LIB 09-21-04
City of Cupertino
Library Commission
Regular Meeting
September 21, 2004
1. CALL TO ORDER
At 7:04 p.m. Janet Riddell called the meeting to order at Cupertino City Hall, 10300 Torre
Avenue, Conference Room A, Cupertino.
2. ROLL CALL
Commissioners: Kathy Stakey, Yuhfen Diana Wu, Sheila Mohan, and Janet Riddell.
City/County Library Staff: Mary-Ann Wallace, Melinda Cervantes, and Carol Atwood
Absent: Eno Schmidt
Guests: None
3. MINUTES
Commissioner Stakey moved to approve the minutes fj-om the July 20,2004 regular meeting
with Commissioner Mohan's second. Motion passed unanimously.
4. ORAL COMMUNICATIONS
None.
5. WRITTEN COMMUNICATIONS
None.
6. STATUS REPORT ON NEW LIBRARY PROJECT
Carol Atwood stated that the library project is currently on time and on budget. The
department heads had a tour of the facility this past Monday and the building looks beautiful.
There will be a tour for the commissioners on October 12th at 10:30 am starting at City Hall.
The staff furniture is in and came fj-om the County DA's office and the Children's desk is in.
The adult desk will be assembled tomorrow and the lobby desk thereafter.
7. CITY OF CUPERTINO LIBRARIAN'S REPORT
Mary Ann Wallace gave the commission an update on the moye. The temporary library is
closed and there are four semi-truck/trailers packed to unload this Wednesday and Thursday
when the elevators are available. Other items are currently being stored at the County
warehouse. There are approximately 120 volunteers helping with the move, starting on
October 4th and there wi1l be no library service until October 29th. Carol will contact Jim
Davis to remove the signs around Bandley to not confuse the public.
Mary Ann mentioned that the City Council honored Bonnie Wang last night at the City
Council Meeting. Kathy has asked Rick Kitsen to re-schedule Gail Hugger's proclamation to
October 4th.
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8. COUNTY LIBRARIAN'S REPORT
Melinda Cervantes gave the commission an update on the County Headquarter move to
14600 Winchester Boulevard. They now have ADA compliance, parking, the IT support in a
consolidated space and more room at a very low rental rate. Shelving will be installed next
week.
The JP A Board has met and amended the current year budget. Libraries did receiye an
exemption on the property tax shift, which means that they were able to save $2.6 million and
not have to layoff employees slated for November of this year. They still have a shortfall of
$1.1 million dollars so they are keeping 40 vacant positions open'. Libraries will also be
closed on Mondays. The JP A is considering a special election for June 7th for a parcel tax.
Silicon Valley Reads has picked the book "Epitaph for a Peach" by Masumoto. Events are
scheduled in February of2005.
9. NEW BUSINESS
None
10. OLD BUSINESS
A. Steering Committee/Opening of the New Library - Kathy stated that there is not too
much to report. The Friends would be happy if the Commission would join them in their
activities on Saturday, but the City is planning all of the activities for the day and the Park
and Recreation Department will be scheduling activities.
B. Fine Arts Liaison Subcommittee - The Cyrus the Great art donation is on hold until a
new artist can be found to do the art in stone materials. The Morion is being refurbished
and will be placed at the corner of Torre and Rodriquez.
C. Sister City Library - Nothing to report. The Commission would like a special tour for
the Library Sister City the weekend of the grand opening and Carol will follow up.
D. Mayors Breakfast - Kathy reviewed her report on the Mayor's breakfast. Mayor James
updated the Commissioners on the status of the 3 Cs initiatives, which will be taken to a
special election in February at a cost to the city of almost $500,000. She also talked
about the grand opening of the library. In addition, the Telecommunication Commission
is working on a virtual library for citizens to use when the Library is closed.
E. Friends of the Library - Kathy Stakey stated that the Friends haye been promoting the
memorial book program to continue to build the collection. They did want to provide
furnishings for the staff room, but the donation is on hold pending an update on what the
Library actually needs. The Friends will be acting as docents for the grand opening fj-om
12 - 5:30pm.
F. Library Foundation - The regular meeting is at City Hall on 9-22-04.
G. Calendar - Diana asked to add the CLA conference in November fj-om the l2_l5th.
H. Library Building Plaques - Carol stated that there is no city policy on whether or not a
Commissioner plaque in placed on a dedicated building. Although the Quinlan Center
and Senior Center have such plaques, the new Sports Center does not and the decision
was made to not have a Commissioner plaque on the new library. Kathy motioned to
keep this item on the agenda to consider placing a plaque on the interior of the building
naming the commissioners at the planning and dedication phase. Second by Janet and
unanimously approved by all.
11. AGENDA BUILDING - Deferred
12. REPORTS BY COMMISSIONERS - None
13. OTHER - None
14. ADJOURNMENT OF THE MEETING
Janet Riddell adjourned the meeting at 8:58 p.m.
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Carol Atwood