P&R 03-02-2017CITY OF CUPERTINO
CUPERTINO
PARKS AND RECREATION COMMISSION
Community Hall
10350 Torre Ave, Cupertino, CA
Thursday, March 2, 2017
7:00 PM
SPECIAL MEETING
MINUTES
CALL TO ORDER
Chair Davis called the meeting to order at 7:02 p.m. in the Commw1ity Hall, at 10350
Torre Ave, Cupertino, CA
PLEDGE OF ALLEGIANCE
ROLL CALL
Commissioners present: Carol Stanek, Judy Wilson, Helene Davis, Neesha Tambe
Staff present: Jeff Milkes, Gail Seeds, Barbara Banfield, Kevin Khuu
APPROVAL OF MINUTES
1. Regular Meeting of February 2, 2017 -Commissioner Stanek requested to amend
to minutes, to change the name of the adjourning commissioner to Chair Davis.
Commissioner Wilson moved to approve the amended minutes of February 2,
2017 . Vice Chair Tambe seconded. Motion carried unanimously.
ORAL COMMUNICATIONS
None
STAFF REPORTS/UPDATES
2. Director's Report -Jeff Milkes re-capped events that happened in February:
• Staff has been working on the 2018 budgets for operating costs and capital
improvements.
• Sports fields have been closed since the middle of January due to the recent
rain.
• Upcoming events -4/9 Teen Hackathon, 4/15 Big Bwmy 5k (1500 estimated
attendees) and 4th of July . Discussion followed about the fields and the Teen
Hackathon.
Anooj Vadokar, from the Teen Commission, confirmed the April 9th date for the
event and gave information about the event to the commission.
OLD BUSINESS
3. Citywide Parks, Open Space and Recreation Master Plan Update
Geoff Paulsen, from the Cupertino Planning Commission, expressed support of
the master plan project.
Gail Seeds presented the schedule to the commission, highlighting the details of
future events and workshops . Requested comments and feedback from the
commission about forming an advisory group. Discussion followed. The
commission supported the idea. Chair Davis suggested including dog owners to
the group and to increase community input per the Mayor's direction. Vice
Chair Tambe suggested reaching out to the younger generation for input as well.
More details to follow in April.
Gail also requested that a Special Meeting be called for mid-April for updates on
the Master Plan. The commission decided and confirmed the date of April 17 th at
7pm.
4. Recreation Department Re-Organization Update
Jeff Milkes presented the current Recreation Department Organization chart to
the commission and elaborated on the changes and updates.
5. 2016-2017 Commission Work Plan
The commission reviewed the work plan, highlighting the additions and
changes. Jeff Milkes requested to move the Library Agreement item to April or
May . Chair Davis and Commissioner Stanek confirmed to remove the Hills of
Vallco, the Oaks, and Mid-Peninsula Open Space District, and to add the Special
Meeting for April 17 th to the work plan.
NEW BUSINESS
6. Library Agreement
Postponed to April or May meeting.
7. Grassroots Ecology
Barbara Banfield introduced Alex Von Feldt and Jeremy Merckling from
Grassroots Ecology to the commission and asked for their input and
recommendation on what direction to take with the City's partnership with
them.
Alex and Jeremy presented a PowerPoint presentation to the commission about
their work with the City of Cupertino, highlighting past achievements and future
plans for the Stevens Creek Corridor.
Barbara Banfield showed support and emphasized the benefits the City has
attained by working with Grassroots Ecology. Discussion followed.
Anne Ng, a Cupertino resident and voltmteer with Grassroots Ecology,
encouraged the commission to recommend continuing the partnership with
Grassroots Ecology.
The commission discussed the options. Jeff Milkes confirmed that with the
commission's recommendation, staff would build a budget project and present it
to the City Manager and City Council for consideration. The commission
showed support of continuing the partnership with Grassroots . Commissioner
Wilson motioned to recommend fw1ding an additional $40,000 annually for the
partnership. Vice Chair Tambe seconded. Motion carried w1animously.
8. Accreditation Process
Jeff Milkes presented to the commission about the process and highlighted the
benefits to the Recreation department.
COMMISSION REPORTS
Vice Chair Tambe received complaints about the sports fields being closed.
Commissioner Stanek attended the State of the City on March 1st and agreed with the
Mayor about moving forward from the previous year. Commissioner Wilson ran the
State of the City Event. Chair Davis also attended the State of the City and the Mayor's
meeting, reiterating the Mayor's emphasis on commw1ity outreach and inclusivity with
the Master Plan and mentioned that planning is forming a citizen's advisory group
regarding Vallco Mall.
ADJOURNMENT -Chair Davis adjourned the meeting at 9:10 p.m.
Respectfully submitted,
~ ;tL-
Kevin Khuu, Administrative Assistant
Recreation and Community Services Department
Minutes approved at the 04.06.17 regular meeting