P&R 11-02-2017CITY OF CUPERTINO
CUPERTINO
PARKS AND RECREATION COMMISSION
Community Hall
CALL TO ORDER
10350 Torre Ave, Cupertino, CA
Thursday, November 2, 2017
7:00 PM
MEETING
AMENDED MINUTES
Chair Davis called the meeting to order at 7:00pm in the Community Hall, at 10350 Torre
Ave, Cupertino, CA.
PLEDGE OF ALLEGIANCE
ROLL CALL
Commissioners present: Helene Davis, Meenakshi Biyani, Neesha Tambe, Carol
Stanek
Commissioners absent: Judy Wilson
Staff present: Jeff Milkes, Kevin Khuu, Kim Calame
APPROVAL OF MINUTES
1. Regular Meeting of September 7, 2017 -Commissioner Biyani corrected an item
under the Staff and Commission Reports, from draw on buildings to Art in
Unexpected Places. Vice Chair Tambe motioned to approve the amended minutes
of September 7, 2017. Commissioner Biyani seconded. Motion passed with 3 yes,
1 abstain, and 1 absent.
CEREMONIAL MATTERS AND PRESENTATIONS
2. Age Friendly City Initiative
Diana Miller, from the Santa Clara Cow,ty Department of Aging and Adult
Services, presented to the Commission about the Age Friendly City Initiatiative.
Cupertino is currently awaiting its designation. Invited the Commission to attend
the San Jose Public Life Summit at the San Jose City Hall Rotw,da on November 8
and the Seniors' Agenda Network Summit on January 31, 2018. Discussion
followed.
3. Commtmity Gardens Presentation
Kim Calame, Recreation Supervisor, presented to the Commission about the
Cupertino Commw,ity Gardens, covering the current conditions . Highlighted the
reset of the gardens in 2018. Will meet the landscape architect on November 13 to
review the new potential designs of the gardens and then open it up for public
input. Goal to start the construction in September of 2018 and finish by the end of
2018. Also looking to possibly expand the gardening program to other parks.
The Commission offered to help with the compliance issue and asked to see the
current ideas written down to deal with it. Vice Chair Tambe suggested to revise
the waitlist structure to possibly have a weighting system, dependent on the
applicant.
4. Recreation Department Budget Performance FY 16/17
Jeff Milkes, the Director of Recreation & Community Services, presented to the
Commission on the Recreation Department's budget performance from the
previous fiscal year. Highlighted add ons to the Commission for the new fiscal
year, including the mobile recreation program and additional fw1ds to partner
with Grassroots Ecology. Underspent by 10% overall.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
5. 2017-2018 Commission Work Plan
The Commission reviewed the Work Plan and decided on the date for the
November special meeting. November 9 and 13 were suggested. The Commission
decided for Thursday, November 9, with the location to be determined. Chair
Davis asked for the Community Gardens item to come back and be presented early
next year. Vice Chair Tambe asked for the meeting with the Bicyle Pedestrian
Commission to come back to the Commission by early next year if possible.
NEW BUSINESS
6. Future Capital Improvement Projects (CIP) Priorities
Jeff Milkes, presented to the Commission, the currently fw1ded CIP projects,
reviewed possible future CIP projects, and asked for feedback from the
Commission on what projects to prioritize.
The Commission emphasized the safety projects, such as the Blackberry Farm
entrarlce . Commission Stanek added that it should include both pedestrian and
bicycle access. Also prioritized the outdoor table te1mis project (to build at all
parks), Quinlan Commtmity Center front office renovation, and HVAC system
projects for both the Sports Center and Quinlan Center.
Chair Davis also highlighted the walkway to the Senior Center project, supported
the service improvement projects and the revenue projects, i.e. locker
improvements at the Sports Center. Vice Chair Tambe didn't prioritize the
accessible playgrow1d at Blackberry Farm, but supported the ADA buttons at
Quinlan. Commissioner Biyani also supported the safety and ADA improvement
projects. The Commission agreed on placing more water bottle fountains for all
parks in Cupertino.
Commissioner Stanek emphasized these projects should be considering the overall
vision discussed in the Stevens Creek Corridor Master Plan. Suggested to invest
money into the Stocklmeir Property or focus on the Stevens Creek Corridor Master
Plan or the golf course instead. Commission Tambe asked about adding parklets
and that it would supplement the Master Plan and creating intercity connections
through a city bus or shuttle. Chair Davis wanted to add in replacing the non-
ftmction BBQs at the parks and the shade and reconfigured playgrow1d at the
Monta Vista and Quinlan Preschool.
STAFF AND COMMISSION REPORTS
7. Director's Report
Jeff Milkes reported to the Commission on the following:
From September, followed up on previous items:
o Will come back with the environmental update of the McClellan Ranch
Parking Lot.
o Will bring Clare Francavilla to the next Commission meeting to
introduce her as the new Emergency Coordinator.
o Will come back with tl1e Recreation Software Update
Commissioner Biyani had attended the mayor's meeting. Highlighted that the
Teen Commissioners are attending other Commission meetings, producing the
second hack-a-thon, and a teen workshop program. The Library Commission
introduced flu shots at the library, the Cupertino Library might have a passport
renewal service, and will build an electronic board to post flyers and events. Fine
Arts Commission is putting up a wall to display work from their young and
emerging artists. Housing Commission reviewed the BMR program. TICC
presented that due to a vetoed bill, the City still has the rights to decide where to
place cell towers within city limits . Will have a walkshop at Regnart Creek on
Saturday, November 18th at 10:30am to 12 or 1 to 2:30 to walk through the
Regnart Creek Trail. Access is from Rodriguez Ave to see the trail and is
promoted by Safe Routes to Sd1ool. Public input is invited.
Vice Chair Tambe is working with Teen Commission to redesign the Teen
Hackathon for next year. Also working on ways to impliment the ideas that come
from the event.
Chair Davis attended the Puppy Plunge at Blackberry Farm and the Fall Bike
Fest that was put on the Bicycle Pedestrian Commission. 15 people attended and
rode a total 13 miles. Also gave a presentation to City Council on the work plan.
Commissioner Stanek attended the work plan presentation and represented the
Commission at Leadership 95014.
ADJOURNMENT -Chair Davis adjourned the meeting at 9 :24 p .m.
Respectfully submitted,
K~Kh· /iAd~ A . evm uu, mm1strahve ss1stant
Recreation and Community Services Department
Minutes approved at the 12 /07117 regular meeting