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LIB 04-01-2015.City of Cupertino Library Commission Special Meeting April 1, 2015 MEETING MINUTES 1. CALL TO ORDER At 7:03 pm Commissioner Ho called the meeting to order at Cupertino City Hall, 10300 Torre Avenue, in Conference Room C Cupertino. 2. ROLL CALL Commissioners: Jerry Liu, Annie Ho, Rose Grymes, Gopal Kumar, Ann Stevenson City/County Library Staff: Nidhi Mathur, Chuck Griffin, Roslyn Donald Absent: Nancy Howe, Gayathri Kanth Guest: none 3. ORAL COMMUNICATIONS 4. APPROVAL OF MINUTES Commissioner Grymes moved to approve the minutes of the regular meeting of March 11, 2015. Commissioner Kumar seconded. 5. WRITTEN COMMUNICATIONS A. Cupertino Community Librarian Report Supervising Librarian for Adults and Teen Services, Roslyn Donald, reported that this was the first month for the STEAM Lead Superhero School. There were 23 attendees who met the beekeeper. The Coding class attracted 22 attendees. The Fusion series included a talk about the fusion of art and business. They had the Closing Ceremony for Silicon Valley Reads with all three authors and 75 in attendance. Two adult and two teen winners of the essay contest were awarded. The winning essays are on the Cupertino Library Foundation website: www.cupertinolibraryfoundation.org. Upcoming in April are the Superhero School Theme: Green Ninja Climate Action Hero, the Monta Vista High School Teen Technology Symposium and the Globe on Screen Series. April is National Library month and there is a Facebook campaign along with flyers in libraries to promote libraries. B. County Librarian Report Financial and Administrative Services Manager, Santa Clara County Library, Chuck Griffin, reported about that the non-resident library card fee will stop on July 1, 2015. Cards are currently being sold at a pro-rated cost through June 30th. They are assessing the impact to the libraries with respect to funds and increased visitors. Chris Brown is the new Deputy County Librarian in Community Library Development and his first day will be Monday, April 20th. The next JPA meeting will be on Thursday, April 16th at 1:30 pm at the Library Services and Support Center, 1370 Dell Avenue, Campbell, CA 95008. The agenda will include the first review of the proposed budget for FY 2015-16. C. Friends of the Library Report No written report submitted D. Cupertino Library Foundation Report Written report was submitted by Eno Schmidt E. Others received None F. Calendar Review Mayor’s Meeting May 6, (Jerry Liu) Mayor’s Meeting June 3 (Rose Grymes) Mayor’s Meeting July 1 (Annie Ho) American Library Association Meeting June 25, 26 and 27 6. REPORTS A. Commissioner Report Commissioner Liu reported that he visited STEAM Leads Coding class. He raised the point of having a cell tower discussion forum led by a neutral party and sponsored by the Library Commission. The idea was raised about possibly utilizing the Women’s League of Voters to moderate. He mentioned that this type of forum could be used for other issues, such as the GPA, Vallco, Parkside and the Civic Center Master Plan. Commissioner Ho mentioned that the City of Cupertino Sustainability Department will be hosting Earth Day activities on Saturday, April 11th. Commissioner Stevenson reported about the Poet Laureate process. Bev Lenihan is chairing the selection committee. The new Poet Laureate will be selected and announced in August or September. Current Poet Laureate, Jennifer Swanton Brown, will continue to be the Poet Laureate until the end of the year to enable the new person to shadow her for a few months. Commissioner Stevenson mentioned the Persian Poetry New Year Event which took place in late March. Mayor Sinks attended. Poems were presented in Farsi and English. Nidhi Mathur, City of Cupertino Staff Liaison to the Library Commission, volunteered to be on the Poet Laureate Selection Committee and can assist in marketing. Commissioner Grymes discussed her reticence about having a cell tower debate because it legitimizes both points of view. Originally she wanted to have children provide information to their parents about cell towers so raised the debate idea to provide the science around cell towers. She mentioned possibly doing a science experiment that can be on display in the Library to aid in learning about cell towers. Commissioner Liu mentioned that he has a contact at the Tech Museum and could discuss plans of doing a science exhibit. Commissioner Grymes suggested that for the 2015 Work Plan, Commissioners select a smaller number of projects that many of them would like to address.. C. Staff Report None D. Mayors meeting Commissioner Kumar provided information about the April Mayor’s Meeting. The cell tower issue was raised at the meeting, which included discussion about a cell tower at Lynbrook High School in San Jose. He provided the Mayor an update about the Library Commission meeting and 2015 Work Plan. Commissioner Kumar brought up the Library Commission’s kiosk idea and TEDEx. They also discussed using KMTV services to help videotape Commission videos that can be uploaded onto YouTube. He brought up the new Parkfinder app which lists Cupertino parks. The Teen Commission reported about upcoming events. He also mentioned that there was a discussion about bike safety. Apple has bikes that people are leaving all over town and the riders ride in a pack of four or more people, causing traffic obstruction and danger. He reported that there were 7 or 8 Commissions represented.. 8. OLD BUSINESS A. 2015 Work Plan brainstorm Commissioner Liu wants to collaborate with organizations to get more people on smaller projects. For example, getting library support and then funds from the Foundation has worked in the past. He also mentioned an interest in including education with improved outreach in the Work Plan along with library science exhibit. He doesn’t support the debate idea because it can be confrontational, however he likes the panel discussion idea where a question is raised and panelists can answer. Commissioner Liu mentioned that the kiosk idea is beneficial and can be expanded throughout the city. So he would like to work on education, community events to share issues and getting a better sense of what people think. Once the Commission comes to a consensus, the 2015 Work Plan will be provided to Council. B. New Library Commission picture Traditionally a group picture of Library Commissioners is taken in the lobby and hung in the Library. The plan is to take the picture prior to the next Library Commission meeting. 9. AGENDA BUILDING A. Continue 2015 Work Plan brainstorm B. District Library speaker to discuss technology; e-books and digital material circulation and digital services plans. ADJOURN MENT The meeting was adjourned at 8:15 p.m. Respectfully Submitted S- Nidhi Mathur Library Commission Staff Liaison