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LIB 09-02-2015City of Cupertino Library Commission Regular Meeting September 2 2015 MEETING MINUTES 1. CALL TO ORDER At 7:04 pm Commissioner Kumarappan called the meeting to order at Cupertino City Hall, 10300 Torre Avenue, in Conference Room C Cupertino. 2. ROLL CALL Commissioners: Jerry Liu, Annie Ho, Gopal Kumarappan, Ann Stevenson City/County Library Staff: Gayathri Kanth, Chris Brown, Nidhi Mathur Absent: Rose Grymes, Guest: Gilbert Wong 3. APPROVAL OF MINUTES Commissioner Liu moved to approve the minutes of the regular meeting of July 1, 2015. Commissioner Kumarappan seconded and the motion passed unanimously. PRESENTATION BY GILBERT WONG City Council member, Gilbert Wong thanked the Library Commission for inviting him to meeting and for the Commissioners being in attendance. He discussed the Civic Center Master Plan and went through the history of plan, broke down how different members of City Council voted. He suggested to the Library Commissioners, that they can write to the City Council as individual residents to voice their support of the library expansion. 4. WRITTEN COMMUNICATIONS A. Cupertino Community Librarian Report Cupertino Librarian Gayathri Kanth reported on the Summer Reading Challenge, 3, 500 people participated this year including children, teens and adult. Tween Lock In event was geared to middle school kids from the 12-18 years old activities include social media, games crafts, movie and the event took place after library closed at 9 pm. Teen Hack-A-Thon Award Reception groups presented their project, and Mayor Sinks was present and 78 people attended that event. The 60% of Hack-A-Thon participants were first timers, and many girls participated. During the National Night Out, 187 people visited Library’s booth. The Kids N Fun event (Happy Kids Day) was attended by 500 people. There were lots of crafts and 5K Run and staff gave out 20 library cards. The upcoming event is Zombies are coming! Coloring for adults is a good therapy to de-stress, starting September on Wednesday evenings in Story Room, drop in anytime to color. Blue Light Cinema sponsoring event with author, Scott McMayhem, his book titled “How to Make & Sell Your Film Online & Survive Hollywood”- targets independent film makers and how to make films & sustainable living- movies will be playing during event and will combine with presentation. B. County Librarian Report County Librarian reported that the library cards are free again after 3 years of charging non-district residents fees. The library welcomed 5671 non-residents to the Library district, out of that 1610 were in Cupertino which is 1,253 % increase from last year. The library was awarded State Library grant to produce citizenship project, which offers free course to help immigrants with naturalization and citizenship process and install Citizenship Education Center in county libraries. The library returned to the old online catalog on August 17. The library polled library patrons on their functionally, and to get their view on the new catalog compared to previous one and bases on their feedback, library switched back to original system. Responding in a timely fashion resulted in 77% satisfaction rating. Summer reading challenge just concluded with 8% participation increase in district with Cupertino number be 3,497. C. Friends of the Library Report None D. Cupertino Library Foundation Report- report E. Others None F. Calendar Review October Mayor Meeting – Commissioner Kumarappan November Mayor Meeting – Commissioner Liu 5. REPORTS A. Commission Report- Commissioner Ho reported on her visit to the ALA conference. She shared on a non- profit organization at Rotary Club that will be donating monthly free Chinese books to four elementary schools. They have chosen 3 schools already and Cupertino was suggested as the fourth school because they have a bilingual program. She reported on the presentation to the City Council meeting in July B. Staff Report- Library Staff Liaison, Nidhi Mathur reported that Silicon Valley Fall Festival at Memorial Park for the City’s 60th Anniversary is on September 12. Citywide Garage Sale coming is coming up on September 19-20, all the residents can register online and the registered list items for sale will be published on city website. The shoppers can plan their shopping trip by searching online list for the items they are looking to shop, they then can route the garage sale all the right locations on the map. Printed list and map will be available at Quinlan Community Center, Senior Center, Library, City Hall and Service Center. City is forming a new commission: Sustainability Commission. Anyone who wants to serve on the commission can check city website for more information. City of Cupertino sponsors the Recycling/Document Shredding event that happens quarterly at De Anza College. The next one recycling event is scheduled on October 17. Cupertino has two new programs at Cupertino Sport Center, the first on is the Kids Club, special program (fitness program) to drop your child off at Sports Center, from Monday through Friday, from 3-6 pm. The second is Parent drop off kid night where parents can drop off their child at Sports Center on Saturdays from 6-9 pm, for the cost of $10-15 C. Mayor’s Meeting- The written report was sent by Commissioner Stevenson 6. OLD BUSINESS A. 2015 Work Plan Discussion- vote is needed to adopt work plan. Commissioner Liu moved to approve the 2015 Work Plan and Commissioner Stevenson seconded the motion. All the commissioners voted yes with Rose Grymes Absent. 2015 Work Plan passed B. Poet Laureate The new Poet Laureate Amanda Williamsen was welcomed and approved by city council. Her two year term starts on January 1. She will be working with the current poet laureate from October 1 to the end of the year to transition and plan for events for next year. The next event is planned on October 7th at library story room. She will also be attending the Diwali Festival. 6. NEW BUSINESS NONE 7. AGENDA BUILDING ADJOURN MENT The meeting was adjourned at 8:45pm.