LIB 10-19-04
City of Cupertino
Library Commission
Regular Meeting
October 19,2004
1. CALL TO ORDER
At 7:12 p.m. Janet Riddell called the meeting to order at Cupertino City Hall, 10300 Torre
Avenue, City Manager's Office, Cupertino.
2. ROLL CALL
Commissioners: Kathy Stakey, Yuhfen Diana Wu, Sheila Mohan, and Janet Riddell.
Citv/Countv Library Staff: Mary-Ann Wallace, Melinda Cervantes, and Carol Atwood
Absent: Eno Sclunidt
Guests: Xixi Hu (Monta Vista Student)
3. MINUTES
Commissioner Stakey moved to approve the minutes from the September 21, 2004 regular
meeting with Commissioner Mohan's second. Motion passed unanimously.
4. ORAL COMMUNICATIONS
Xixi told the Commission that she wanted to embark on a project (Project LIT - Literacy in
Transit) to gather donated books from the citizens of Cupertino to hold a city wide book sale.
Proceeds ftom the sale would be given to the International Book Project to send money
oversees to promote literacy. Discussion followed and numerous referrals were extended to
her.
5. WRITTEN COMMUNICATIONS
a. Fine Arts. Morion - Kathy Stakey stated that the Morion will be place at the corner of
Torre and Rodriquez once it is refurbished. Sheila Mohan will send a thank you to Ralph
Qualls who is in charge of the proj ect.
b. Miscellaneous Reports - Carol Atwood briefly reviewed miscellaneous correspondence in
the packet including the announcement for the HAPLR 2004 ratings, the Rotary Newsletter
summary of Mary-Ann Wallace's presentation, the Library Donor List, the announcement of
the final meeting of the Grand Opening Committee and a request of an art donation.
c. Donations - Kathy Stakey lead a discussion on the library commissioner contribution.
She will continue to pursue donations.
6. STATUS REPORT ON NEW LIBRARY PROJECT
Carol Atwood stated that the library project is currently on time and on budget. Mary-Ann
stated that there is an awful lot left to do. They still don't have phones, all the shelving, the
computers are not hooked up or tested and the furniture is not completely delivered. More
furniture is scheduled to show up on the 25th and the elevators are still not operational.
Librarians are working diligently to be ready by opening day.
7. CITY OF CUPERTINO LIBRARIAN'S REPORT
Mary Ann Wallace gave the commission an update on the move. Judy did go to Chateau
Cupertino and did a book talk. She thinks that everyone will be thrilled once the library
opens and that all the volunteers have been a great help.
Kathy Stakey mentioned that the City Council honored Gail Hugger at the City Council
Meeting of October 4th.
8. COUNTY LIBRARIAN'S REPORT
Melinda Cervantes said that the HAPLR award was a big boost to staff moral given
everything that has gone on with the budget cuts. They have made a lot of adjustments to
staff schedules and the book mobile will be cutting back to a 4 day service schedule. The
JP A is considering a special election for June 11 th for a parcel tax and the Board will also be
entertaining some discussion of a mailed ballot. The Board will meet on the 28th and make
recommendations.
The new building is working well and used the shelving out of Bandley for the book mobile
collection. A date has been set on December 4th for an all Friends and Commissioners
meeting from 9:30am - lpm at the Headquarter building. The State Librarian will be
addressing the group along with other speakers.
Silicon Valley Reads has picked the book "Epitaph for a Peach" by Masumoto. It is
available in English and Chinese. The author will be coming to a number of events
scheduled in February of2005.
9. NEW BUSINESS
None
10. OLD BUSINESS
A. Steering Committee/Opening of the New Library - There will be a final meeting of
the steering committee on the 26th at 9am. Kathy believes that everything is established
at this point. The Friends would be happy if the Commission would join them in their
activities on Saturday, especially the lobby book sale.
B. Fine Arts Liaison Subcommittee - No report.
C. Sister City Library - The Sister City Committee met today to make arrangements for
the 40 exchange students arriving next week. The Mayor is coming along with
approximately 10 others for the library grand opening.
D. Mayors Breakfast - The Library Commission accepted Sheila's report on the Mayor's
breakfast.
E. Friends of the Library - Kathy Stakey stated that the Friends would be selling books the
day of the grand opening in the lobby. A committee will be established to decide how to
furnish their space in the library. In addition, there is a possibility that the Friends may be
making another contribution to the campaign.
F. Library Foundation - The regular meeting is at City Hall on 10-20-04.
G. Calendar - The Committee will be meeting on the second Tuesday of the month starting
in November.
H. Library Building Plaques - No update.
11. AGENDA BUILDING - Deferred
12. REPORTS BY COMMISSIONERS
Diana reported on her conference in Cerritos and that the library is beautiful with a large
aquanum.
13. OTHER - None
14. ADJOURNMENT OF THE MEETING
Janet Riddell adjourned the meeting at 9:14 p.m.
~~
Carol Atwood