICE GRANTS (HSG) PROGRAM AND
RECOMMENDED FUNDING ALLOCATIONS TO CITY COUNCIL FOR FINAL
ADOPTION
WHEREAS, the Housing and Community Development Act of 1974 provides that funds
be made available for the CDBG Program; and
WHEREAS, the City of Cupertino wishes to apply for funds as an Entitlement
Jurisdiction under said Act; and
WHEREAS, the City of Cupertino estimates receiving a $311,943 CDBG entitlement grant
from the United States Department of Housing and Urban Development (HUD) to be allocated
for fiscal year (FY) 2018-19; and
WHEREAS, the City of Cupertino estimates allocating $7,944 in CDBG program income
for FY 2018-19; and
WHEREAS, the City of Cupertino is required to submit a FY 2018-19 CDBG Annual
Action Plan to HUD for review and approval prior to being allowed to expend CDBG funds for
FY 2018-19; and
WHEREAS, the City of Cupertino put into place a CDBG Contingency Plan (Exhibit 1)
because of the uncertainty in the federal budget and the revised timeline provided by HUD to
submit the Action Plan; and
BE IT FURTHER RESOLVED that the Housing Commission of the City of Cupertino
hereby recommends approval of the FY 2018-19 CDBG, BMR AHF, and HSG recommended
funding allocations (Exhibit 2) to the City Council for final adoption; and
BE IT FURTHER RESOLVED that the FY 2018-19 CDBG, BMR AHF, and HSG
recommended grant funding allocations will be decreased/increased based on final budget
allocations by HUD and the City Council.
BE IT FURTHER RESOLVED that the City of Cupertino will set an annual limit of
$50,000 for the BMR AHF public service fund starting in FY 2018-19; and
2
BE IT FURTHER RESOLVED that the City of Cupertino will increase the General Fund
allocation towards the HSG fund from $40,000 to an annual amount of $100,000 starting in FY
2018-19.
PASSED AND ADOPTED at a regular meeting of the Housing Commission of the City of
Cupertino this 22nd day of March, 2018 by the following vote:
Vote Members of the Housing Commission
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
/s/Kerri Heusler /s/ Sue Bose
Kerri Heusler Sue Bose
Senior Housing Planner Chair, Housing Commission
3
Exhibit 1
CDBG Contingency Plan
In the case of funding increase, the following plan is recommended:
Public Services ($47,983.05): Distribute the additional available amount in the
public services cap until an applicant is fully funded. If an applicant reaches the funding
amount requested, any remaining funds will be distributed to other applicants who have
not yet reached the maximum funding amount.
Administration ($63,977.40): Funds are to be allocated to the City of Cupertino for
CDBG administration. General Fund allocation will be reduced accordingly.
Capital/Housing Projects ($207,926.55): Distribute the additional available amount
in the capital/housing projects cap until an applicant is fully funded. If an applicant
reaches the funding amount requested, any remaining funds will be distributed to other
applicants who have not yet reached the maximum funding amount.
In the case of a funding decrease, the following plan is recommended:
Public Services ($47,983.05): Distribute any funding decrease proportionately
among the remaining public service applicants, but maintain a minimum funding
allocation of $15,000 for any applicant to the extent feasible.
Administration ($63,977.40): Any decrease in funding will be supplemented by the
General Fund for CDBG administration.
Capital/Housing Projects ($207,926.55): Any decrease in funding may be
supplemented wholly or partially based on funding available, by the Below Market Rate
(BMR) Affordable Housing Fund (AHF) for CDBG capital/housing projects.
4
Exhibit 2
FY 2018-19 Funding Allocations
Exhibit C- 2018-19 CDBG, BMR AHF, and HSG Grant Application Summary
No.
FY 2018/19
Grant Application
Summary
Est.
Funds
Available
Funding
Requests
Funding
Recommendations
FY 2017/18
Funding
Allocations
1 CDBG Program
Administration: $63,977.40 $63,977.40 $63,977.40
Sub-Total $63,977.40 $63,977.40 $63,977.40 $63,977.40
2 CDBG Capital/Housing
Project Applications
a
Rebuilding Together
Silicon Valley- Housing
Repair and Rehabilitation
Project
$64,000.00 $64,000.00 $64,000.00
b
West Valley Community
Services (WVCS) -
Greenwood Court
Renovation Project*
$80,000.00
Recommended to be
funded with BMR
AHF Capital
Housing funds
c WVCS - Vista Village
Renovation Project* $160,000.00 $143,926.55 $167,823.20
Sub-Total $207,926.55 $304,000.00 $207,926.55 $231,823.20
3 CDBG Public Service
Applications
a Live Oak Adult Day
Services- Senior Adult Day
Care / Caregiver Respite
$16,270.00 $16,270.00 $15,495.05
b
Senior Adults Legal
Assistance (SALA)- Legal
Assistance to Elders*
$10,600.00
Recommended to be
funded with HSG
funds
c
WVCS- Community
Access to Resource and
Education
$35,000.00 $31,713.05 $32,488.00
Sub-Total $47,983.05 $61,870.00 $47,983.05 $47,983.05
4
BMR AHF Capital
Housing Project
Applications
a WVCS- Greenwood Court
Renovation Project* $80,000.00 $80,000.00 $160,000.00
5
b WVCS - Vista Village
Renovation Project* $160,000.00
Recommended to be
funded with CDBG
Capital Housing
funds
$167,823.20
Sub-Total $6,000,000.00 $240,000.00 $80,000.00 $327,823.20
5 BMR AHF Public Service
Applications
a
Eden Council for Hope
and Opportunity (ECHO)-
Fair Housing Services***
$10,000.00 Not recommended $10,000.00
b
Project Sentinel - Fair
Housing and Tenant-
Landlord Counseling and
Dispute Resolution
Services
$43,000.00 $43,000.00 $35,000.00
Sub-Total $50,000.00 $53,000.00 $43,000.00 $45,000.00
6 General Fund HSG
Applications
a
Catholic Charities of Santa
Clara County- Long-Term
Care Ombudsman
$8,000.00 $8,000.00 $6,500.00
b Maitri- MTH Direct Client
Services $25,000.00 $25,000.00 $23,400.00
c SALA- Legal Assistance to
Elders* $10,600.00 $10,600.00 $10,100.00
d WVCS- Haven to Home** $40,000.00 $40,000.00
Sub-Total $100,000.00 $83,600.00 $83,600.00 $40,000.00
TOTAL $6,469,887.00 $806,447.40 $446,487.00 $756,606.85
*Submitted duplicate application.
**Contingent upon approval of increase in General Fund allocations to HSG fund.
*** Staff recommends funding Project Sentinel for Fair Housing Services.
Page 1 of 4
City of Cupertino
Notice of Funding Availability (NOFA)
and Request for Proposals (RFP)
Issued: December 11, 2017
Deadline: February 16, 2018
The City of Cupertino has issued the fiscal year (FY) 2018/19 Notice of Funding Availability (NOFA) and
Requests for Proposals (RFP). The City is requesting proposals for eligible public service programs, human
service programs, and capital housing projects to be funded under the Below Market Rate (BMR) Affordable
Housing Fund (AHF), Community Development Block Grant (CDBG) Program, and General Fund Human
Services Grants (HSG). The City may award and appropriate funds to one or more eligible projects in each
funding category. The estimated CDBG dollar amounts may change based upon the final federal budget
approved by Congress. BMR AHF, CDBG, and HSG allocations are subject to City Council approval and may
change as a result.
The following funding sources below are on a one-year grant funding cycle which will cover FY 2018/19
only.
1. BMR AHF Capital Housing Projects
2. CDBG Capital Housing Projects
The following funding sources below are on a two-year grant funding cycle which will cover FY 2018/19
& FY 2019/20.
1. BMR AHF Public Services
2. CDBG Public Services
3. HSG Program
Funding Source #1: Below Market Rate (BMR) Affordable Housing Funds (AHF):
BMR AHF Capital Housing Projects (FY 18/19):
The City estimates up to $6,000,000 will be available to fund eligible BMR AHF capital housing projects
on a competitive basis for FY 18/19. BMR AHF funds must be used for eligible housing projects that
will serve low and/or moderate-income households located within the City of Cupertino jurisdiction
limits.
(Note: One-year funding cycle for FY 18/19.)
Project Requirements:
BMR AHF housing project funds will not be granted or issued as forgivable loans. The City invites eligible non-
profit and for profit Development Entities (DEs) to submit proposals for eligible funding activities, which include,
but are not limited to:
Land acquisition
New construction
Acquisition and/or rehabilitation of buildings for permanent affordability
Substantial rehabilitation
Project Affordability Requirements:
BMR AHF affordable rental and/or ownership housing proposals must meet the City’s BMR requirements and
offer 99 years of affordability. An affordable regulatory agreement will be recorded against the property to
ensure affordability.
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Eligible Development Entities (DEs):
Eligible DEs include non-profit and for-profit organizations licensed to conduct business in the State of
California.
DEs must demonstrate credit worthiness, financial capacity, relevant past experience to undertake
acquisition, rehabilitation, operation of rental housing, or redevelopment of new affordable housing.
DEs must have no negative financial and project management history within the last five years (i.e.,
DEs has not been in monetary default on a loan and has been current on all financial obligations and
compliance documentation)
Loan Terms and Requirements:
Rental Ownership
Loan Type: Acquisition,
predevelopment/construction
converting to permanent,
rehabilitation
Acquisition, rehabilitation and/or
construction
Interest Rate: 3.0% simple interest 3.0% simple interest
Loan Term: 30 yrs. 30 yrs.
Affordability Term: 99 yrs. 99 yrs.
Security: Deed of Trust, Promissory Note
and other regulatory agreements
recorded against the property as
required by the City
Deed of Trust, Promissory Note,
and other regulatory agreements
recorded against the property as
required by the City
Security Position: Will consider subordinating to a
construction or permanent lender
with City approval
Will consider subordinating to a
construction or permanent lender
with City approval
Repayment Terms: Interest only. All outstanding
interest and principal will be due in
full and payable on or by the
maturity date
Interest only. All outstanding
interest and principal will be due in
full and payable on or by the
maturity date
Timeframe: It is expected that projects must
proceed expeditiously to
construction
It is expected that projects must
proceed expeditiously to
construction
Financial Pro-Forma: Submit development financial pro-
forma to be reviewed by City.
Subject to review by qualified third-
party consultant/organization to
determine reasonableness
Submit development financial pro-
forma to be reviewed by City.
Subject to review by qualified third-
party consultant/organization to
determine reasonableness
Environmental Conditions: All environmental conditions (EX:
CEQA) that are applicable to an
eligible project must be satisfied
All environmental conditions (EX:
CEQA) that are applicable to an
eligible project must be satisfied
Project Conditions: Project may be subject to Planning
Commission and/or City Council
approval prior to Deed of Trust,
Promissory Note and other
recorded regulatory agreements
being executed and disbursement
of funding being approved
Project may be subject to Planning
Commission and/or City Council
approval prior to Deed of Trust,
Promissory Note and other
recorded regulatory agreements
being executed and disbursement
of funding being approved
Underwriting Criteria:
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Proposals and DE’s will be underwritten in accordance with City policies which includes but not limited to
compliance with the General Plan, BMR Housing Mitigation Procedural Manual and BMR Administrative
Manual.
Note: BMR AHF dollar amounts are subject to City Council approval and may change as a result.
BMR AHF Public Services (FY 18/19 and 19/20):
The City estimates up to $50,000 will be available to fund eligible BMR AHF public service programs on
a competitive basis for FY 18/19. BMR AHF funds must be used for eligible public service programs
that will serve low and/or moderate-income households located within the City of Cupertino jurisdiction
limits. Eligible programs include tenant/landlord dispute resolution, fair housing programs, and other
programs serving low and/or moderate-income households.
(Note: Two-year funding cycle for FY 18/19 and 19/20.)
Funding Source #2: Community Development Block Grant (CDBG):
The City of Cupertino estimates receiving approximately $311,000 in CDBG program entitlement funds from
the United States Department of Housing and Urban Development (HUD) for FY 18/19. If there are any
unused CDBG funds from the prior FY 17/18, the funds will be added to the eligible CDBG capital housing
project category. CDBG funding is proposed to be allocated on a competitive basis.
CDBG Capital Housing Projects (FY 18/19):
The City estimates allocating up to $210,000 in funding for eligible CDBG capital housing projects on a
competitive basis for FY 18/19. CDBG capital housing project funds must be used for projects that will
serve low-income households located within the City of Cupertino jurisdiction limits. The CDBG
program is directed toward expanding and maintaining the affordable housing supply; promoting
housing opportunities and choices; maintaining and improving community facilities; increasing
economic opportunities, accessibility, energy efficiency and sustainability; and providing supportive
services specifically for persons of low and/or very-low income. Targeted groups might include persons
who are homeless, seniors, persons with disabilities, and other special needs groups.
(Note: One-year funding cycle for FY 18/19.)
Please visit the following link for a list of eligible CDBG capital housing project activities:
https://www.hudexchange.info/cdbg-entitlement/cdbg-entitlement-program-eligibility-requirements/
CDBG Public Services (FY 18/19 and 19/20):
The City estimates allocating up to $48,000 in funding for eligible CDBG public service programs on a
competitive basis for FY 18/19. CDBG public service funds must be used to serve low-income
households within the City of Cupertino jurisdiction limits.
(Note: Two-year funding cycle for FY 18/19 and 19/20.)
Funding Source #3: General Fund Human Service Grants (HSG) Program (FY 18/19 and 19/20):
The City estimates allocating up to $40,000 in funding for eligible HSG programs on a competitive basis for FY
18/19 and 19/20. HSG funds must be used to serve low and/or moderate-income households within the City of
Cupertino jurisdiction limits.
(Note: Two-year funding cycle for FY 18/19 and 19/20.)
Eligible HSG programs may include, but not be limited to:
Senior services
Homeless services
Other services that serve low and/or moderate-income households
RFP Review Process:
Upon receipt of CDBG proposals, staff will conduct an initial review to determine whether a program and/or
project application is eligible and that the proposal is complete. The City reserves the right to send a written
request to an applicant requesting additional information.
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After the RFP deadline has been completed, all eligible and complete program and/or project applications will
be forwarded to the City’s Housing Commission for initial rating and ranking. The City’s Housing Commission is
a five-member board appointed by the City Council and serves as the recommendation body to the City
Council regarding housing policies and funding recommendations. A Housing Commission public hearing will
be held in which the initial rating and ranking of eligible and complete program and/or project applications will
occur. After the Housing Commission has initially rated and ranked applications, the funding recommendations
will be forwarded to the City Council for final approval. A City Council public hearing will be held in which the
final BMR AHF, CDBG, and HSG funding recommendations for FY 18/19 will be made.
Award Notification:
After the City Council has made the final funding recommendations, staff will notify organizations on whether or
not they were awarded funding through this RFP for FY 18/19.
Disclaimer:
This RFP does not commit the City to award any contract or developer agreement, execute any grant or loan
documents, pay and pre-award expenses, or pay any costs incurred in the preparation of a proposal. The City
reserves the right to: 1) accept or reject any or all proposals received; 2) waive a non-substantive deficiency or
irregularity; 3) negotiate with any qualified applicant; 4) execute grant or loan documents in what it believes to
be in the best interest of the City; 5) cancel this request, in part or its entirety, if it is deemed to be in the best
interest of the City; 6) reject the proposal of any applicant who has previously failed to perform properly; 7)
reject the proposal of any applicant who has failed to complete a contract within the specified timeframe; 8)
reject the proposal of any applicant that is not in a position to fulfill a resulting contractual obligation; or 9)
recommend partial funding of a proposal.
Evaluation Criteria:
Proposals will be reviewed and scored relative to the below program and project scoring summary. The
maximum possible score is 100.
Scoring Summary Points
1. Organization Experience and Capacity 50
2. Program/Project Readiness 30
3. Program/Project Leveraged Funds 20
Maximum Possible Score 100
RFP Application Information & Deadlines:
Organizations who intend to apply for funds through this RFP must apply online at www.citydataservices.net.
To obtain a temporary login username and password, please visit and request at www.citydataservices.net.
For additional questions, please contact Kerri Heusler, Senior Housing Planner, at kerrih@cupertino.org or
408.777.3251. The RFP application period will open at 8:00am on Monday, December 11, 2017. The RFP
application period will end at 5:00pm on Friday, February 16, 2018. Any RFP application that does not
meet the deadline will not be accepted.
Note: All proposals are subject to the conditions, instructions and specifications included in this RFP.
Applicants will be notified of upcoming meetings and public hearings to discuss the expenditure of
BMR AHF, CDBG, and HSG funds.
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Exhibit C-
2018-19 CDBG, BMR AHF, and HSG
Grant Application Descriptions
Community Development Block Grant (CDBG) Capital Housing Projects:
Application 2a.
Name of Organization: Rebuilding Together Silicon Valley (RTSV)
Name of Project: Housing Repair and Rehabilitation Project
Annual Goal: Renovate four housing units and provide 28 repairs
Project Description: Provide home safety repairs, mobility and accessibility
improvements with the primary consideration being the
correction of safety hazards.
Funding Request: $64,000
Housing Commission
Funding Recommendation: To Follow
Applicant 2b.
Name of Organization: West Valley Community Services (WVCS)
Name of Project: Greenwood Court Renovation Project
Annual Goal: Complete renovation of four housing units
Project Description: Complete renovation of affordable housing complex with
various repairs and renovations. The renovation work will
include but not be limited to replacing the heating in units 1
and 2, convert all units to centralized heating, landscaping,
repair and restore laundry room, and repair trash enclosure.
Funding
Request: $80,000
Housing Commission
Funding Recommendation: To Follow
Applicant 2c.
Name of Organization: WVCS
Name of Project: Vista Village Renovation Project
Annual Goal: Renovate six housing units
Project Description: Renovate affordable housing complex with various repairs
and renovations. The renovation work will include but not
be limited to laminate flooring, painting, new kitchen
counter tops, cabinets, and replacing old carpet.
Funding
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Request: $160,000
Housing Commission
Funding Recommendation: To Follow
Community Development Block Grant (CDBG) Public Service Grants:
Application 3a.
Name of Organization: Live Oak Adult Day Services
Name of Program: Senior Adult Day Care / Caregiver Respite
Annual Goal: Serve 21 unduplicated frail, dependent, low-income
Cupertino seniors
Program Description: Provides services for seniors at-risk of being
institutionalized. Provides specialized programs such as
recreation, mental stimulation, exercise, companionship and
nutritious meals to seniors.
Funding Request: $16,270
Housing Commission
Funding Recommendation: To Follow
Application 3b.
Name of Organization: Senior Adults Legal Assistance (SALA)
Name of Program: Legal Assistance to Cupertino Elders
Annual Goal: Serve 40 Cupertino seniors
Program Description: Provides free legal assistance to low-income seniors (60 or
older) at the Cupertino Senior Center and by phone. Legal
services provided are in the area of consumer complaints,
housing, elder abuse, and simple wills.
Funding Request: $10,600
Housing Commission
Funding Recommendation: To Follow
Application 3c.
Name of Organization: WVCS
Name of Program: Community Access to Resource and Education (CARE)
Annual Goal: Serve a total of 100 unduplicated households by providing
case management and support services
Program Description: The CARE program incorporates both case management and
wrap around services to help at-risk and vulnerable
household’s mange crisis and provide stabilization to help
them move towards self-sufficiency. The target population
of the CARE program includes low-income seniors, families
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with children, at-risk youth and adults. The CARE program
includes case management, access to food pantry and
emergency financial assistance.
Funding Request: $35,000
Housing Commission
Funding Recommendation: To Follow
Below Market-Rate (BMR) Affordable Housing Fund (AHF) Capital Housing Projects:
Application 4a.
Name of Organization: WVCS
Name of Project: Greenwood Court Renovation Project
Annual Goal: Complete renovation of four housing units
Project Description: Complete renovation of affordable housing complex with
various repairs and renovations. The renovation work will
include but not be limited to replacing the heating in units 1
and 2, convert all units to centralized heating, landscaping,
repair and restore laundry room, and repair trash enclosure.
Funding
Request: $80,000
Housing Commission
Funding Recommendation: To Follow
Applicant 4b.
Name of Organization: WVCS
Name of Project: Vista Village Renovation Project
Annual Goal: Renovate six housing units
Project Description: Renovate affordable housing complex with various repairs
and renovations. The renovation work will include but not
be limited to laminate flooring, painting, new kitchen
counter tops, cabinets, and replacing old carpet.
Funding
Request: $160,000
Housing Commission
Funding Recommendation: To Follow
BMR AHF Public Services:
Application 5a.
Name of Organization: Eden Council for Hope and Opportunity (ECHO)
Name of Program: Fair Housing Services
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Annual Goal: Perform a total of 15 unduplicated fair housing investigative
cases and audits of suspected discrimination.
Program Description: Provide fair housing assistance throughout Cupertino,
including conducting presentations, counseling housing
providers, and investigating allegations of discrimination.
Funding Request: $10,000
Housing Commission
Funding Recommendation: To Follow
Application 5b.
Name of Organization: Project Sentinel
Name of Program: Fair Housing and Tenant-Landlord Counseling and Dispute
Resolution Services
Annual Goal: Intake 100 information and referral calls, open 35 fair
housing and tenant-landlord mediation cases.
Program Description: Provides fair housing services to address illegal housing
discrimination. Provides information and dispute resolution
services to tenants, mobile home owners, and landlords.
Answers questions and helps to resolve disputes such as
deposits, repairs, rent increases and nonpayment of rent.
Provides free counseling services.
Funding Request: $43,000
Housing Commission
Funding Recommendation: To Follow
General Fund Human Service Grants (HSG):
Application 6a.
Name of Organization: Catholic Charities of Santa Clara County
Name of Program: Long-Term Care Ombudsman
Annual Goal: Provide advocacy by contacting up to 513 unduplicated
residents, 58 unannounced visits to five Cupertino long-term
care facilities, and investigate and resolve up to nineteen
complaints.
Program Description: Provide advocacy for Cupertino residents in long-term care
facilities to ensure they have a voice in their own care and
treatment. The program will receive, investigate and resolve
any complaints associated with the care of the long-term
care facility residents.
Funding Request: $8,000
Housing Commission
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Funding Recommendation: To Follow
Application 6b.
Name of Organization: Maitri
Name of Program: MTH – Direct Client Services
Annual Goal: Maitri will provide transitional housing to seventeen
unduplicated households.
Program Description: Provides transitional housing and related supportive
services to low-income victims of domestic violence who are
at high risk of becoming homeless and/or suffering further
abuse to themselves and their children.
Funding Request: $25,000
Housing Commission
Funding Recommendation: To Follow
Application 6c.
Name of Organization: Senior Adults Legal Assistance (SALA)
Name of Program: Legal Assistance to Cupertino Elders
Annual Goal: Serve 40 Cupertino seniors
Program Description: Provides free legal assistance to low-income seniors (60 or
older) at the Cupertino Senior Center and by phone. Legal
services provided are in the area of consumer complaints,
housing, elder abuse, and simple wills.
Funding Request: $10,600
Housing Commission
Funding Recommendation: To Follow
Application 6c.
Name of Organization: WVCS
Name of Program: Haven to Home
Annual Goal: Serve 50 homeless individuals/families
Program Description: Help currently un-housed Cupertino individuals/families
secure permanent housing, maintain employment, and
enhance income opportunities and financial stability.
Funding Request: $40,000
Housing Commission
Funding Recommendation: To Follow