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LIB 06-03-2015City of Cupertino Library Commission Regular Meeting June 3 2015 MEETING MINUTES 1. CALL TO ORDER At 7:01 pm Commissioner Ho called the meeting to order at Cupertino City Hall, 10300 Torre Avenue, in Conference Room C Cupertino. 2. ROLL CALL Commissioners: Jerry Liu, Annie Ho, Rose Grymes, Gopal Kumarappan, Ann Stevenson City/County Library Staff: Gayathri Kanth, Nancy Howe, Chris Brown, Nidhi Mathur Absent: Guest: Savita Vaidhyanathan ORAL COMMUNICATION Commission Chair Ho welcomed the council member Savita Vaidhyanathan and introduced the commissioners to her. 3. APPROVAL OF MINUTES Commissioner Grymes moved to approve the minutes of the regular meeting of May 6, 2015. Commissioner Stevenson seconded and the motion passed unanimously. 3. PRESENTATION BY PROJECT MANAGER, PUBLIC WORKS, MS. KATY JANSEN Ms. Katy Jensen, the Capital Improvement Program Manager for Cupertino, reported the proposed Library Story Room expansion project which is part of the Civic Center Master Plan. She showed the artistic renderings of the proposed scenarios for the library expansion She stated that the library expansion is part of the bigger Civic Center Master Plan which is scheduled to go to City Council with the detail Master Plan document and other related appendices documents on July 7th, and will be available on the city website during the last week of June. She suggested the commissioners to continue to show their support for the Library Story Room expansion. 4. WRITTEN COMMUNICATIONS A. Cupertino Community Librarian Report Cupertino Librarian, Ms. Kanth, introduced the new Deputy County Librarian for SCCLD, Chris Brown. She reported on STEAM LEADS Superhero School which was offered in March, April and May was very successful and was attended by 81 kids. The plan is to have this program returning this fall, for middle school students this time with a yearlong Zombie Apocalypse. Jim Gill in His 2015 Family Room Tour was attended by over 200 children and caregivers and was part of part of the Family Reading Action Team’s Every Child Ready to Read training for families. Every Hero Has a Story: Cupertino Library Summer Challenge for Kids Summer Reading Program is underway for kids from birth to 8th grade.. A Picture-Worthy Mother’s Day Craft was also a popular event attended by over 40 kids where they assembled picture frames out of Popsicle sticks, and then showed their creativity by to decorating the frames. Library is organizing an overnight hack-a-thon event for teenagers ages 14 – 18 providing an opportunity for the next generation of programmers, hardware enthusiasts, and all-around tech lovers to join together and bring their coolest, most innovative ideas to life and win some awesome prizes in the process. Library will market this event at all avenues. One noteworthy adult program is screening of Julius Caesar and Antony & Cleopatra under Globe on Screen series at Bluelight Cinema. B. County Librarian Report County Librarian Nancy Howe reported that all county libraries including Cupertino will be closed June 3 for software migration. Library patrons will not have access to online library accounts. Systems software upgrade enhancements will include a fresh new look for SCCLD’s online library catalog, improved search functionality, and access to more book reviews. 2015 Summer Challenge Underway with the theme of Every Hero Has A Story. This year summer challenge encourages participants to complete selected tasks in a quest to explore library resources, enjoy enriching and creative experiences, and try new activities. While some tasks may be as easy as reading a book or reciting a poem, other activities inspire them to venture outside and explore surrounding areas, discovering individual strengths and interests along the way. Participants can sign up for the program either online or on paper. Complete instructions can be found at SCCLD’s Summer Challenge website at www.sccl.org/summer-reading. Beginning July 1, Library will begin issuing free library cards to non-district residents of all ages. Commissions will receive monthly reports on usage increases so that we can monitor the impact. Also, the Joint Powers Authority Library Board decided to increase the Community Room reservation fee to $25.00 for four hours of use from a $10.00 flat fee, Cupertino will not be impacted by this fee gain. The next Joint Powers Authority Library Board meeting is on June 4. Commissioner Liu noted some of the upcoming technology pilots in FY15-16 budget such as self-vending library units and mobile device labs and asked that Cupertino be considered as a pilot site for these initiatives. Commissioner Liu also asked for usage information at other SCCLD libraries as a baseline to evaluate the service load at Cupertino Library and Ms. Howe will follow up on this request. C. Friends of the Library Report None D. Cupertino Library Foundation Report Written report was submitted by Eno Schmidt E. Others None F. Calendar Review Mayor’s Meeting July 1 (Annie Ho attending) Mayor's Meeting August 5 (Jerry Liu attending) JPA Meeting June 4 ALA Forum, June 25 - 30 5. REPORTS A. Commission Report Commissioner Liu reported on a meeting he attended with County Librarian Nancy Howe, Community Librarian Gayathri Kanth, and Council Member Darcy Paul. They discussed budget for the Cupertino Library and toured the library site to consider the various options for library expansion. Commission Grymes reported on the June 3rd Mayor meeting. Commissioner Ho shared she will continue to work on the Sustainability Speakers Series. Commissioner Kumarappan shared his initiatives on education. B. Staff Report None C. Mayor’s Meeting Commissioner Chair, Ho will send the mayor’s meeting minutes for July meeting. 6. OLD BUSINESS A. 2015 Work Plan Discussion Commissioners Ho and Liu will form a subcommittee to work on a work plan draft to be reviewed by the entire commission at the next meeting. B. Poet Laureate Commissioner Stevenson passed out informational flyers about the Poet Laureate Applications and encouraged the commissioners to let people know about them. 6. NEW BUSINESS A. City Council Presentation This item was discussed and the commission agreed to discuss it further at the July commission meeting to prepare to speak at the July 7 City Council meeting. 7. AGENDA BUILDING Keep City Council Presentation and Poet Laureate under old business Keep 2015 Work Plan Discussion under old business Virtual Library Resources presentation ADJOURN MENT The meeting was adjourned at ~8:40 p.m.