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SCC 01-27-05 Parking is limited and restricted at the Cupertino Senior Center - prior to the meeting, a parking pass may be requested at the Senior Center reception counter. In compliance with the Americans with Disabilities Act (ADA), the city of Cupertino will make reasonable efforts to accommodate persons with qualified disabilities. If you require special assistance, please contact the Parks and Recreation office at 777-3110 at least 48 hours in advance of the meeting. 6. ADJOURNMENT a) Adjourn to Thursday, March 24, 2 p.m., Cupertino Senior Center 5. MISCELLANEOUS - NO ACTION REQUIRED A. Written communications B. Staff updates C. Commission updates 4. UNFINISHED BUSINESS A. Review and clarification of the 2005 Work Plan 3. ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the commission ITom making any decisions with respect to a matter not listed on the agenda. 2. INTRODUCTION A. Karen Du Gross, Case Manager, Cupertino Senior Center 1. MINUTES A. Regular meeting of October 27, 2004 B. Regular adjourned meeting of November 10, 2004 ROLL CALL PLEDGE OF ALLEGIANCE CALL TO ORDER AGENDA . CUPEIQ1NO SENIOR CITIZENS COMMISSION Regular Meeting Thursday, January 27, 2005 11:30 a.m. Cupertino Senior Center - Bay Room 21251 Stevens Creek Boulevard DRAFT Senior Citizens Cornmission CITY OF CUPERTINO REGULAR MEETING WEDNESDAY, OCTOBER 27,2004 CALL TO ORDER Chairman Yap called the meeting to order at 2 p.m. PLEDGE OF ALLEGIANCE ROLL CALL Commissioners present: Linda Walker, Mavis Smith, Frank Yap, Estelle Incociati, Christine Pierce None Julia Lamy, Supervisor; Therese Smith, Director; Marie Miller, Administrative Assistant Commissioners absent: Staff present: I. MINUTES A. Regular meeting of September 23, 2004. ACTION: Minutes of September 23, 2004, were unanimously approved as written. 2. ORAL COMMUNICATIONS - None 3. UNFINISHED BUSINESS A. Reconsideration of the Senior Center parking fee, membership fee increase, and funding plan for the case management program: At the last meeting, staff had been asked to consider alternatives for providing case management services and evaluate how the case management program might be funded absent a parking fee. Supervisor Lamy presented four options for the public's and Commissions' consideration. Public Comments Bernard Henschke, Santa Clara, agrees with getting rid of the parking fee and adding $5 to the nonresident rate. He does not like Option B; the nonresident fee should be $20 not $25 since they are not allowed to use the case manager. He believes that the statement that membership allows service is not true; if a nonresident is a member, they may not be eligible to get the service. He liked option A. Senior Citizens Commission October 27,2004 Page 3 of6 and needed help. She stated that a 40-hour position is not a volunteer position. She reported that the benefits of a case manager at the Senior Center go far beyond the 120 people!caseload per year. Klare Whitman, Cupertino, supports the case management programs. Commissioner Comments Commissioner Pierce stated she was pleased with the number of people who came to the meeting. She supports Option B with the suggested increase of$2 to cover this year's case management program - $22R1$27/NR. She would also like to see a donation opportunity for people who cannot afford the increase. She would like to see two forces - one to look at fundraising and one to compile a roster of professional volunteers. Commissioner Incociati supports Option B and has no objection to raising the fee by $2. She would support a fundraising effort. Commissioner Walker supports Option B, but is not sure about the $2 increase. She strongly supports having a case manager at the Center. Commissioner Smith believes a case management program at the Senior Center is important. She has no objection to raising membership fees. She believes a sliding scale would be difficult to handle due to privacy issues. She believes fundraising may be difficult because many organizations are fundraising; she would rather raise the membership fees. She would like to see volunteerism encouraged. She is concerned about budget shortfalls in the near future. She summarized that she prefers Option B, raising fees, and not fundraising unless absolutely necessary. Chairman Yap stated that he was leaning toward Option B. He would entertain the idea offundraising, and would like to see the membership fee raised by $2 in Option B. Director Smith confirmed that there is $30,000 in the Center's budget for the case management program should additional funds be raised. She stated that Option Bl, with a $2 increase in the membership fees ($22 and $27), would work with 3,300 members and would eliminate the need to fundraise. She believes that raising it more than that would create ill will among Senior Center members. ACTION: A motion was made and seconded to recommend to City Council Option B1. The motion passed unanimously. · No parking fee · Resident membership rate at $22/year · Non-membership rate at $27/year · Optional newsletter mailing fee at $5/year · Retain the Council on Aging Grant in the amount of $19,750 · The City of Cupertino would contribute $30,000 Senior Citizens Commission October 27, 2004 Page50f6 January to do their annual goal setting plan for the year, and their vision for the upcoming budget. The Commission's work plan would look at the different problems in the community that impact seniors, challenges, and opportunities. She asked the Commission ifthey would like to meet to discuss creating the work plan for 2005 at a special meeting or would they like to dedicate their January 27 meeting to developing their work plan? ACTION: A motion was made and seconded to meet on November 10, at 1 p.m. to have a brainstorming session that will be followed by a regular meeting. This motion passed unanimously. 5. MISCELLANEOUS - NO ACTION REQUIRED A. Written Communications: none B. Community Contacts: a. Commissioner Pierce reported that she attended the mayor's monthly meeting, she reminded people to come out to the Library Open House, she talked about a class she is giving "Baby Boomers, Your 25- Year Plan", and she announced that she is taking a group of teenagers to Europe and performing in Senior homes in France, Spain, and Italy. b. Chairman Yap discussed the Senior Center Volunteer Advisory Council, whose purpose is to be aware of and meet the needs of all members of the Center, plan and evaluate activities, sponsor projects, know other seniors in the community to create a friendly atmosphere, and promote the awareness ofthe positive contributions that seniors make to the community. He invited interested commissioners to these meetings on a rotational basis. Commissioner Pierce volunteered to attend the November 15 meeting. In January, his interview with the Better Part will be shown. Chairman Yap also reported that the Courier interviewed him regarding the case management program. C. Staff Oral Reports: a. Supervisor Lamy announced that the city received a donation of $500 from a resident to be put toward the caseworker for the Senior Center. She invited the Commissioners to attend the Hidden Treasures on October 28. It was reported that the Center raised $1,800 last year; this money went into the case management program to do holiday baskets for homebound seniors. Funds made this year will probably be put in the scholarship fund for seniors who are unable to pay their Senior Center membership. b. Recruitment for the case manager has been completed and there is an excellent candidate, if she is still available. The issue should go to City Council on Tuesday, November 16. Commissioner Pierce volunteered to attend this meeting on the Commission's behalf. DRAFT Senior Citizens Commission City Of Cupertino Study Session and Regular Adjourned Meeting Wednesday, November 10,2004 CALL TO ORDER Chairman Yapp called the study session to order at I p.m. ROLL CALL Commissioners present: Commissioners absent: Staff present: Linda Walker, Frank Yap, Estelle Incociati, Mavis Smith, Christine Pierce None Julia Lamy, Supervisor; Marie Miller, Administrative Assistant Commissioner Pierce reported that she needed to leave the study session at 2 p.m., but would return at approximately 3 p.m. for the regular adjourned meeting I. Develop work plan for 2005: The Commission itemized ideas for their 2005 work plan that will be forwarded to the City Council: Resources we would want to access · Commissioners' background · On the web · Council on Aging · Yellow Pages in senior services · Fremont Adult Ed · Cupertino information page for seniors · Housing alternatives booklet · Caring communities brochure · De Anza College & YMCA classes Areas to investigate · Intergenerational possibilities · Housing alternatives · Reduction of rree/public services · Areas of volunteer ism; how to collect information and use the volunteers · Best way to communicate Senior Citizens Commission to the community Senior Citizens Commission November 10, 2004 Page 2 of5 Survev all services available to seniors · How to convey · Cost · Best way to collect information/data: Cupertino Scene, Access Cupertino · Promote better understanding between ethnic groups · Discussion groups GoalsNalues · Facilitate not duplicate nor create work · Meet more frequently · Get speakers to the meetings to educate · Methods of improving programs to meet needs of seniors Subcommittees · Food and Nutrition/Health & Fitness · Housing · Volunteer Opportunities · Multi-service Agencies (including employment) · Day Programs/Transportation ADJOURNMENT Chairman Yapp adjourned the study session at 2:30 p.m. RECESS CALL TO ORDER Chairman Yap called the regular adjourned meeting to order at 2:45 p.m. PLEDGE OF ALLEGIANCE ROLL CALL Commissioners present: Commissioners absent: Staff present: Linda Walker, Frank Yap, Estelle Incociati, Mavis Smith, Christine Pierce (arrived at 3: 10) Julia Lamy, Supervisor; Marie Miller, Administrative Assistant 2. ORAL COMMUNICATIONS Randhawa J. Singh, Cupertino, spoke on the American Association ofthe Involvement of Science who has claimed the positive affects of physical fitness for seniors. Shishir Mukherjee, Cupertino, spoke on the need for employment services for semors. Senior Citizens Commission November 10, 2004 Page 3 of 5 Chairman Yap requested to take item 4., Miscellaneous, out of order, as they were expecting Commissioner Pierce to arrive soon and wanted to wait for her before starting item 3, Work Plan for 2005. 4. MISCELLANEOUS - NO ACTION REQUIRED A. Written Communications: None B. Staff Oral Reports: Supervisor Lamy reported that: 1. The Commission's recommendation regarding the membership fees at the Senior Center and reinstating the case management position based on those fees had been forwarded to the City Council by the City Manager and received approval. Karen du Goss has accepted the position of case manager at the Senior Center. She is expected to be on board either late December or early January. She is expecting to attend the January Senior Citizens Commission meeting. 2. The Hidden Treasure fundraiser at the Senior Center took in $2,030. The money will be used toward scholarships that offset membership costs to seniors who report that the membership fee is a financial burden. There is now $2,530 to use toward scholarships, which will cover approximately 320 scholarships. 3. UNFINISHED BUSINESS A. Work Plan for 2005: the Commission reviewed the ideas developed rrom the study session for their 2005 Work Plan. Public Comments Randhawa J. Singh, Cupertino, asked that each subcommittee have a coordinator or convener for each subcommittee. Shishir MukheIjee, Cupertino, asked for clarity on the Commission's goals. He believes there is a need to survey Cupertino seniors. ACTION: A motion was made, seconded and unanimously passed that Commissioner Pierce will present the following statement to the Cupertino City Council: The Senior Citizens Commission has been in existence for about one year. Our first goal was reinstatement of the case manager, and this has been recommended to the City Council with Option Bl approved. Recognizing that money is, and will continue to be, tight for the next few years, we are asking for the commitment of staff time to work with us identifying Senior Citizens Commission November 10,2004 Page 4 of5 initiatives that would benefit seniors. The following initiatives were identified: 1. Establish mission and preliminary goals through two-person subcommittees on these initiatives: a. Food and NutritionlHealth & Fitness b. Housing c. Volunteer Opportunities d. Multi-service Agencies e. Day Programs/Transportation 2. Understanding the Now a. Inventory of existing facilities and programs and services i. in Cupertino ii. in area b. Demographics and trends i. in Cupertino ii. in area iii. in nation 3. Defining the Goal 4. "Gap analysis" - what is the difference between where we are now and our Goal 5. Articulate how the Commission can facilitate the desired Goal within the City processes The commission then discussed two-person subcommittee assignments. ACTION: A motion was made, seconded, and unanimously passed to accept the following subcommittee assignments: Subcommittees · Food and NutritionlHealth & Fitness: Yap and Smith · Housing: Incociati and Pierce · Volunteer Opportunities: Walker and Incociati · Multi-service Agencies (including employment): Smith and Pierce · Day Programs/Transportation: Walker and Yap 4. B. MISCELLANEOUS - Commission updates: Commissioner Smith reported that is will be assisting the County Fire Department in spreading the word on a program that assists seniors in making their emergency calls. She will be bringing in a speaker to an upcoming meeting to discuss this program. Commissioner Pierce asked that lead assignments be decided on for the subcommittees. Senior Citizens Commission November 10, 2004 Page 5 of5 Chairman Yap invited Commissioner Pierce to the next Senior Center Volunteer Advisory Council meeting on Monday, November 15. He reported that in his campaign to get the word out on the commission, he gave an interview to the Cupertino Courier. He attended the reception and open house of the new Cupertino library. 5. ADJOURNMENT Chairman Yap adjourned the meeting at 4:10 p.m. to January 27, at 11:30 a.m., at the Cupertino Senior Center. Respectfully submitted, Marie Miller, Administrative Assistant Minutes approved at the , 2004, regular meeting.