FAC 03-27-2017CUPERTINO
ROLL CALL
MINUTES
FINE ARTS COMMISSION
Regular Meeting, Con£. Rm. C
10300 Torre A venue Cupertino
March 27, 2017
Present: Chokshi, Matley, Chen, Mahalingam, Sanchez
Absent: -
APPROVAL OF MINUTES
Approval of the Draft Minutes from the January 23, 2017 meeting
Motions:
Commissioner Mahalingam motioned and Commissioner Matley and seconded
the motion to approve minutes from January 23, 2017. Motioned approved 3-0-2
ORAL COMMUNICATIONS
Megan Henry visited to discuss her program called "Imagineerz Learning" for visual and
performing arts. She advised she would be holding camp this summer in Cupertino, for
kids age 6-10. The purpose of her visit was to see if there was a way to reach out to artists
and staffing. Commissioners suggested reaching out to CUSD, F ALC and Teen
Commission. Commissioners also discussed collaborating on outreach by providing
young artists awards information to campers. Staff will send the information to Ms.
Henry when available during the summer.
WRITTEN COMMUNICATIONS
None
NEW BUSINESS
Sanchez and Chen joined the meeting at this point .
2. Sign up for and discuss outreach updates and community events
Action: Commissioners signed up for events as follows:
Chokski
• SV Fall Festival
• Diwali
March 27, 2017 Cupertino Fine Arts Commission Page 2
Matley
• Shakespeare in the Park
• Summer concert series
Mahalingam
• Cherry Blossom
• Harvest Festival
• Community tree lighting
• Diwali
• Cadillac car show
• Kids and Fun Festival
Sanchez
• Cadillac car show
• Earth & Arbor Day
Action items:
./ Commissioners will review events at each meeting each meeting to
update or adjust outreach.
3. Discuss award programs launch and timelines
Commissioners discussed:
• How to stagger display at Cupertino Library so EA/DA and YA are not
back-to-back.
• EA/DA entry deadline: Friday July 21 s t; selection of winners July 24 th ; no
age limits.
• YA entry deadline: November 17 th ; selection of winners November 27 th •
• Age group for YA: elementary and middle school only, groups A and B.
• High school students can be eligible for emerging artist and not be bound
by a theme. Commissioners agreed theme
• Theme: "What the world needs now"; delete the clip art so there is no
suggestion to artists of what to do and to promote more creativity.
• EA/DA launches April 15 th by digital and paper flyers available for
commissioner pick up.
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Action items:
./ Catarina Kidd to have fliers for YA/EA/DA ready by April 15 th by
using existing art work from last year and send illustrator file to
Commissioner Chen for edits of dates and theme .
./ Catarina Kidd will work with City's communications staff to push
news out via social media channels and Commissioner Mahalingam
will assist in a write-up to create a PDF that commissioners will post
on their private networks .
./ Commissioner Chen will reach out to mothers' /women's clubs, art
schools, after school programs and Chinese social media group and
update flyers, including deleting clip art from YA flyer .
./ Commissioner Chokshi will reach out to mothers' /women's clubs, art
schools, after school programs and library
./ Commissioner Sanchez will reach out to high school and middle
school art teachers; plus De Anza College
./ Commissioner Matley will reach out at the senior center .
./ Janki & Mike will be in attendance at the Art Summit, 10-noon, Los
Altos, March 31 st; Chair Chokshi will email commissioners on the exact
location.
COMMISSIONER REPORTS AND ANNOUNCEMENTS
• Commissioner Matley reported that some art work has been installed at Main
Street. She was advised that the lights would likely be on a timer and the lighting
proposal should be circulated to staff before coming back to FAC for final review.
• Commissioner Sanchez met with Catherine Chen regarding art in unexpected
places for a building in the Bollinger area. Owner did not want to donate wall and
wanted to do something more commercial for the blank wall. Commissioner
Sanchez will work on other potential locations for art as they arise.
• Chair Chokshi reported that the mayor was impressed with the work of FAC. She
also reported on her visit to Abilities United in Palo Alto, for artists with
disabilities, the view the exhibit of prior emerging artist award winner Phillip Ma.
• Catarina Kidd provided a staff report:
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1. Budget. Next fiscal year's budget to be reviewed at City Council on June 6th •
2. Emails . Background information was provided advising use of Cupertino email
for all city business, instead of personal emails. Follow-up information on
accessing Cupertino mail server is pending and staff will check with IT.
3. Shakespeare in the Park. Will Crockett from SF Shakes will attend fall F AC
meeting to discuss their outreach information.
4. Special meetings. Commissioners confirmed future travel plans, which limit
availability for special meetings. It was confirmed commissioners can meet and
work in subcommittees (groups of 2) to advance outreach or other action items
between meetings, in lieu of special meetings/regular meetings.
5. Quarter percent art value update. Staff will take the lead in researching additional
parameters in updating the ordinance and report back to F AC.
6. Farmers market. The Planning Division will participate monthly in Friday's
farmers market at the City's information booth. Catarina Kidd will attend the
May 5 th market to represent planning, be available for questions, and also bring
the Commission's award program flyers. The purpose of staff presence at the
farmers market is to provide another forum for in-person, expanded public
access to information.
ADJOURNMENT
Chair Chokshi adjourned the meeting at 8:37 p.m. to the regular meeting on May 22, 2017
at City Hall, Conference Room C.
~~
Staff Liaison: Catarina Kidd, Senior Planner