FAC 01-23-2017CUPERTINO
ROLL CALL
APPROVED MINUTES
FINE ARTS COMMISSION
Regular Meeting, Con£. Rm. C
10300 Torre A venue Cupertino
January 23, 2017
Present: Matley, Sanchez, Chokshi, Leong, Mahalingam
Absent: -
APPROVAL OF MINUTES
Approval of the Draft Minutes from the November 14, 2016 meeting
Motions:
Chair Matley motioned and Commissioner Mahalingam and seconded the
motion to approve minutes from November 14, 2016. Motioned approved 5-0.
ORAL COMMUNICATIONS
Chair Matley shared about publicity on Distinguished Artist exposure, She also advised
that commercial property owner, Catherine Chen, offered an art wall opportunity and
Commissioner Sanchez would reach out to Ms . Chen as follow up.
WRITTEN COMMUNICATIONS
None
NEW BUSINESS
Subject: Fine Arts Commission Chair and Vice Chair 2017
Recommended Action: Select Fine Arts Commission Chair and Vice Chair for
2017
Chair Matley motioned with a second from Commissioner Sanchez to nominate
Commissioner Chokshi as chair for the upcoming 2017 meetings. Approved 5-0.
Commissioner Sanchez motioned with a second from Commissioner Chokshi to
nominate Chair Matley as vice chair for the upcoming 2017 meetings. Approved
5-0.
January 23, 2017 Cupertino Fine Arts Commission Page 2
OLD BUSINESS
Subject: 2017 Work Plan
Rank
1
2
3
4
5
Discussion:
follows:
Commissioners discussed and ranked the work items as
Activity Lead Commissioner (s)
Community Outreach -Marketing EA/DA & YA Art Contests All
Art teachers CUSD/FUHD Raji
FALC Janki
Other??
Building Strong Relationships Parks & Rec Mike
Teen Commission Mike/ Raji
Library Diana
Cultural Events All
City Council/ Staff All
New Programs Art in Unexpected Places Mike -Commercial spaces
Raji -City spaces
Art Directory Mike
On-going Programs Public Art Catalog Mike
Improved Processes Revise EA/DA description All
Motions:
Commissioner Mahalingam motioned and Commissioner Leong seconded
the motion to approve the work plan. Motioned approved 5-0.
2017-18 Budget
Discussion: Commissioners discussed the edits to the budget which will be
submitted as follows:
January 23, 2017 Cupertino Fine Arts Commission Page 3
Category Amount
General Office Supplies
Outreach materials 1000
YA presentation/reception 300
EA/DA presentation/reception 500
Printing & Duplicating
Public art catalog 1000
Meeting expenses 400
Memberships & Dues so
Annual membership to American s for the
Arts
Grants
Distinguished Artist 1000
Emerging Artist 750
Young Artists 300
Nonprofit 500
Public Mural Pilot 500
Training & Instruction 0
Prof & Contract Services
Plaques for DA/EA/YA awards 450
Graphic art services 500
TOTAL 7250
Motions:
Commissioner Mahalingam motioned and Commissioner Leong seconded
the motion to approve the budget. Motioned approved 5-0 .
Young Artists competition
Discussion: All confirmed time of arrival to prepare for the Mayor's
presentation, how to usher winners on stage, and that all winners would be in
attendance.
January 23, 2017 Cupertino Fine Arts Commission Page 4
Action Items
./ Staff to assist with setting up display in front lobby.
COMMISSIONER REPORTS AND ANNOUNCEMENTS
• Commissioner Mahalingam reported on the mayor's meeting and relayed
opportunities to join other community efforts such as through Rotary.
ADJOURNMENT
Chair Matley adjourned the meeting at 8:30 p.m. to the Regular Meeting on March 27,
2017 at City Hall, Conference Room C.
Respectfully submitted, l ~'-tZ ~
Staff Liaison: Catarina Kidd, Senior Planner