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PSC 06-08-2017CALL TO ORDER CUPERTINO PUBLIC SAFETY COMMISSION MEETING MINUTES Thursday JUNE 8, 2017, 6:00 p.m. Cupertino City Hall, Conference Room A Commissioner Tallinger called to order this regular meeting of the Cupertino Public Safety Commission at approximately 6:00 p.m. on Thursday, June 8, 2017 in the Cupertino City Hall Conference Room A, located at 10300 Torre A venue, Cupertino, California 95014. ROLL CALL Commissioner Present: Jerry Tallinger Robert McCoy Andy Huang Neha Sahai Commissioner Absent: Hymanand Nellore Staff Present: Staff Absent: Others Present: Captain Rich Urena, Santa Clara County Sheriff's Office Deputy Chief John Justice, Santa Clara County Fire Department None County Director of Emergency Management Dana Reed County Deputy Director of Emergency Management David Flamm City of Cupertino Ken Erickson Teen Commissioner Anooj Vadodkar Recreation Coordinator Danny Mestizo APPROVAL OF MINUTES 1. Subject: Approve the May 11, 2017 Minutes Recommended Action: Approval of the May 11, 2017 Minutes Commissioner Huang motioned to approve the minutes of the May 11, 2017 meeting; Commissioner McCoy seconded the motion; Ayes: Tallinger, Huang, McCoy, Sahai. Noes: None. Abstain: None. Absent: Nellore. Public Safety C01mnission Minutes June 8, 2017 ORAL COMMUNICATION None WRITTEN COMMUNICATION Commissioner Tallinger talked about an email he received from the city clerk stating business cards will no longer have personal telephone numbers. OLD BUSINESS 2. Subject: Participation in the Cupertino Alert System (CAS), AlertSCC and Pulse Point (Huang/McCoy); Report from County Office of Emergency Services (OES) on AlertSCC and Everbridge as well as the Integrated Public Alert and Warning System (!PAWS). Recommended Action: Discuss Participation in the Cupertino Alert System, AlertSCC and how the County OES changes may affect Cupertino CAS; Receive report from County OES; Discuss Pulse Point and receive status of wallet cards/fridge magnets related to crime reporting/fire/incidents and situational awareness (McCoy) County Director of Emergency Management Dana Reed spoke about the status of AlertSCC. He informed the commission that the backbone of AlertSCC, which is named Blackboard, has changed to a new system named Everbridge. Although the new system which operates AlertSCC has changed, the new system will operate in the same manner. The system was purchased by Santa Clara County and is free to all cities to use. The new system has been implemented since March 31, 2017 and about 32 instructor lead training courses have already been held. The training is for users to learn the system. Each jurisdiction identified users to send as Cupertino currently has 5 people identified that are in the process of learning the system and attending the courses. After the training, the attendees name is added to the list of authorized users. For the Integrated Public Alert and Warning System (IP A WS), users need to take an additional 3 classes. Once completed, the user will be allowed to use IP A WS. IP A WS allows people to receive notifications even if the person is not signed-up to receive notifications as it works through cell towers in the identified area. Mr. Reed further explained that the new AlertSCC system allows for a community messaging side which may be used by the city to provide community type messaging, such as gas leak notification. Commissioner Tallinger asked about the promotional aspect of AlertSCC. Mr. Reed stated that the promotional aspect of AlertSCC was something that needed to include the various jurisdictions. Each jurisdiction could promote AlertSCC through various city social media outlets. Commissioner Tallinger asked Mr. Reed if people could use some type of paper registration to sign-up to AlertSCC. Deputy Director of Emergency Management David Flamm 2 Public Safety Commission Minutes June 8, 2017 responded that a paper type of registration is potentially something that they can draft but as of now, no such registration exits . Commissioner Tallinger spoke about the manner in which a paper registration could be beneficial but added that he was not sure if such a practice would be allowed by the city. Captain Urena joined the conversation and informed the commission that paper registration was not something that the city was prepared to do as it brings up privacy and resource concerns. Mr. Flamm continued to speak about the promotional aspect of AlertSCC including passing out leaflets asking residents to sign-up. Mr. Flamm added that they have used VTA to promote AlertSCC and they will continue to use other means to get the word out. Mr. Flamm and Mr. Reed continued to explain how the system would be able to draft reports to identify the number of users in the city. They added that a city employee would be trained on how to pull the numbers and provide the commission with the report. Commissioner Tallinger asked Mr. Reed if the current CAS subscribers were automatically going to be added to the new system as the commission had worked tirelessly to sign-up as many residents as possible. Mr. Reed responded that he was unsure if CAS subscribers were automatically added to AlertSCC but felt that because both CAS and AlertSCC were using Everbridge as the backbone, that it is highly likely that CAS subscribers are already singed- up to AlertSCC. Mr. Reed and Mr. Flamm agreed to check the status of the merger and report back to the commission. Commissioner Huang provided a presentation on how many residents were signed-up to previously receive notifications from AlertSCC and CAS. He explained how the city council had previously given the commission direction to sign-up as many residents as possible as the city wanted to be the city with the most sign-ups. Mr. Reed and Mr. Flamm ended the conversation by explaining the various groups within the system and how they are added and triggered. Commissioner McCoy asked about promotional material related to AlertSCC and how to obtain such items. He also asked about reports which include the number of activations by AlertSCC. Mr. Reed explained that activations are tracked and reports may be generated by city staff. Mr. Reed and Mr. Flamm were thanked by the Commission for attending the meeting and giving valuable information. They departed soon after. In regards to the status of wallet cards/fridge magnets related to crime reporting/fire/incidents and situational awareness, Commissioner McCoy did not have an update. 3 Public Safety Commission Minutes June 8, 2017 3. Subject: Public Safety Education and Outreach; a) Discuss Senior Safety Forums (Sahai), b) Transportation Forum Progress (Tallinger), c) Neighborhood Residential Burglary Prevention Seminars (Nellore), d) Public Safety Forum (McCoy), e) Proposals for Future Forums/Workshops (All) Recommended Action: Receive updated report on the next Senior Safety Forum (Sahai); receive report on Transportation Forum Progress (Tallinger); receive report on Neighborhood Residential Burglary Prevention Seminars (Nellore); receive report on Public Safety Forum (McCoy); Discuss proposals for future Forums/Workshops Commissioner Sahai emailed Pam Reed from the Forum who requested Sandy Ryan be contacted for future Senior Safety Forums. Commissioner Sahai has not received a response from Sandy Ryan and is awaiting her response. Commissioner Tallinger explained that he received an email asking for Commissioner Sahai to contact Sunnyview Senior Center as they were asking for a presentation. Commissioner Tallinger added that at yesterday's Mayor's meeting, the mayor recommended that the Commission try and present the information to all the senior centers in Cupertino. Commissioner Tallinger gave a presentation describing the update to the Transportation Forum. He spoke with the city engineer as well as the Sheriff's Office Traffic Sergeant to obtain specific information. The presentation consisted of needing to conduct a cost analysis on proposals, obtaining approvals, obtaining analysis methods and deciding on speed tables vs speed bumps. In Commissioner Nellore's absence, Commissioner Tallinger reported on the residential burglary seminars being presented by Commissioner Nellore. Commissioner Nellore has a presentation on June 17, 2017. Commissioner McCoy provided an update on the Public Safety Forum. He asked Recreation Coordinator Danny Mestizo if the Teen Commission would be interested in giving a presentation at the Forum. Mr. Mestizo agreed to talk with the commission. Commissioner McCoy further added that he is currently considering having the Public Safety Forum in late October early November at the Quinlan Center. The Sheriff's Office would give an update on burglaries and thefts and the Public Safety Commission can talk about subjects such as Pulsepoint. Commissioner McCoy is hoping someone can talk about Ransomware as it is a topic frequently discussed on Nextdoor. The different types of sc am would also be of particular interest. Planning continues. 4 Public Safety Commission Minutes June 8, 2017 Written Communication Commissioner Tallinger received two emails, one was asking about topics for the Public Safety Forum and the second was a recommendation to discuss and focus on residential burglaries and burglaries in general. The other topic recommended was internet crimes which include identity theft. 4. Subject: OES Readiness quarterly status report including; a) any and all OES updates; b) City emergency preparedness; c) Cross training of volunteer groups (All) Recommended Action: Receive OES readiness quarterly status report; receive OES updates; receive city emergency preparedness updates; receive cross training of volunteer group updates These reports will be coming in quarterly only. 5. Subject: Firewise proposal promotion within Cupertino Recommended Action: Discuss Firewise proposal promotion within Cupertino Commissioner Tallinger agreed to drop this agenda item as the proposal has not gained any momentum. NEW BUSINESS 6. Subject: Fire Extinguisher refilling program (McCoy) Recommended Action: Discuss a potential Fire Extinguisher refilling program (McCoy) Deputy Fire Chief Justice provided the Commission with a vendor contact so that the commission could call and ask the necessary questions for such a program. 7. Subject: Future Agenda Items Recommended Action: Discuss items for Future Agenda No future Items. 8. Subject: Hack-a-thon review on safety related apps Recommended Action: Receive report from the Teen Commission on Hack-a-thon results Teen Commissioner Anooj Vadodkar and Recreation Coordinator Danny Mestizo provided a presentation on the previously held Hack-a-thon. Mr. Vadodkar explained that the city 5 Public Safety Commission Minutes June 8 , 2017 held a free event that started on the evening of April 8, 2017 and ended on the morning of April 9, 2017. The event centered around creativity and collaboration on projects identified by the Teen Commission. The event was held for teens between the ages of 12 and 18 years old. The event included a total of 17 hours where the teens had dinner and breakfast. In the end, teams were given 2 minutes to present their project and demonstrate their app to a panel of judges. The Teen Commission is planning on having another Hack-a-thon next year as they have learned a lot from this 151 annual event, including potentially having the event during the day as oppose to overnight. STAFF AND COMMISSION REPORTS 9. Subject: Report by Santa Clara Cow1ty Fire District Recommended Action: Receive Report by Santa Clara County Fire District No Report. 10. Subject: Report by The Santa Clara Cow1ty Sheriff's Office Recommended Action: Receive Report by The Santa Clara County Sheriff's Office Captain Urena presented the Sheriff's Office Public Safety Report. He explained the response times and what each category entails (Priority 1, 2, 3). He added that the response times are averages which sometimes are skewed due to the time the calls come in. Captain Urena said Cupertino experienced one robbery in May. On Saturday May 6, 20 17 a suspect kneeled down next to a shopper at Safeway on Homestead Road and abruptly snatched a cellphone from a shopper and ran. Captain Urena explained that the incident was a robbery because the suspect used force to remove the cellphone from the victim's hand. The city experienced nine residential burglaries and they appear to be going down. He said the key to stopping the burglaries consist of having a good relationship with residents and encouraging them to call 911 when they see anything suspicious. Captain Urena explained that the Sheriff's Office has arrested approximately 32 suspects related to vehicle and residential burglaries since January of 2017. 11. Subject: Receive Commissioner Reports Recommended Action: Receive Commissioner Report 6 Public Safety Co1mnission Minutes June 8, 2017 Commissioner Tallinger talked about the upcoming Health Fair at The Forum. Commissioners Huang and McCoy explained the goal of the commission and how seniors could be supported. No other Commission reports. ADJOURNMENT Chair Tallinger adjourned the meeting at 8:55pm NEXT MEETING The next Regular Meeting is scheduled for Thursday, July 13, 2017 at 6:00 p .m. SUBMITTED BY: Captain R. Urena West Valley Patrol Di visi on Santa Clara County Office of the Sheriff June 29, 2017 7