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02.01.18_Full_AgendaCITY OF CUPERTINO AGENDA PARKS AND RECREATION COMMISSION 7:00 PM 10350 Torre Avenue, Community Hall Thursday, February 1, 2018 AMENDED. This meeting will be televised. Amended on 01/29/18 at 11:25am to add "2. Chair/Vice-chair Selection" to Ceremonial Matters and Presentations. Renumber agenda items to accomodate new item. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES 1.Subject: Approval of Minutes of Regular Meeting on January 4, 2018 Draft Minutes CEREMONIAL MATTERS AND PRESENTATIONS 2.Subject: Chair/Vice-chair Selection 3.Subject: San Francisco Shakespeare Presentation 4.Subject: Jollyman Park - Off Leash Hours Presentation 5.Subject: Afterschool Enrichment Presentation POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda Page 1 February 1, 2018Parks and Recreation Commission AGENDA WRITTEN COMMUNICATIONS OLD BUSINESS 6.Subject: 2017-2018 Work Plan Work Plan NEW BUSINESS 7.Subject: Cricket Feasibility Study Staff Report A - International Cricket Ground - Feasibility Study STAFF AND COMMISSION REPORTS 8.Subject: Director's Report ADJOURNMENT Page 2 February 1, 2018Parks and Recreation Commission AGENDA In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the next meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Also upon request, in advance, an assistive listening device can be made available for use during the meeting. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at 10300 Torre Avenue during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City’s website and kept in packet archives. You are hereby admonished not to include any personal or private information in written communications to the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the City. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 3 CITY OF CUPERTINO PARKS AND RECREATION COMMISSION Community Hall 10350 Torre Ave, Cupertino, CA Thursday, January 4, 2018 7:00 PM MEETING DRAFT MINUTES CALL TO ORDER Chair Davis called the meeting to order at 7:00 in the Community Hall, at 10350 Torre Ave, Cupertino, CA. PLEDGE OF ALLEGIANCE ROLL CALL Commissioners present: Helene Davis, Meenakshi Biyani, Carol Stanek, Judy Wilson, Neesha Tambe (arrived at 8:08pm) Commissioners absent: None Staff present: Jeff Milkes, Kevin Khuu, Gail Seeds, Molly James APPROVAL OF MINUTES 1. Regular Meeting of December 7, 2017 – Commissioner Stanek motioned to approve the minutes of December 7, 2017. Commissioner Wilson seconded. Approved with 4 Yes and 1 absent. CEREMONIAL MATTERS AND PRESENTATIONS 2. Blackberry Farm Presentation Molly James, Recreation Coordinator of Blackberry Farm, presented to the Commission an overview of the 2017 Blackberry Farm Season. Reviewed the special events that occurred, such as the Pooch Plunge and Jr. Lifeguarding program, and highlighted future events for 2018. 3. Property Acquisition at 10301 Byrne Avenue Gail Seeds, Park Improvement Manager of Cupertino, updated the Commission on the acquisition and briefed them on the history of the entrance to Blackberry Farm. Dave McLeroy, Cupertino resident and neighbor of the property, expressed concern about the City’s plans for the property. Was against the idea of a bus drop off location, but supported widening the road and adding a walkway to the entrance of Blackberry Farm. Blanche Scarbrough, Cupertino resident and neighbor of the property, didn’t support a bus drop off idea for the property. Sigurd Wehrner, Cupertino resident and neighbor of the property, also opposed having a bus stop station at the property. Asked for the neighbors to get advanced notification for any future discussion or meetings. The property will be noted in both the Citywide Master Plan and Stevens Creek Corridor Master Plan. Commissioner Stanek emphasized that the potential BBF entrance improvement idea also includes bike access as well. POSTPONEMENTS None ORAL COMMUNICATIONS Sameer Raheja, from the Jollyman Dog Group, requested the Commission to add in a future agenda to discuss off leash dog use at Jollyman park, with the goal of having a trial period. Cited City of Mountain View, San Carlos, Redwood City, and Menlo Park as examples. Tony Alexander, from the Jollyman Dog Group and a Cupertino resident, also recommended having an off leash policy at the parks and cited Mountain View and Portland as cities that have it offered. Deepa Majenrekar, from the Jollyman Dog Group, supported having off leash dog use at the local parks and read a comment by Mary Roth, a Cupertino resident, who’s in favor of having the policy. Raj Avasawala, from the Jollyman Dog Group, also supported the off leash dog use at Jollyman park. Cited that the current Mary Avenue dog park is too small for large dogs, has poor ground coverage, and not enough seating for dog owners or restrooms. John Shelchuk, from the Jollyman Dog Group, voiced that there isn’t equal access for dog owners at the local parks, having off leash dog use will build community relations, and the dog owners would be stewards of the park. Michael O’mara, from American Legion Post 642, asked for permission to put up a banner at Memorial Park, during the annual Veteran’s Day event, to promote the Wreaths Across America event on December 16th. Another member, Dennis Whittaker, had submitted a request to the Recreation department, but was denied. Director Jeff Milkes asked for an email so he can follow up on the request. WRITTEN COMMUNICATIONS None OLD BUSINESS 4. Citywide Parks and Recreation System Master Plan Update Gail Seeds, Park Improvement Manager of Cupertino, updated the Commission on the Citywide Parks and Recreation System Master Plan. Presented data requests and numbers that were requested from the previous meetings. Mentioned Public Works Department will present the cricket feasibility study results with the Commission on February 1. Also in February, will have a study for the Commission and City Council to get feedback on potential major projects. Discussion followed. Regarding afterschool enrichment, will ask Assistant Director Christine Hanel to come back to the Commission next month to answer questions. Commissioner Biyani recommended to expand the program to middle schools. Commissioner Wilson suggested that staff work with the YMCA and schools to ensure that programs aren’t being duplicated or competing with each other. The Commission asked questions about the advisory group and its overall diversity. Discussion followed. Commissioner Stanek suggested having targeted sessions to cover age or ethnic groups that are not covered. Director Milkes confirmed that for the formation of the group, it was requirement that members were self selected by the various participating organizations. 5. 2017-2018 Commission Work Plan The Commission reviewed the work plan. Asked to have Christine Hanel to come to the next meeting to discuss the afterschool enrichment program and also the off leash dog use to a future agenda. NEW BUSINESS None STAFF AND COMMISSION REPORTS 6. Director’s Report Jeff Milkes reported to the Commission on the following: - Cupertino has achieved its Age Friendly designation. - Walked the corridor and authorized 7 benches to be repositioned. - 30 to 40 people attended the Movie in the Park at Creekside Park. Commissioner Stanek attended the December Mayor’s Meeting and reported that the Library Commission had seen growth and circulation in their ebooks and online resources. Are doing an awareness campaign that online courses are available at Lynda.com. Biggest concern is that programming space is limited. From the Planning Commission, wanted to work with Recreation over park side trails and the parcel next to Linda Vista, wanted to have more community meetings regarding Valco, and also to rename themselves to the Planning and Transportation Commission. Bicyle and Pedestrian Commission had just completed the Pedestrian Master Plan and wanted to consolidate that plan with the Bicycle Master Plan. Wants to add pathfinder signs for City Hall and other landmarks throughout Cupertino. For the Public Safety Commission, is transitioning to another alert system, burglaries are down, and trying to increase attendance for their public safety programs. Sustainability Commission is focusing on education and changed the 3 Rs to 5 Rs, now to include Refuse, Reduce, Reuse, Recycle, and Rot. Mayor Paul will host the State of the City on January 31st, with 2 addresses, one in the afternoon about volunteerism and an evening address regarding community issues. Asked the Commissioners if they attend, to bring forth what the Commission wants from the Mayor and Council. Vice Chair Tambe traveled to Europe and Los Angels recently and heard good news about the Tree Lighting Ceremony. Commissioner Biyani reported that on January 22nd, there will be a Regnart Creek Trail Community Meeting. Will send out a flyer. ADJOURNMENT – Chair Davis adjourned the meeting at 8:32 p.m. Respectfully submitted, Kevin Khuu, Administrative Assistant Recreation and Community Services Department Minutes approved at the___ regular meeting \\CUPE-FS-1\City_Shares\Parks and Recreation Admin\P&R Commission\2018\Work Plan\P & R FY17-18 Commission Workplan_1.18.18.doc DEPARTMENT OF RECREATION & COMMUNITY SERVICES QUINLAN COMMUNITY CENTER 10185 N. STELLING ROAD • CUPERTINO, CA 95014-5732 TELEPHONE: (408) 777-3135 • FAX: (408) 777-3137 PARKS AND RECREATION COMMISSION WORK PLAN FISCAL YEAR 2017/18 Updated 1/18/18 August 3, 2017  Citywide Parks and Recreation System Master Plan * August 23, 2017  Discuss Commission’s Work Plan for FY 2017/2018 September 7, 2017  Godbe Survey Results  McClellan Ranch Parking Lot Improvement  Citywide Parks and Recreation System Master Plan - Vision and Goals, Prioritization Criteria, and Preliminary Opportunities Analysis September 19, 2017 – Work Plan presentation to City Council October 2017 - Cancelled November 2, 2017  Age Friendly City Initiative Presentation  2016/2017 Budget Presentation  Community Gardens Presentation  CIP Priorities November 2017 Special Meeting – November 9, 2017  Citywide Parks and Recreation System Master Plan – Update and Draft Recreation Program Overview December 7, 2017  Citywide Pedestrian Plan Presentation  McClellan Ranch Parking Lot Improvement Update  Accreditation Update – Governance, Mission, and Vision \\CUPE-FS-1\City_Shares\Parks and Recreation Admin\P&R Commission\2018\Work Plan\P & R FY17-18 Commission Workplan_1.18.18.doc  Citywide Parks and Recreation System Master Plan Update January 4, 2018  Blackberry Farm Presentation  Property Acquisition at 10301 Byrne Avenue  Citywide Parks and Recreation System Master Plan Update February 1, 2018  San Francisco Shakespeare Presentation  Jollyman Park – Off Leash Hours Presentation  Afterschool Enrichment Presentation  Cricket Feasibility Study February 2018 Special Joint Meeting – TBD  Citywide Parks and Recreation System Master Plan * March 1, 2018  2018 Summer Events & Festivals Presentation  Neighborhood Special Events Presentation  Case Management Presentation  Teen Programs Update  Senior Center Repairs Presentation  Recreation & Community Services Budget Requests  2018 Events Concept Plan April 5, 2018  New Enterprise Software Presentation  CIP Presentation  Accreditation Update – Public Info Policy and Involvement  All-inclusive Playground  Citywide Parks and Recreation System Master Plan * May 5, 2018  New Enterprise Software Implementation  Sports Center Upgrades Presentation  Equity Plan  All-inclusive Playground  International Cricket Pitch Feasibility Study \\CUPE-FS-1\City_Shares\Parks and Recreation Admin\P&R Commission\2018\Work Plan\P & R FY17-18 Commission Workplan_1.18.18.doc June 7, 2018  Comprehensive Revenue Policy  Work Plan 2018/2019  Citywide Parks and Recreation System Master Plan * July 5, 2018  No meeting August 2, 2018  Citywide Parks and Recreation System Master Plan * Special Meetings to Be Scheduled:  Splash Pad Field Trip Items to schedule: o Connected or Smart City o Join Meeting with Bike and Ped Commission – Improved Transportation o Age Friendly Communities Designation o Partnerships with CUSD/Sedgwick Property o Bee Apiary/Bee Guild Update o Emergency Services Update o Recreation Staff Goals Presentation o One or Two Year Recreation Work Plan o Lawrence-Mitty Project Update o 2017 Aquatics Programs and Activities Presentation RECREATION AND COMMUNITY SERVICES DEPARTMENT QUINLAN COMMUNITY CENTER 10 10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732 TELEPHONE: (408) 777-3120 • WWW.CUPERTINO.ORG PARKS AND RECREATION COMMISSION STAFF REPORT Meeting: February 1, 2018 Subject International Cricket Ground – Feasibility Study Recommended Action Receive the feasibility study prepared by Callander Associates, Landscape Architects. Description The purpose of this study are as follows: 1. Identify the required playing area, supporting facilities, spectator seating and accessibility to support an International Cricket facility 2. Identify from the City’s inventory of parks and schools the most suitable site(s), if any, and 3. Identify existing uses that would be displaced at the potential site(s) if an International Cricket Ground were to be built Discussion While the sport of cricket has been increasing in popularity in the U.S. and in the San Francisco Bay Area, there is currently no dedicated field for play in Cupertino to meet the requirements for adult international play. Library Field is only able to meet the needs of youth players. A feasibility study to evaluate possible locations for an international scale field provides base information for a potential future improvement project. Sustainability Impact This feasibility study does not have any sustainability impact. Fiscal Impact Funds for this feasibility study are allocated in the FY18 Capital Improvement Program. _____________________________________ Prepared by: Alex Acenas, Public Works Project Manager Reviewed by: Jeff Milkes, Director of Recreation and Community Services Approved for Submission by: Jeff Milkes, Director of Recreation and Community Services Attachments: A – International Cricket Ground – Feasibility Study Presented to City of Cupertino Recreation & Community Services November 6, 2017 St e e r i n g G r o u p M e e t i n g CR I C K E T F E A S I B I L I T Y S T U D Y ,Q W H U Q D W L R Q D O  & U L F N H W  * U R X Q G    ) H D V L E L O L W \  6 W X G \ December 20, 2017 Pr o j e c t P u r p o s e • Id e n t i f y r e q u i r e d p l a y i n g a r e a , s u p p o r t i n g fa c i l i t i e s , s p e c t a t o r s e a t i n g a n d a c c e s s i b i l i t y to s u p p o r t I n t e r n a t i o n a l C r i c k e t f a c i l i t y • Id e n t i f y f r o m C i t y ’ s i n v e n t o r y o f p a r k s a n d sc h o o l s t h e m o s t s u i t a b l e s i t e ( s ) , i f a n y • Id e n t i f y e x i s t i n g u s e s t h a t w o u l d b e di s p l a c e d Me l b o u r n e C r i c k e t G r o u n d Me l b o u r n e , V i c t o r i a , A u s t r a l i a Th e O v a l Ke n n i n g t o n , L o n d o n , U n i t e d K i n g d o m Ed e n G a r d e n s Ko l k a t a , W e s t B e n g a l , I n d i a Ce n t r a l B r o w a r d R e g i o n a l P a r k Lauderhill, Florida Fr e m o n t C r i c k e t / S o c c e r F i e l d s Fremont, CA November 6, 2017 17065_SizingStudy_large.indd CI T Y O F C U P E R T I N O CR I C K E T F E A S I B I L I T Y S T U D Y 3 9 0 ’ 42 0 ’ 54 0 ’ 4 5 0 ’ CREEKSIDE PARK DISPLACED USES PROS CONS• PARKING AND CIRCULATION • NORTH-SOUTH FIELD ORIENTATION • FULL SIZE FIELD DOES NOT FIT • RESIDENTIAL NEIGHBORHOOD • PARKING REDUCTION • 1.0 MILE FROM FREEWAY (HWY 280)December 20, 2017 November 6, 2017 17065_SizingStudy_large.indd CI T Y O F C U P E R T I N O CR I C K E T F E A S I B I L I T Y S T U D Y 3 9 0 ’ 42 0 ’ 54 0 ’ 4 5 0 ’ JOLLYMAN PARK DISPLACED USES PROS CONS• PLAY AREAS • PARKING & CIRCULATION • BASKETBALL • FULL SIZE FIELD POSSIBLE • RESIDENTIAL NEIGHBORHOOD • PARKING REDUCTION • LOSS OF PARK AMENITIES • EAST-WEST ORIENTATION • 1.2 MILES FROM FREEWAY (HWY 85)• DISRUPTS PARK CIRCULATION December 20, 2017 November 6, 2017 17065_SizingStudy_large.indd CI T Y O F C U P E R T I N O CR I C K E T F E A S I B I L I T Y S T U D Y 3 9 0 ’ 42 0 ’ 54 0 ’ 4 5 0 ’ WILSON PARK DISPLACED USES PROS CONS• BASEBALL FIELDS • RESTROOM/CONCESSION • PARK CIRCULATION • FULL SIZE FIELD POSSIBLE • SOME SEPARATION FROM RESIDENTIAL • EAST-WEST ORIENTATION • LOSS OF BASEBALL AND SUPPORTING INFRASTRUCTURE • DISRUPTS PARK CIRCULATION • 1.0 MILE FROM FREEWAY (HWY 280)December 20, 2017 December 20, 2017 17065_SizingStudy_large.indd CI T Y O F C U P E R T I N O CR I C K E T F E A S I B I L I T Y S T U D Y 3 9 0 ’ 420’ 540’ 4 5 0 ’ PA R K I N G L O T ±4 5 0 s p a c e s PL A Y I N G A R E A SE A T I N G ±1 , 8 0 0 s e a t s AM E N I T I E S CREEKSIDE PARK DISPLACED USES PROS CONS• PARKING AND CIRCULATION • PLAYGROUND • BASKETBALL COURT • SOCCER FIELD Calab a z a s Creek S. C . V . W . D . Ea s e m e n t Fi r s t Ba p t i s t Ch u r c h Mi l l e r A v e n u e Bu s S t o p • FULL SIZE FIELD POSSIBLE • EDGE BARRIER • RESIDENTIAL NEIGHBORHOOD • NARROW ACCESS DRIVE • LOSS OF PARK AMENITIES • LESS THAN IDEAL FIELD ORIENTATION CRICKET FIELD SPECTATOR SEATING AMENITIES PARKING 0 2 5 ’ 5 0 ’ 1 0 0 ’ December 20, 2017 December 20, 2017 17065_SizingStudy_large.indd CI T Y O F C U P E R T I N O CR I C K E T F E A S I B I L I T Y S T U D Y 3 9 0 ’ 4 5 0 ’ PA R K I N G LO T ±3 5 0 s p a c e s PL A Y I N G A R E A SE A T I N G ±1 , 2 0 0 s e a t s 420 ’ 540 ’ AM E N I T I E S JOLLYMAN PARK DISPLACED USES PROS CONS• PLAY AREAS • PARKING & CIRCULATION • BASKETBALL • FULL SIZE FIELD POSSIBLE • RESIDENTIAL NEIGHBORHOOD • LOSS OF PARK AMENITIES • LESS THAN IDEAL FIELD ORIENTATION • LOSS OF MATURE TREES CRICKET FIELD SPECTATOR SEATING AMENITIES PARKING S o u t h S t e l l i n g R o a d Tusc a n y P l a c e Go o d S h e p h e r d Ch r i s t i a n C o m m u n i t y Ex i s t i n g F i e l d to R e m a i n St a t e P r o p e r t y 0 2 5 ’ 5 0 ’ 1 0 0 ’ December 20, 2017 17065_SizingStudy_large.indd CI T Y O F C U P E R T I N O CR I C K E T F E A S I B I L I T Y S T U D Y 3 9 0 ’ 42 0 ’ 54 0 ’ 4 5 0 ’ PA R K I N G L O T ±4 7 5 s p a c e s PL A Y I N G A R E A AM E N I T I E S SE A T I N G ±1 , 9 0 0 s e a t s WILSON PARK DISPLACED USES PROS CONS• BASEBALL FIELDS • RESTROOM/CONCESSION • PARK CIRCULATION • PLAY AREAS • FULL SIZE FIELD POSSIBLE • LESS THAN IDEAL FIELD ORIENTATION • TRAFFIC VOLUME IN NEIGHBORHOOD • RESIDENTIAL NEIGHBORHOOD • LOSS OF PARK AMENITIES CRICKET FIELD SPECTATOR SEATING AMENITIES PARKING S o u t h B l a n e y A v e n u e S P o r t a l A v e . Ha l l C t . Wi n t e r g r e e n D r . Ro d r i g u e s A v e . La M a r D r i v e Re g n a r t C r e e k 0 2 5 ’ 5 0 ’ 1 0 0 ’ December 20, 2017 17065_Matrix.indd CI T Y O F C U P E R T I N O CR I C K E T F E A S I B I L I T Y S T U D Y Fu l l S i z e F i e l d ? 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