LIB 07-20-04
City of Cupertino
Library Commission
Regular Meeting
July 20, 2004
1. CALL TO ORDER
At 7:02 p.m. Kathy Stakey calJed the meeting to order at Cupertino City Hall, 10300 Torre
Avenue, Conference Room A, Cupertino.
2. ROLL CALL
Commissioners: Eno Schmidt, Kathy Stakey, Yuhfen Diana Wu, Sheila Mohan.
Citv/County Library Staff: Mary-Ann Wallace, Sarah Flowers, Carol Atwood
Absent: Janet Riddell
Guests: None
3. MINUTES
Commissioner Mohan moved to approve the minutes from the June 15, 2004 regular meeting
with Commissioner Wu's second. Motion passed unanimously.
4. ORAL COMMUNICATIONS
None.
5. WRITTEN COMMUNICATIONS
Mary Ann gave a folJow up on the written communication from last month from Donna
Austin concerning the California Western Americana Collection. She has talked to Donna re:
the new library configuration and the plan for this colJection.
6. STATUS REPORT ON NEW LIBRARY PROJECT
Carol Atwood stated that the library project is currently on time and on budget. Ralph went
to City Council last night to approve a change for the book carts and bins. He asked that it
come out of the Foundations contributions and if money is not available it will come out of
the extra hours. Mary-Ann confirmed the construction status as she did a walk-through
yesterday with the architects. She said that everything is looking very nice.
7. CITY OF CUPERTINO LIBRARIAN'S REPORT
Mary Ann Wallace gave the commission an update on June activity for the temporary library.
The library is now closed on Sunday and new hours will be announced shortly. Circulation
for the month was 160,553 with a gate count of 26,796. 76%, or 120,038 items, were
checked out via the self-check machines. She also provided statistics for the three fiscal
years of library operations. Carol will attach it to the weekly City Council's Items of Interest.
Mary Ann then passed out the Children's Calendar for July and the flyer for the Bonnie
Lockhart presentation. Summer reading club sign ups for children are already up to 1,651
and 189 for teens. The Council will be issuing a proclamation for librarian retirees Bonnie
Wang and Gail Hugger.
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8. COUNTY LIBRARIAN'S REPORT
Sarah Flowers mentioned that 14 library employees took adyantage of the early retirement
that SCC offered. A book was dedicated for each employee. They are still waiting for the
State budget before they can adopt their final budget. At that point new hours will be
introduced system wide. The survey of patron preference of hours will be delayed until the
budget scenario is finalized.
9. NEW BUSINESS
A. Council Meetings on Tuesday starting in November - The City Council voted to
change their meeting dates to the first and third Tuesdays of every month starting this
November, which conflicts with the Library Commission date. The Commission decided
that it would like to meet on the second Tuesday of the month. Moved by Sheila and
second fj-om Eno, all in favor.
B. Commission Dark in August - Carol asked if the Commission would like to go dark in
August. Moved by Eno and second fj-om Kathy, all in fayor.
10. OLD BUSINESS
A. Survey Review - Deferred
B. Steering Committee/Opening of the New Library - Kathy stated that the mayor said
that seniors and teens would be conducting tours. Carol suggested that she would follow
up with Ralph and Rick as to what is happening.
B. Fine Arts Liaison Subcommittee - The Morion is being refurbished and there is still a
question as to where to place it. There has been no decision yet as to where to place the
Cyrus the Great art donation.
C. Sister City Library - Diana will look into some kind of gift to acknowledge the $23,000
donation given to the new library. She thinks that perhaps we could buy additional books
for their English collection.
D. Mayors Breakfast - Sheila reyiewed her report on the Mayor's breakfast. Mayor James
updated the Commissioners on the status ofthe 3 Cs initiatives. The Commissioners were
also invited to the Cali Mi1l Plaza opening.
E. Friends of the Library - Kathy Stakey stated that the Friends were dark in July.
Conversations with other officers however have centered on a proposal to supply the
furniture for the staff break room in the new library.
F. Library Foundation - Eno Schmidt updated the Commission on the status of funds
raised to date. He feels that the relationship between the Foundation and the City has
improved over a year ago.
G. Calendar - The Committee reviewed the calendar.
11. AGENDA BUILDiNG - Deferred
12. REPORTS BY COMMISSIONERS
Commissioner Wu reported on the ALA Conference in Orlando. She attended several meetings
and they were all very good. She also attended UTA, were they discussed Children's Digital
Libraries. It is a very impressive program but has a long way to go yet. Finally, the Martin
Luther King Library received the Library of the Year award.
Commissioner Stakey reported that the Friends are accumulating books to sell at the new library.
In addition, Sheila did a fabulous job in addressing the City Council.
13. OTHER - None
14. ADJOURNMENT OF THE MEETING
Kathy Stakey adjourned the meeting at 8:30 p.m.
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Carol Atwood