LIB 05-10-2017CUPERTINO
APPROVED MINUTES
LIBRARY COMMISSION
Wednesday, May 10, 2017
LIBRARY COMMISSION SPECIAL MEETING
CALL TO ORDER
At 7:06pm, Chair Gopal called the meeting to order at Cupertino Library , 10800 Torre Ave, Cupertino in
the Conference Room.
ROLL CALL
Commissioners: Liana Crabtree, Amanda Jia W o, Rose Grymes, Gopal Kumarappan
City/County Library Staff: Christine Hanel , JeffMilkes, David Stillman , Clare Varesio , Nancy Howe
Absent: Christie Wang
Chair Gopal decided to move item number 6, ADA Accessibility, to the top of the agenda .
ADA Accessibility (Library Building Assessment)
David Stillman, Sr. Civil Engineer and the ADA Coordinator for the City, presented the ADA Transition
Plan to the Commission. The plan addresses the physical access and programmatic accessibi li ty. Council
approved $75,000 ammally to address any items of concern. David shared the library portion of the plan .
Clare Varesio will review the items with staff through a physical access handout. David will provide a
link on the city website.
Chair Gopal decided to move item number 5, Community Hall Usage, to the next item on the agenda.
Community Hall Usage
Jeff Milkes, Director of Recreation and Community Services, provided a presentation to the Commission
about the subject. Several key areas to address were to improve internal communication, make better use
of the Community Hall, and the current duplication of services.
Jeff wi ll work to complete a memorandum of understanding within 1 to 2 months. The Commission
requested an update on the topic during the June meeting.
APPROVAL OF MINUTES
The Commission requested to amend the minutes under Roll Call, Oral Communications, Old Business -
2016-2017 Library Commission Work Plan, and Staff and Commission Reports . Commissioner Grymes
motioned to approve the amended minutes and Commissioner Crabtree seconded . Motion passed with 4
yes and 1 absent.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
Library Commission 2017 Work Plan
Chair Gopal will send a draft work plan to City staff with the changes and updates.
ACE Award
Christine Hanel will check with City staff about adding the Poet Laureate info in the Cupertino Scene.
Commissioner Grymes offered to write the article.
Christine will follow up on the City Council agenda availability for June 6 or June 20. Commissioner
Grymes will provide a written citation for the meeting.
City Communication
The Commission asked for clarification about the business cards.
NEW BUSINESS
Program Room Needs
The Commission agreed to postpone this item to the June 7 meeting.
STAFF AND COMMISSION REPORTS
• Staff Report -Christine Hanel presented about the return of the July fireworks and the opening of
Blackbe1ry Fann on weekends.
• Cupertino Community Librarian Report -As submitted.
• County Librarian Report -As submitted.
• Friends of the Library Report -As submitted .
• Cupertino Library Foundation Report -None.
• Commissioner Report-Chair Gopal repo1ted the Commissioners ' Dinner was good.
Commissioner Crabtree reported the Volunteer Tea was well done.
• Poet Laureate Report -None
• Calendar Review -The Commission agreed to cancel the July 5th meeting.
Commissioners to attend Mayor 's meetin gs, 1'1 Wedn esday@ 5:30pm, as follows:
Commissioner Crabtree -June 7
Commissioner W o -August 2
Vice Chair Wang -September 6
ADJOURNMENT Time: The meeting adjourned at 9:06pm.
Respectfully Submitted by,
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Christine Hanel, Assistant Director for Recreation and Community Services
Minutes approved at the 06. 07.17 meeting.