02.01.18_Full_AgendaCITY OF CUPERTINO
AGENDA
PARKS AND RECREATION COMMISSION
7:00 PM
10350 Torre Avenue, Community Hall
Thursday, February 1, 2018
AMENDED. This meeting will be televised.
Amended on 01/29/18 at 11:25am to add "2. Chair/Vice-chair Selection" to
Ceremonial Matters and Presentations. Renumber agenda items to accomodate
new item.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Approval of Minutes of Regular Meeting on January 4, 2018
Draft Minutes
CEREMONIAL MATTERS AND PRESENTATIONS
2.Subject: Chair/Vice-chair Selection
3.Subject: San Francisco Shakespeare Presentation
4.Subject: Jollyman Park - Off Leash Hours Presentation
5.Subject: Afterschool Enrichment Presentation
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission
on any matter not on the agenda. Speakers are limited to three (3) minutes. In most
cases, State law will prohibit the commission from making any decisions with respect to
a matter not listed on the agenda
Page 1
February 1, 2018Parks and Recreation Commission AGENDA
WRITTEN COMMUNICATIONS
OLD BUSINESS
6.Subject: 2017-2018 Work Plan
Work Plan
NEW BUSINESS
7.Subject: Cricket Feasibility Study
Staff Report
A - International Cricket Ground - Feasibility Study
STAFF AND COMMISSION REPORTS
8.Subject: Director's Report
ADJOURNMENT
Page 2
February 1, 2018Parks and Recreation Commission AGENDA
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning
to attend the next meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, 48
hours in advance of the meeting to arrange for assistance. Upon request, in advance,
by a person with a disability, meeting agendas and writings distributed for the meeting
that are public records will be made available in the appropriate alternative format.
Also upon request, in advance, an assistive listening device can be made available for
use during the meeting.
Any writings or documents provided to a majority of the members after publication of
the agenda will be made available for public inspection. Please contact the City
Clerk’s Office in City Hall located at 10300 Torre Avenue during normal business
hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal
Code 2.08.100 written communications sent to the Cupertino City Council,
Commissioners or City staff concerning a matter on the agenda are included as
supplemental material to the agendized item. These written communications are
accessible to the public through the City’s website and kept in packet archives. You are
hereby admonished not to include any personal or private information in written
communications to the City that you do not wish to make public; doing so shall
constitute a waiver of any privacy rights you may have on the information provided to
the City.
Members of the public are entitled to address the members concerning any item that is
described in the notice or agenda for this meeting, before or during consideration of
that item. If you wish to address the members on any other item not on the agenda, you
may do so during the public comment.
Page 3
CITY OF CUPERTINO
PARKS AND RECREATION COMMISSION
Community Hall
10350 Torre Ave, Cupertino, CA
Thursday, January 4, 2018
7:00 PM
MEETING
DRAFT MINUTES
CALL TO ORDER
Chair Davis called the meeting to order at 7:00 in the Community Hall, at 10350 Torre
Ave, Cupertino, CA.
PLEDGE OF ALLEGIANCE
ROLL CALL
Commissioners present: Helene Davis, Meenakshi Biyani, Carol Stanek, Judy Wilson,
Neesha Tambe (arrived at 8:08pm)
Commissioners absent: None
Staff present: Jeff Milkes, Kevin Khuu, Gail Seeds, Molly James
APPROVAL OF MINUTES
1. Regular Meeting of December 7, 2017 – Commissioner Stanek motioned to
approve the minutes of December 7, 2017. Commissioner Wilson seconded.
Approved with 4 Yes and 1 absent.
CEREMONIAL MATTERS AND PRESENTATIONS
2. Blackberry Farm Presentation
Molly James, Recreation Coordinator of Blackberry Farm, presented to the
Commission an overview of the 2017 Blackberry Farm Season. Reviewed the
special events that occurred, such as the Pooch Plunge and Jr. Lifeguarding
program, and highlighted future events for 2018.
3. Property Acquisition at 10301 Byrne Avenue
Gail Seeds, Park Improvement Manager of Cupertino, updated the Commission
on the acquisition and briefed them on the history of the entrance to Blackberry
Farm.
Dave McLeroy, Cupertino resident and neighbor of the property, expressed
concern about the City’s plans for the property. Was against the idea of a bus
drop off location, but supported widening the road and adding a walkway to the
entrance of Blackberry Farm.
Blanche Scarbrough, Cupertino resident and neighbor of the property, didn’t
support a bus drop off idea for the property.
Sigurd Wehrner, Cupertino resident and neighbor of the property, also opposed
having a bus stop station at the property. Asked for the neighbors to get
advanced notification for any future discussion or meetings.
The property will be noted in both the Citywide Master Plan and Stevens Creek
Corridor Master Plan. Commissioner Stanek emphasized that the potential BBF
entrance improvement idea also includes bike access as well.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
Sameer Raheja, from the Jollyman Dog Group, requested the Commission to add
in a future agenda to discuss off leash dog use at Jollyman park, with the goal of
having a trial period. Cited City of Mountain View, San Carlos, Redwood City,
and Menlo Park as examples.
Tony Alexander, from the Jollyman Dog Group and a Cupertino resident, also
recommended having an off leash policy at the parks and cited Mountain View
and Portland as cities that have it offered.
Deepa Majenrekar, from the Jollyman Dog Group, supported having off leash dog
use at the local parks and read a comment by Mary Roth, a Cupertino resident,
who’s in favor of having the policy.
Raj Avasawala, from the Jollyman Dog Group, also supported the off leash dog
use at Jollyman park. Cited that the current Mary Avenue dog park is too small
for large dogs, has poor ground coverage, and not enough seating for dog owners
or restrooms.
John Shelchuk, from the Jollyman Dog Group, voiced that there isn’t equal access
for dog owners at the local parks, having off leash dog use will build community
relations, and the dog owners would be stewards of the park.
Michael O’mara, from American Legion Post 642, asked for permission to put up
a banner at Memorial Park, during the annual Veteran’s Day event, to promote the
Wreaths Across America event on December 16th. Another member, Dennis
Whittaker, had submitted a request to the Recreation department, but was denied.
Director Jeff Milkes asked for an email so he can follow up on the request.
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
4. Citywide Parks and Recreation System Master Plan Update
Gail Seeds, Park Improvement Manager of Cupertino, updated the Commission
on the Citywide Parks and Recreation System Master Plan. Presented data
requests and numbers that were requested from the previous meetings.
Mentioned Public Works Department will present the cricket feasibility study
results with the Commission on February 1. Also in February, will have a study
for the Commission and City Council to get feedback on potential major projects.
Discussion followed. Regarding afterschool enrichment, will ask Assistant
Director Christine Hanel to come back to the Commission next month to answer
questions. Commissioner Biyani recommended to expand the program to middle
schools. Commissioner Wilson suggested that staff work with the YMCA and
schools to ensure that programs aren’t being duplicated or competing with each
other.
The Commission asked questions about the advisory group and its overall
diversity. Discussion followed. Commissioner Stanek suggested having targeted
sessions to cover age or ethnic groups that are not covered. Director Milkes
confirmed that for the formation of the group, it was requirement that members
were self selected by the various participating organizations.
5. 2017-2018 Commission Work Plan
The Commission reviewed the work plan. Asked to have Christine Hanel to come
to the next meeting to discuss the afterschool enrichment program and also the off
leash dog use to a future agenda.
NEW BUSINESS
None
STAFF AND COMMISSION REPORTS
6. Director’s Report
Jeff Milkes reported to the Commission on the following:
- Cupertino has achieved its Age Friendly designation.
- Walked the corridor and authorized 7 benches to be repositioned.
- 30 to 40 people attended the Movie in the Park at Creekside Park.
Commissioner Stanek attended the December Mayor’s Meeting and reported
that the Library Commission had seen growth and circulation in their ebooks
and online resources. Are doing an awareness campaign that online courses are
available at Lynda.com. Biggest concern is that programming space is limited.
From the Planning Commission, wanted to work with Recreation over park side
trails and the parcel next to Linda Vista, wanted to have more community
meetings regarding Valco, and also to rename themselves to the Planning and
Transportation Commission. Bicyle and Pedestrian Commission had just
completed the Pedestrian Master Plan and wanted to consolidate that plan with
the Bicycle Master Plan. Wants to add pathfinder signs for City Hall and other
landmarks throughout Cupertino. For the Public Safety Commission, is
transitioning to another alert system, burglaries are down, and trying to increase
attendance for their public safety programs. Sustainability Commission is
focusing on education and changed the 3 Rs to 5 Rs, now to include Refuse,
Reduce, Reuse, Recycle, and Rot. Mayor Paul will host the State of the City on
January 31st, with 2 addresses, one in the afternoon about volunteerism and an
evening address regarding community issues. Asked the Commissioners if they
attend, to bring forth what the Commission wants from the Mayor and Council.
Vice Chair Tambe traveled to Europe and Los Angels recently and heard good
news about the Tree Lighting Ceremony. Commissioner Biyani reported that on
January 22nd, there will be a Regnart Creek Trail Community Meeting. Will send
out a flyer.
ADJOURNMENT – Chair Davis adjourned the meeting at 8:32 p.m.
Respectfully submitted,
Kevin Khuu, Administrative Assistant
Recreation and Community Services Department
Minutes approved at the___ regular meeting
\\CUPE-FS-1\City_Shares\Parks and Recreation Admin\P&R Commission\2018\Work Plan\P & R FY17-18 Commission Workplan_1.18.18.doc
DEPARTMENT OF RECREATION & COMMUNITY SERVICES
QUINLAN COMMUNITY CENTER
10185 N. STELLING ROAD • CUPERTINO, CA 95014-5732
TELEPHONE: (408) 777-3135 • FAX: (408) 777-3137
PARKS AND RECREATION COMMISSION WORK PLAN
FISCAL YEAR 2017/18
Updated 1/18/18
August 3, 2017
Citywide Parks and Recreation System Master Plan *
August 23, 2017
Discuss Commission’s Work Plan for FY 2017/2018
September 7, 2017
Godbe Survey Results
McClellan Ranch Parking Lot Improvement
Citywide Parks and Recreation System Master Plan - Vision and Goals,
Prioritization Criteria, and Preliminary Opportunities Analysis
September 19, 2017 – Work Plan presentation to City Council
October 2017 - Cancelled
November 2, 2017
Age Friendly City Initiative Presentation
2016/2017 Budget Presentation
Community Gardens Presentation
CIP Priorities
November 2017 Special Meeting – November 9, 2017
Citywide Parks and Recreation System Master Plan – Update and Draft
Recreation Program Overview
December 7, 2017
Citywide Pedestrian Plan Presentation
McClellan Ranch Parking Lot Improvement Update
Accreditation Update – Governance, Mission, and Vision
\\CUPE-FS-1\City_Shares\Parks and Recreation Admin\P&R Commission\2018\Work Plan\P & R FY17-18 Commission Workplan_1.18.18.doc
Citywide Parks and Recreation System Master Plan Update
January 4, 2018
Blackberry Farm Presentation
Property Acquisition at 10301 Byrne Avenue
Citywide Parks and Recreation System Master Plan Update
February 1, 2018
San Francisco Shakespeare Presentation
Jollyman Park – Off Leash Hours Presentation
Afterschool Enrichment Presentation
Cricket Feasibility Study
February 2018 Special Joint Meeting – TBD
Citywide Parks and Recreation System Master Plan *
March 1, 2018
2018 Summer Events & Festivals Presentation
Neighborhood Special Events Presentation
Case Management Presentation
Teen Programs Update
Senior Center Repairs Presentation
Recreation & Community Services Budget Requests
2018 Events Concept Plan
April 5, 2018
New Enterprise Software Presentation
CIP Presentation
Accreditation Update – Public Info Policy and Involvement
All-inclusive Playground
Citywide Parks and Recreation System Master Plan *
May 5, 2018
New Enterprise Software Implementation
Sports Center Upgrades Presentation
Equity Plan
All-inclusive Playground
International Cricket Pitch Feasibility Study
\\CUPE-FS-1\City_Shares\Parks and Recreation Admin\P&R Commission\2018\Work Plan\P & R FY17-18 Commission Workplan_1.18.18.doc
June 7, 2018
Comprehensive Revenue Policy
Work Plan 2018/2019
Citywide Parks and Recreation System Master Plan *
July 5, 2018
No meeting
August 2, 2018
Citywide Parks and Recreation System Master Plan *
Special Meetings to Be Scheduled:
Splash Pad Field Trip
Items to schedule:
o Connected or Smart City
o Join Meeting with Bike and Ped Commission – Improved Transportation
o Age Friendly Communities Designation
o Partnerships with CUSD/Sedgwick Property
o Bee Apiary/Bee Guild Update
o Emergency Services Update
o Recreation Staff Goals Presentation
o One or Two Year Recreation Work Plan
o Lawrence-Mitty Project Update
o 2017 Aquatics Programs and Activities Presentation
RECREATION AND COMMUNITY SERVICES DEPARTMENT
QUINLAN COMMUNITY CENTER
10 10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732
TELEPHONE: (408) 777-3120 • WWW.CUPERTINO.ORG
PARKS AND RECREATION COMMISSION STAFF REPORT
Meeting: February 1, 2018
Subject
International Cricket Ground – Feasibility Study
Recommended Action
Receive the feasibility study prepared by Callander Associates, Landscape Architects.
Description
The purpose of this study are as follows:
1. Identify the required playing area, supporting facilities, spectator seating and
accessibility to support an International Cricket facility
2. Identify from the City’s inventory of parks and schools the most suitable site(s),
if any, and
3. Identify existing uses that would be displaced at the potential site(s) if an
International Cricket Ground were to be built
Discussion
While the sport of cricket has been increasing in popularity in the U.S. and in the San
Francisco Bay Area, there is currently no dedicated field for play in Cupertino to meet
the requirements for adult international play. Library Field is only able to meet the
needs of youth players. A feasibility study to evaluate possible locations for an
international scale field provides base information for a potential future improvement
project.
Sustainability Impact
This feasibility study does not have any sustainability impact.
Fiscal Impact
Funds for this feasibility study are allocated in the FY18 Capital Improvement Program.
_____________________________________
Prepared by: Alex Acenas, Public Works Project Manager
Reviewed by: Jeff Milkes, Director of Recreation and Community Services
Approved for Submission by: Jeff Milkes, Director of Recreation and Community
Services
Attachments: A – International Cricket Ground – Feasibility Study
Presented to City of Cupertino Recreation & Community Services November 6, 2017
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WILSON PARK DISPLACED USES PROS CONS• BASEBALL FIELDS • RESTROOM/CONCESSION • PARK CIRCULATION • PLAY AREAS • FULL SIZE FIELD POSSIBLE • LESS THAN IDEAL FIELD ORIENTATION • TRAFFIC VOLUME IN NEIGHBORHOOD • RESIDENTIAL NEIGHBORHOOD • LOSS OF PARK AMENITIES CRICKET FIELD SPECTATOR SEATING AMENITIES PARKING
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