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P&R 10-07-04 c::'\ ;r\~. Il Iff .J/~;ç C I .^'. CUPEIQ1NO AGENDA Parks and Recreation Commission Thursday, October 7, 2004 Marie Preston, Administrative Assistant Speaker's Podiwn Jeanne Bradford Roger Peng Rod Brown, Chair Frank Jelinch, Vice-Chair Cary Chien Therese Ambrosi Smith, Director, Parks and Recreation CITY HALL, COUNCIL CHAMBER, 10300 TORRE AVENUE, CUPERTINO, CA 95014-3255 408-777-3110 - Website: www.cupertino.org CUPERTINO GOVERNMENT Cupertino is a general law city organized under and subject to statutes of the state of Califomia. It is governed by a five-member city council, with the mayor as the presiding officer. The Parks and Recreation Commissioners are appointed by and report directly to the City Council. PARKS AND RECREATION COMMISSION The commission regularly meets the first Thursday of each month. These meetings are held in the Council Chambers of City Hall, starting at 7 p.m. Urgent business may require an adjourned meeting to be held. These will be noticed beforehand. Anyone may review copies of agendas as soon as they are printed or minutes of the commission meeting after they have been approved. These are available in the City Clerk's office and the Web at www.cupertino.orl!.. CONDUCT OF BUSINESS The chair is the presiding officer of the commission. All statements and questions are to be addressed to the chair whether by members of the commission, the staff, or the general audience. The proceedings of the meeting are video and audio taped. Therefore, it is essential for members of the audience, who wish to address the commission, to come to the lectern and identify themselves. ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Such presentations are restricted to three (3) minutes. Speaker's cards are available at each meeting and may be completed and submitted to the recording secretary prior to the start of the meeting. Oral Communications is not intended as the means for debate or decision-making, but only for the making of a presentation in person. COMMISSION POLICY It is the intent of the commission to provide the opportunity for any person to communicate with commission on any matter of community interest or within the commission's purview. To assure fairness to advocates on all sides of an issue, debates and actions taken will be limited to those items previously placed on the agenda. Items of an urgent nature, which cannot be carried forward to the following council meeting, may be processed under certain conditions. PUBLIC PARTICIPATION The commission encourages expression of views by its citizens on matters of concern to those persons. Oral presentations during public hearings are one method of expressing these views, or citizens may address the commission under Oral Communications if the item does not appear on the agenda. Another method widely used is the written communication. If any such communication pertains to an agenda item and is received by the Parks and Recreation Administration office prior to noon on the Monday preceding the commission meeting, it will be duplicated and distributed as supporting information to the pertinent agenda item. TELEVISED MEETINGS Commission meetings are televised on cable channel 26. Broadcast schedule: I" Thursday of the month (live) at 7 p.m. Dates and times are subject to change. Confirm meeting schedule with the Parks and Recreation office at 777-3110. Copies of the City Channel program schedule are available in the City Hall lobby, the Cupertino Scene, and on the City's website at www.cupertino.orl!. . AGENDAS AND MINUTES ON THE 'WEB" Agendas and minutes for current and prior meetings are available on City of Cupertino's Website at www.cupertino.orl!..This site includes a convenient keyword search feature. In compliance with the Americans with Disabilities Act (ADA), the City of Cupertino will make reasonable efforts to accommodate persons with qualified disabilities during public meetings. If special assistance is required, please contact the Parks and Recreation office at 777-3110 at least 48 hours in advance of the meeting. DRAFT PARKS AND RECREATION COMMISSION CITY OF CUPERTINO REGULAR MEETING THURSDAY, AUGUST 5, 2004 CALL TO ORDER Chairman Brown called the regular meeting of the Parks and Recreation Commission to order at 7p.m. PLEDGE OF ALLEGIANCE ROLL CALL Commissioners present: Commissioners absent: Staff present: Jeanne Bradford, Rod Brown, Frank Jelinch, Roger Peng, Cary Chien None Therese Ambrosi Smith, Director; Don McCarthy, Recreation Supervisor; Colleen Manning, Recreation Coordinator; Mike Bookspun, Recreation Coordinator I. MINUTES OF PREVIOUS MEETING - Regular adjourned meeting of July 8, 2004. ACTION: A motion was made, seconded and unanimously passed to accept the minutes as written. 2. PRESENTATION - Cupertino Sports Center: Colleen Manning, Recreation Coordinator for the Sports Center presented photographs of the recently renovated center's attributes. She outlined the various membership options, tennis and fitness classes, training and fitness orientations, and the child watch program. She reported that due to pass holders' requests, the center has increased weekend operating hours. She described the success of renting the multipurpose room for fitness related activities, such as basketball birthday parties and nonprofit groups wanting to rent the space for multicultural dance programs on Saturdays. Since the grand opening in January, membership has risen from approximately 600 to about 900. Commissioners commended Ms. Manning for the excellent job she has done in managing the center. 3. ORAL COMMUNICATIONS - None Parks and Recreation Commission Minutes of August 5, 2004 Page 2 of9 4. NEW BUSINESS A. Field Use Policy review - Director Smith reported that there are two parts to this issue - one was the review of the Field Use Policy and the other issue was that the De Anza Youth Soccer League's (DYSL) permit renewal was temporarily denied; their prior permit expired July 31. Smith reported that organizations using city fields must be comprised of 51 percent Cupertino residents. Several individuals brought to the department's attention that DYSL might be having problems meeting the residency requirement. Subsequent to that, Council levied a fee for field use of $11 for residents and $22 for non-residents. With this action, it was important for the department to take a closer look at where people live. In review ofDYSL's records, it was revealed that they are comprised of31 to 32 percent Cupertino residents; therefore, the permit could not be granted. Only Council can waive the 51 percent requirement. City Council has scheduled a special meeting Monday night to consider waiving the residency requirement for some period of time while this issue is resolved. Director Smith asked the Commission to consider whether they would support a recommendation to temporarily waive the 51 percent residency requirement so that DYSL can continue their fall program and make that recommendation to City Council. Smith outlined other related issues to be considered: · Should the residency requirement be changed; is there value to having a residency requirement? · How do we address those organizations that aren't in compliance? Do we give them a grace period to come into compliance? How do we address that when it happens? Does it go back to the Council on a case-by-case basis, or do we want to put some guidelines in place? · What do we do with people who have new ideas that come into the city with a new sport that hasn't been offered in Cupertino before? It may take them a while to build up residency. · How do we handle exceptions? The most notable one being there is a league for disabled children. If the department were to field a team of disabled children from Cupertino, it might be very difficult to do that, so you need to draw from a broader base. How does the city handle those exceptions? Do they go to the Commission and the Council on a case-by- case basis? · If it is decided that there is some non-resident field use that is good for the community, in what amount is this permitted? And if the residency requirement for that kind of use is waived, should additional compensation be due the city? Smith showed a calculation, developed by Public Works, of the cost of maintaining the fields for just DYSL's share of the field usage, which is about $450,000 annually. Parks and Recreation Commission Minutes of August 5, 2004 Page 3 of9 Commissioner Comments Commissioner Bradford asked if the algorithm to get to the $450,000 was available. Smith explained that she didn't have the algorithm, but Public Works knows who is using what fields and what is being spent - well over $1 million. There is a budget for the sports fields at school sites and a budget for City's sports fields; this is independent of rest rooms and other things that support for those fields. DYSL's portion to the whole is about one-third. Commissioner Chien asked how this relationship has grown with the City, and as they have grown, how have they essentially compensated the City back? Supervisor McCarthy stated that specifically related to DACA, the agreement started approximately a decade ago and the original arrangement helped them get started because it was a fledging organization. They had a concept for a leam-to-swim program in the small pool at the Sports Center, so it was decided to let them do the program at a very low rent (about $500 per month for the entire pool area, as well as the mechanical room, and cabana). Currently, they pay $41,000 a year for rent. When asked ifDACA had gone out and sought other pools in other communities, McCarthy answered that they had. He reported that DACA had also put a semi-permanent bubble on the Sports Center's pool, which allows them to operate year round, as well as they have outreached to Saratoga High School with a lease agreement, and have some semblance of an operation in Redwood City. Commissioner Jelinch was interested in knowing when this non-compliance was discovered, how it was discovered, and what process, if any, was in affect for monitoring residency at the time. Director Smith answered that the department hasn't been as diligent as they should have been. She further explained that when a group comes to apply for field use, they are asked to state the percent of residency. If one reviews the permit applications year after year, the residency amounts have been the same - 50 to 75 percent for DYSL. She reported that they had noticed some regional advertising attracting players to the league - that was sort of the first red flag. At that point, McCarthy had a meeting with them to find out what was going on. We also had some people involved with the organization come forward and say that the organization is changing a lot, that we really need to look at this. That happened about mid May. We then actually requested the records. With the Council shift in wanting to bill nOillesidents and residents individually, it became necessary for us to look at all of these organizations with a much more critical eye than we ever had in the past. Commissioner Peng asked how long has DYSL been using the fields? McCarthy answered that it was approximately 25 years. He stated though that the nature of the organization has changed a lot in terms of the regional outreach; he thought that for most of its existence, it was a Cupertino organization. Parks and Recreation Commission Minutes of August 5, 2004 Page 4 of9 Chairman Brown wanted to know if it was correct to say that most of the time, or during prime hours, that we have more people desiring to use these fields than can be accommodated? Coordinator Bookspun stated the he believes requests have hit a point where the fields are on high demand. There are people who request a field permit, which are more times than not being denied due to the fact that there are nonprofit youth sports organizations who are on tenure and have a nonprofit status. When asked if the residency would be one of the ways in which we would prioritize those requests, Bookspun said yes. He also said that was important to note that for the recreational class-type player, DYSL is meeting the residency requirement. It is when they get the higher skilled players that they have more regional players - there is a distinction between the two. Public Comments Jim Yglesias, Cupertino, board member and recreation director ofDYSL, outlined the monies spent by this league. The league will be giving the City approximately $43,000 in the next 12 months. He stated that the City is known for its high quality fields and teams. He spoke in favor of giving DYSL a permit while Council develops a new policy for field use. Tom Haley, Cupertino, president of Tri-Cities Little League, spoke in favor of the residency requirement. JeffBaicher, Cupertino, coach for DYSL, spoke in favor of monitoring the Cupertino residency requirement by the league. He would like to see a new policy implemented and a grace period to meet requirements. Pedro Cortopassi, Cupertino, board member of DYSL, reported that the league has been trying to increase the numbers of Cupertino residents. At the higher, competitive levels, meeting the 51 percent is difficult. The league has committed to keeping a closer eye on the residency levels. Laura Watkins, Saratoga, registrar for DYSL, reported that she has responded to all questions posed to her by Parks and Recreation. She has disagreed with the emails stating that she has not been forthcoming with residency numbers. When asked to provide the registration forms, she has declined and will continue to do so because she is not allowed to turn those over to the City of Cupertino because of confidential information that the state DYSL organization tells them they cannot release, i.e., medical information, business information. She has offered to bring the box of forms, given lists by name of every registered player in DYSL with their address. She feels her ethics have been questioned. She will bring the box of registration forms and have them ask her for a name and she'll show the registration form. She stated that she has been asking what particular information does the City need and she will get them at information. She repeated that she couldn't turn over confidential registration forms; if she had to do that, she would have to resign as registrar. She asked the Commission to recommend to City Council that the City look at a new way to measure residency. DYSL is mandated to support the needs Parks and Recreation Commission Minutes of August S, 2004 Page 5 of9 of the residents of Cupertino, Saratoga, and West San Jose, and it is hard to meet the SI percent residency requirements in three different areas. She reported that if one takes a look at all the 9S014 players (SOl kids), some play in Mountain View, Santa Clara, West Valley, and South San Jose. Debbie Lillo, Saratoga, reported that the Cupertino school boundaries do not match the Cupertino city boundaries, and Cupertino school students invite their Cupertino school friends to join their soccer league and that many of the students do not live in Cupertino. She urged the Commission to consider a new definition of Cupertino community that is a little broader than just living in Cupertino. Frank "Myke" Smith, Cupertino, is unhappy with the permit issue and with the threat that his son may not be able to play soccer. He would like to see different policies for recreational soccer and for more competitive soccer. Glenn Fishier, Cupertino, supports the immediate re-granting of the field use permit. The way the organization is run involves multiple cities. He would like to see a policy that could work with this arrangement. Janice Zdankes, Saratoga, spoke in support of DYSL. When her children are at practice, she is doing her errands in Cupertino, even though she lives in Saratoga. Rob Wells, Cupertino, president of Cupertino National Little League (CNLL), member of the board for A YSO 35, urged the Commission to consider the counting be based on school attendance, zip code, or greater area boundaries. CNLL enforces boundaries of residency - they are 99 percent compliant. Also urged the Commission to allow DYSL teams play in the fall and resolve the issue in a partnership. Luis Nunez, Cupertino, spoke in favor of recommending to City Council to allow the children to play this fall. Eddie Smith, Palo Alto, stated that the Cupertino fields have a great reputation. He stated that out-of-area families spend money in Cupertino in connection to their children practicing and playing soccer in Cupertino. Vivian Gruener, Cupertino, stated that competitive teams have kids from various cities. Also stated that residency requirement seems inconsistently enforced throughout Cupertino. Sharon Lam, Saratoga, was concerned that DYSL will be shut out in Cupertino. Adrianna Siebel, Cupertino, DYSL coach, questioned the 51 percent residency issue with a league that has competitive teams; believes that cricket is allowed with less than 51 percent residents. She supports additional fee for nonresidents. Parks and Recreation Commission Minutes of August 5, 2004 Page 60f9 Director Smith, to clarify misconceptions by the public, stated that the permit was not pulled. The permit expired and she did not have the authority to re-issue it because they did not meet the 51 percent residency requirement. City Council agreed to hold a special meeting on August 2 to consider the re-issuing ofthe permit. Also, the City is not talking about excluding nonresidents; the city is talking about a ratio. Christine Smith, Palo Alto, emphasized the excellent reputation DYSL has and that it is an asset to Cupertino. Hermaut Buch, Cupertino, California Cricket Academy, stated that his organization has 70 percent Cupertino residents. He urged the Commission to consider the smaller organizations when making their analysis and recommendations. He also stated that his organization struggles to get a good playing field. Ian Kucera, Jr., Cupertino, asked the Commission to reconsider the 51 percent requirement for the higher-level competitive teams. Bob Joyce, coaches DYSL, reported that prior to 1995, the De Anza league was broken up into segments: Cupertino and San Jose, Saratoga USA, and Cupertino Blue Hills. DYSL oversaw all these clubs and the Cupertino teams did comply with residency requirement. In 1996, these clubs were abandoned. Now the DYSL, overseeing all regions, struggles with the residency requirement. He is in favor of the Commission and the Council looking at an effective solution including the segregation of groups who can apply for permits. Sarah Feit, Cupertino, and on the Cupertino Housing Commission, extended an invitation to the Commission, Council and staff to come to soccer games. Pinaki Mukerji, Cupertino, stated it would be difficult to meet the residency requirement for competitive soccer. Ronnie Loti, Cupertino, spoke against the residency requirements and likened it to segregation. Henry Sang, Cupertino, spoke in support ofDYSL and also to extend the permit for the fall season. Linda Martino, Cupertino, exiting president of Cupertino Softball League, stated her concerns about enforcing the ratio. Kelly Pearson, spoke about the difficulty of fielding competitive soccer teams and against the 51 percent requirement. Parks and Recreation Commission Minutes of August 5, 2004 Page 7 of9 Commission Comments Commissioner Chien stated that the first goal was to get the kids back onto the fields and believes that will be the action of the City Council at the Monday night meeting. He supports a recommendation to provide a temporary permit to DYSL while the policy is being analyzed. He supports keeping the 51 percent policy. Commissioner Jelinch agreed with retaining the 51 percent policy. He supported the idea of granting a temporary permit to DYSL and would like to see some recruitment effort to get more Cupertino residents. He was also interested in finding a way to accommodate the interests ofDYSL by changing the definition. He believes this needs more analysis. Commissioner Peng asked if other cities have residency ratios, which was affirmatively answered. He stated that he would support a two-fold recommendation with allowing a grace period for the fall program and to carefully consider all aspects before setting a revised policy. He supports retaining the 51 percent policy and should continue to abide by the current policy until the analysis is completed. Commission Bradford welcomed the public and thanked them for their comments. She stated that the issue was that an organization was not compliant with the agreed-upon policies. She supports giving DYSL some leeway to get the kids back on the field. She also is supportive of retaining the residency requirement. She believes that policies need to reflect a group larger than just one single organization. Chairman Brown stated that community feedback was very valuable and thanked the people. He encouraged them to attend Monday night's City Council meeting where Council will decide what action should be taken. He would support the ideas of granting one year to work out the situation with DYSL, include residency as a first priority, find a way to look at considering needs where we cannot accommodate a 51 percent majority, and somehow proportionately accommodate or share the responsibility of resources across communities. ACTION: Commissioner Jelinch made a motion to recommend to Council that a one- year temporary use permit be granted for the use of this organization, and that the matter be reviewed and agendized for further discussion at other meetings after staff has studied this and sat down and worked with the group to come up with other recommendations. Commissioner Bradford seconded the motion. The motion unanimously passed. (BREAK) Director Smith asked if they wanted to giver her any more direction in the areas of exceptions, new offerings, etc. The general consensus of the Commission was to deal with each situation that comes up on a case-by-case basis. Parks and Recreation Commission Minutes of August 5, 2004 Page 8 of9 5. MISCELLANEOUS - NO ACTION REQUIRED A. Staff oral reports: a. Senior Center Case Manager - this position was to be re-instated with support from Council on Aging, the General Fund, and a $20 Senior Center membership parking fee. Many Senior Center members have complained about the fee increase. Due to these complaints, the filling of this position is on hold until the Senior Commission holds another hearing to resolve the issue. Complaint letters are being responded to. b. Water District partnership - this draft agreement is going to the Santa Clara Valley Water District board on August 17. Council did adopt a recommendation at their last meeting, and staff is ready to move forward with consultant contracts as soon as the SCVWD approves the funding arrangement that was discussed at the last meeting. c. 4th of July Neighborhood response - a summary of the 150+ evaluations was reviewed. The next step is for this topic to be reviewed by City Council at the September 7 meeting; they budgeted $66,000 again for 2005, but they wanted to wait to see the community's response before making a final approval to allocate these funds. d. Special Events Policy - there is a Council subcommittee to review the Special Events Policy. One of the issues is residency. e. Blue Pheasant re-roofing - re-roofing project is expected to start in early September and be completed by mid October. Termites have been discovered, so the first phase of the project will be tenting and fumigating the building. There will also be replacement of all of the HV I AC equipment. B. Commissioner contacts and comments: a. Commissioner Jelinch promoted the brochure from the state organization as it shows a partnering with Game Time, and he thought Cupertino might want to look into it. The idea of having a partnership with vendors and have them financially support a portion of Parks and Recreation's recreation brochure might work out in these financially strapped times. b. Commissioner Bradford reported she had attended the Cali Mill Plaza grand opening. She reported that there were many people, the entertainment was great, and she was impressed that the traffic did not take away from the event. She thanked staff for the good job. Director Smith reported that the event was privately funded. c. Chairman Brown also reported that he and his family attended the Cali Mill Plaza opening and enjoyed it very much. He asked if there were any plans to add bike racks? Director Smith said she would check on it. Parks and Recreation Commission Minutes of August 5, 2004 Page 9 of9 6. ADJOURNMENT Chairman Brown adjourned the meeting. Respectfully submitted, Marie Preston, Administrative Secretary Minutes approved at the , 2004, regular meeting. Televised Council meetings may be viewed live on Cable Channel 26, and may also be viewed live or on demand at www.cupertino.org. Videotapes of the televised meetings are available at the Cupertino Library, or may be purchased from the Cupertino City Channel, 777-2364. I 'I , .1 . Ii" . CUPEIQ1NO PARKS AND RECREATION ADMINISTRATION DIRECTOR'S REPORT Agenda Date: October 7, 2004 Item 4.A.: Old Business - Field Use Policy Revisions - Public comment and recommendation to the City Council Policy Review Subcommittee Introduction The Commission did not take comment on the Field Use Policy on September 2, 2004, due to a lack of quorum, so the history from August 9 through August 30 is restated below. The Council subcommittee met to discuss the Field Use Policy on September 20 and, with a few modifications, forwarded it to you for public comment and a recommendation. Recommendation Take public comment and recommend any changes to the City Council Policy Review Subcommittee. Background The City Council held a special meeting to discuss the Field Use Policy and to waive the residency requirement for DYSL on August 9. The Council denied the league a year's waiver, which was recommended by the Commission and granted, instead, a single-season reprieve until December 31, 2004. The City Council also tasked a subcommittee of Councilmembers Sandoval and Wang to work with staff on revisions to the current policy. On August 10,2004, the Council's policy review subcommittee met to review the current Field Use Policy and raised the following issues: · Use of a nonprofit organization as a permitting "wnbrella" for the purposes of running a noncompliant league · "Commercial use" on City athletic fields · Neighborhood issues and maintenance concerns (review the policy on Sunday play) · Provide priority field use to Cupertino residents · Determine what records will be requested and what the leagues will be required to provide; and clearly state in the policy · Develop a timeline for application and permitting · Determine how/if "force" teams comply with the Field Use Policy. Printed on Recycled Paper Director's Report to Parks and Recreation Commission October 7, 2004 Page 2 of2 · Revise the policy to state that league fees fOf Cupertino residents should feflect a lowef cost/player/season Following the subcommittee meeting, staff summarized some asswnptions regarding Council intentions that were referred to when the draft was prepared. It was asswned by staff drafting the policy that: · the City Council wants Cupertino residents to have priority use of the facilities · the City Council appreciates and supports volunteerism, and the sense of community it creates · the City Council supports offering a variety of recreational activities that reflect the varied interests of Cupertino residents · the Council values youth development and physical education above winning · some down time for the neighborhoods surrounding athletic fields is a worthy goal and necessary for the health of the fields · although it is the Council's intent to collect reasonable fees for use of the facilities, money is not the overriding consideration The attached draft policy differs from the existing policy in five significant ways: I. It is not necessary to be a resident or a resident organization of the City of Cupertino to obtain a field use permit. Residents and resident organizations will have first priority for scheduling of the fields, but no one will be excluded from applying. 2. A new category of nonprofit organization has been created to reflect the business activity occurring under the nonprofit wnbrella of some organizations. Please refer to the 12 categories of user groups and their definitions. 3. Sunday play is proposed to be consistently spread throughout the City on all athletic fields per the attached draft policy. The amount of Sunday play is limited to twice a year per organization on any site. 4. Residency is proposed to be calculated in a manner that encourages an organization to secure fields in other communities. For the purposes of calculating Cupertino residency, only players playing on Cupertino fields will be counted and not the entire membership of the organization. 5. The penalty for violating the terms of this Field Use Policy is immediate revocation of the permit with last priority for scheduling in the following year. Submitted by: Therese Ambrosi Smith, Director Parks and Recreation Administration g:\parks and recreation admin\p&r commission\directors report\directors notes 090204.doc DRAFT Field Use Policy The recommended effective date for this policy is 1/1/05 It is the policy of the City of Cupertino to support and encourage flexible and inclusive use of athletic fields in a manner that preserves neighborhood quality of life and protects the park resource. The City supports and encourages volunteerism and the sense of community created when individuals with common goals work together. The City values the healthy benefits of recreational pursuits and supports the development of young athletes. Purpose: · To strive to provide all Cupertino residents with an opportunity to participate in their activity of choice. · To establish procedures governing the exclusive use of City of Cupertino and Cupertino Union School District playing fields managed by the City of Cupertino. · To ensure that Cupertino residents have priority access to the fields they have paid for. · To provide for a variety of activities reflecting the athletic preferences of Cupertino residents. · To contribute a proportionate amount of field time to regional organizations that Cupertino residents participate in. · To collect reasonable fees for the use of the fields, in support oftheir ongoing maintenance. · To adopt a fee schedule that rewards volunteerism and community involvement. Permit Required: Field Use Permits are required for exclusive field use or for any repeated, organized use of athletic fields maintained by the City of Cupertino. The Cupertino Parks and Recreation Department (CPRD) issues field use permits. Applvinl!: for a Field Use Permit: Please thoroughly read the entire Field Use Policy and its regulations. City of Cupertino Maintained Fields: The fields listed below are available for permitting through the City of Cupertino Parks and Recreation Department. City of Cupertino owned fields are noted as 'City', and fields under the Cupertino Union School District/City of Cupertino Joint Powers Agreement are noted as 'JP A'. Soccer, Youth Softball, and Little League Fields - Creekside Park (City)......................3 Soccer Fields Jollyman Park (City)..................1 Baseball/Soccer Joint Use Field, I Soccer Field Hoover Park (City)..........................2 Soccer Fields Wilson Park (City) ..........................2 Baseball, I Soccer/Baseball Joint Use Field Monta Vista Park (City)..................2 Softball Fields Garden Gate Elementary (JPA) ......1 Soccer Field Eaton School (JPA).........................1 Soccer/Baseball Joint Use Field City of Cupertino Field Use Policy Page I of8 September 27, 2004 DRAFT - Faria School (JPA)..........................2 Baseball Diamonds adjoining I Soccer Field - Hyde Middle School (JPA).............I Soccer (track) Field, I Baseball/Soccer Joint Use Field - Kennedy Middle School (JP A) .......1 Baseball Field, 1 Soccer (track) Field, 2 Baseball/ Soccer Joint use fields - Regnart School (JPA) .....................2 Baseball/Soccer joint use fields - Stevens Creek School (JPA) ...........2 Softball diamonds adjoining I Soccer Field - Lincoln School (JPA)......................2 Softball/Soccer joint use fields Multi-Use Field - Library Field (City).........................Youth Cricket, Soccer, Volleyball (all on 1 Field) Adult Softball Field - Memorial Park (City) ......................Cupertino Adult Softball League Play Only Field A vailabilitv: City-owned fields: Monday-Saturday 9:00am-Dusk CUSD fields under the Joint Powers Agreement (JPA) Monday-Friday Saturdays, School Holidays & Vacations 4:00pm-Dusk 9:00am-Dusk Two Sunday permit dates/year/organization/site may be granted by staff to accommodate special tournaments or events (not regularly scheduled league play). Sunday access to fields will be granted no earlier than 9 a.m., with games beginning no earlier than 10 a.m. Fields will be permitted for the activities that the field(s) are intended for, designed for, classified as, or for activities conducted in a manner that does not compromise public safety or field quality and integrity. Field Hotline: Fields may be closed to avoid turf damage due to inclement weather or field saturation. Fields may be closed for field maintenance. Call the field hotline at 408-777-3566 to determine whether or not the fields are playable. Elie:ibilitv: Field permits are assigned based on the following priority system (see definitions): Prioritv 1.............Cupertino Parks and Recreation Department 2.............Cupertino resident, youth, volunteer nonprofit organization 3.............Cupertino resident, youth, commercial nonprofit organization 4.............Cupertino resident, adult, volunteer nonprofit organization 5.............Cupertino resident, adult, commercial nonprofit organization 6.............Nonresident, youth, volunteer nonprofit organization City of Cupertino Field Use Policy Page 2 of8 September 27,2004 DRAFT 7.............Nonresident, youth, commercial nonprofit organization 8.............Nonresident, adult, volunteer nonprofit organization 9.............Nonresident, adult, commercial nonprofit organization lO...........For-profit youth sports events 11...........For-profit adult sports events 12...........0rganizations that have previously violated the terms of the field use policy Eligibility is based on an assessment of each organization's prior season eligibility status. It is the Permit Organization's responsibility to notify CPRD, upon permit application submittal, of a change in Eligibility Status for the upcoming season. Permit approval for new organizations will be based on current registration information. Permits may be revoked if it is found that an organization's Eligibility Status has changed without notifying CPRD prior to permit application submittal. An organization providing a unique recreational opportunity, such as one serving special needs youth, may be assigned a special priority status following review of their offering by the Parks and Recreation Commission and City Council. Definitions: Priority 1 - Cupertino Parks and Recreation Programming: Programs offered by the City of Cupertino will have first priority for scheduling. Priority 2 - Cupertino resident, youth, volunteer non-profit organization: An organization that maintains participation of at least SI % Cupertino residents and has a board of directors made up of at least SI % Cupertino residents. The organization must be all-volunteer with no paid coaching or training, to be in this priority group. Priority 3 - Cupertino resident, youth, commercial non-profit organization: An organization that maintains participation of at least SI % Cupertino residents and has a board of directors made up of at least SI % Cupertino residents. Organizations in this category can hire paid staff. Priority 4 -Cupertino resident, adult, volunteer non-profit organization: An organization that maintains participation of at least SI % Cupertino residents and has a board of directors made up of at least 51 % Cupertino residents. The organization must be all-volunteer with no paid coaching or training, to be in this priority group. Priority 5 - Cupertino resident, adult, commercial non-profit organization: An organization that maintains participation of at least 51 % Cupertino residents and has a board of directors made up of at least SI % Cupertino residents. Organizations in this category can hire paid staff. Priority 6 - Nonresident, youth, volunteer non-profit organizations: These organizations do not meet the Sl % residency requirement for participants and/or board of directors. They are non-profit and volunteer in nature. City of Cupertino Field Use Policy Page 3 of8 September 27, 2004 DRAFT Prioritv 7 - Nonresident youth, commercial non-profit organizations: These organizations do not meet the Sl % residency requirement for participants and/or board of directors. Prioritv 8 - Nonresident, adult, volunteer non-profit organizations: These organizations do not meet the SI % residency requirement for participants and/or board of directors. They are non-profit, volunteer in nature. Prioritv 9 - Nonresident adult, commercial non-profit organizations: These organizations do not meet the SI % residency requirement for participants and/or board of directors. Organizations in this category can hire paid staff. Prioritv 10 - For-profit youth sports events: In this category would be field rental for businesses that run special clinics and camps for youth. Prioritv 11 - For-profit adult sports events: In this category would be field rental for businesses that run special clinics and camps for adults. Organizations that have violated the terms of the field use policy: Beginning I/I/OS, any group found violating any term of the field use policy or providing misleading or false information to CPRD will have last priority for scheduling field time. Seasonal Use Dates Defined: Fall Use Period: 7/1-12/31 Spring Use Period: 1/1-6/30 Seasonal Use Date Prioritv: . Cupertino Resident Youth Non-Profit Soccer Organizations have field priority on Soccer/Baseball Joint Use Fields, during the Fall Use Period, and annual field priority on exclusive soccer fields. · Cupertino Resident Youth Non-Profit Baseball and Softball Organizations have field priority on the Baseball-Softball/Soccer Joint Use Fields, during the Spring Use Period, and annual field priority on exclusive Baseball or Softball Fields. ExceDtions to Seasonal Prioritv: Little League Baseball has annual priority at the Hyde Middle School 90 ft. Diamond Baseball/Soccer Joint Use Field. Memorial Park Softball Field is exclusive to CPRD Adult Softball Leagues. Cupertino Parks and Recreation Department programs have annual priority on all fields. The City Council may assign a special priority status to a group offering a unique program to Cupertino residents that would be otherwise unavailable. City of Cupertino Field Use Policy Page 4 of8 September 27,2004 DRAFT Two or More EQuallv Elil!:ible Groups ReQuestinl!: the Same Field: In the event that two or more field requests with equivalent eligibility overlap, the groups shall first work together to resolve the issue through compromise. If the issue cannot be resolved by the groups, the City's Field Coordinator will use good judgment in determining the field allocation for the.season. In these cases, priority consideration shall be given in the order stated below: A. The organization with a history of past field use on specific fields will have first priority B. A program providing a service that does not currently exist (does not duplicate a program already available) C. Timely receipt of field use request and required accompanying materials. D. Other Elements How Cupertino residency is calculated: Because leagues are regional in nature, city staff will calculate the residency percentage by reviewing the rosters for players scheduled on Cupertino fields, and not the league as a whole. This calculation is intended to encourage league field schedulers to secure playing time in all cities from which they draw participation. Definition of a Cupertino Resident: A person who lives in the City of Cupertino. How Field Use Policv compliance is verified: CPRD requires a Master League Roster complete with player first and last names alphabetized, address, and phone nwnber, and all Team Rosters of participants. This information will be presented to CPRD Staff immediately after registration for the organization closes. Coaches will be required to have team rosters and permits on site during each field use, available for inspection. CPRD will make spot field checks, and any organization found to be misrepresenting its residency status will have its permit revoked for the season and will be last priority for field scheduling for the next season. Orl!:anization within an orl!:anization. or "under the umbrella of an orl!:anization": Any organization found to be scheduling field time for use by another organization (that would otherwise have a lower priority for field scheduling) will have its permit revoked for the season and will be last priority for field scheduling for the next season. To Applv for an Athletic Field Use Permit: To apply for an Athletic Field Use Permit, contact the Cupertino Parks and Recreation Department Athletic Field Coordinator, 408-777-3120. Fees: Prioritv l..........Cupertino Parks and Recreation Department No charge City of Cupertino Field Use Policy Page 5 of8 September 27, 2004 DRAFT 2..........Cupertino resident, youth, volunteer non-profit organization $ll1player/season for residents; $22/player/season/nonresidents 3..........Cupertino resident, youth, commercial non-profit organization $ll/player/season for residents; $66/player/season/nonresidents 4..........Cupertino resident, adult, volunteer non-profit organization $SO/hour/field, 2-hour minimum, $600 refundable damage deposit 5..........Cupertino resident, adult, commercial non-profit organization $SO/hour/field, 2-hour minimwn, $600 base fee and $600 refundable damage deposit 6..........Nonresident, youth, nonprofit volunteer organization $ll1player/season for residents; $66/player/season/nonresidents 7..........Nonresident, youth, commercial non-profit organization $llIplayer/season for residents; $88/player/seasoninonresidents 8..........Nonresident, adult, nonprofit volunteer organization $SO/hour, 2-hour minimwn, $600 base fee and $600 refundable damage deposit 9..........Nonresident, adult, commercial non-profit organization $IOO/hour, 2-hour minimum, $600 base fee and $600 refundable damage deposit 10........For-profit youth sports events $ISO/hour, 2-hour minimum, $600 base fee and $600 refundable damage deposit ll........For-profit adult sports events $175/hour, 2-hour minimwn, $600 base fee and $600 refundable damage deposit 12........0rganizations that have violated the terms of the field use policy To be determined on a case-by-case basis, considering the type of organization and the nature of the violation. Fee Pavment Protocol for Youth Non-Profit On~anizations: Once the Volunteer or Commercial Youth, Non-profit Organization's primary player registration has closed for their upcoming season, an accurate, computer-generated master league roster that includes names, addresses and phone nwnbers, will be required. The City of Cupertino will use the 'per player fee' formula (see Fee Section) to invoice the league. For any additional registrations during the course of the year, the same protocol will apply. The City may require, at any time, to review certified league registration forms for all participants. The permit will be revoked if the fees are not submitted on time (see 'Fee Payment Deadlines'). The City Council has levied lower fees for Cupertino residents, and staff will check to ensure that the registration amounts paid by Cupertino residents is accurate. Fee Pavment Protocol for Groups OTHER THAN Youth Non-Profit On~anizations: Organizations OTHER THAN Youth Non-Profits will submit, attached to their Athletic Field Use Permit Application(s), an accurate assessment of: # of individual fields requested, multiplied by # of hours requested using each field, multiplied by the hourly rate for your Eligibility Status (see'Fee' section). CPRD will then invoice the organization based on the approved amount of fixed field use hours. In the event of field closures due to inclement weather, rainouts, field over-saturation, or field maintenance, the organization will have an opportunity to schedule 'make-up dates' with CPRD or City of Cupertino field Use Policy Page 6 of8 September 27, 2004 DRAFT have the option of being refunded all applicable fees. The permit will be revoked if the fees are not subrnitted on time. (see 'Fee Payment Deadlines') Permit and Insurance Certificate Submittal Deadlines to Remember: For Spring Seasonal Use Dates (111-6/30): Permit Applications may be submitted to CPRD between 11/1-12/1. For Fall Seasonal Use Dates (7/1-12/31): Permit Applications may be submitted to CPRD between 5/15-6/15. Organizations that miss the above deadline(s) will be subject to the 'first come, first serve' priority system. Rosters Submittal Deadlines to Remember: For Spring Seasonal Use Dates and Fall Seasonal Use Dates: Team and Organizational Rosters must be submitted to CPRD no later than 14 days after the Permit Organization's primary registration period(s) closes. For any additional registrations during the course of the year, the same protocol will apply. Fee Payment Deadlines to Remember: Cupertino Youth Non-Profits: 14 days after receiving CPRD Invoice. Groups OTHER THAN Cupertino Youth Non-Profits: 7 days prior to first permitted date. Cancellations: For groups other than Cupertino Youth Non-Profits, cancellations will be accepted with full refund up to three 3 working days prior to scheduled use. The recreation coordinator responsible for field scheduling must be notified. Permit applications for organizations offering new programs will be reviewed by staff and, if necessary, forwarded on to the Parks and Recreation Commission and City Council. Staffwill endeavor, to the extent possible, to facilitate new program offerings. General Ree:ulations For Field Use: · A copy of the approved permit must be available for inspection when an organization is using the field · Field users are required to observe all City of Cupertino park regulations. · Field use is limited to the times and dates indicated on the permit, and any changes are subject to availability and approval by the department. · Fields must not be used when wet; permits are invalid on rainy days or after rain if the ground is considered too saturated for play: - Call the field hotline at 408-777-3566 to determine whether or not the fields are playable. · No alcoholic beverages are allowed; violation will result in forfeiture of the permit and no fees will be returned. City of Cupertino Field Use Policy Page 7 of8 September 27, 2004 DRAFT · No group shall litter, soil, or defile the field, rest rooms or other park areas. · No group or persons shall use any system to amplify sound whether for speech or music. · No group or person having control or care of a dog shall enter or remain in the park unless posted for such use, and then only if it is led by a leash of suitable strength. · No group or person shall make or kindle a fire for any purpose, except at places so designated. · No group shall enter an area posted as "closed to the public" or "field closed". No persons shall remove such postings. · No group or persons shall indulge in riotous, boisterous, threatening or indecent conduct. · All permit organizations or groups must show proof of liability insurance with the City of Cupertino named as additional insured. Liability insurance must be for a minimwn of $1 million. · It is the responsibility of the permitted organization to notify the Cupertino Parks and Recreation Department ASAP if it is determined by the permit organization that an approved permit date( s) is no longer needed. This policy constitutes the exclusive Field Use Policy surrounding field use for City of Cupertino owned fields and Cupertino Union School District (CUSD) fields specified in the Joint Powers agreement. g:\parks and recreation admin\policies\revised9.9.4 fupdraft.doc City of Cupertino Field Use Policy Page 8 of8 September 27,2004 Headquarters 1400 K STREET SACR.....MENTO, CA 95814 PH' (916) 658-8200 B" (916) 658-8240 Soutbern Cal~lonÚa Ofjia: 602 East Huntington Dr., Sre. C Monrovia, CA 91016 m, (626) 305-1315 '" (626) 305-1345 l ~ ~FEC~~~~ ~CITIES 'WW\X¡".CAClTJ ES .ORe; June 24, 2004 Theresa Smith, Director, Parks & Recreation City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 Copy to: David Knapp, City Manager Sandra James, Mayor Dear Theresa: Congratulations! Your Stevens Creek Corridor: What's Your Vision? program has been selected as one of the 2004 California Cities Helen Putnam Award for Excellence recipients. While the competition was strong, the award jury felt your application merits very special recognition. At this time, we want to advise you of our plans to recognize your city's exemplary efforts. Because we will not make the formal public announcement of the winners until the opening general session of the Annual Conference on Friday, September 17, please do not announce your award publicly until the Annual Conference. In the meantime, we will be happy to work with you to get maximum benefits and exposure from your award when it is announced. Thank you for the time and effort in producing your award entry. The materials and photos provided will be used in the 2005 Helen Putnam Award Calendar and in an article in an upcoming Western City magazine after the conference. We encourage you to share information and your city's new award winning entry on September 17-18, 2004 at the Annual Conference at the Long Beach Convention Center. We will provide an 8' X 8' tabletop booth with power for your award presentation at no charge. Booth set-up begins Thursday, September 16, 3:00 p.m. - 8:00 p.m. and Friday, September 17, 7:00 a.m. - 8:00 a.m. Additional booth specifics will be mailed to you in mid-July. You may take down your display after 5:00 p.m., Saturday, September 18. The booth need not be staffed at all times. We will recommend times when it would be good to have a knowledgeable person there to answer questions. While winners will be announced during the 2004 Annual Conference and Exposition, the actual Helen Putnam A ward will be presented to you in your city at a time and date that provides you the best attention. We will contact you within the next few weeks to determine the best occasion of your choice. We would ask, however, that you not commit to a certain date or time before coordinating with us so we can schedule appropriate League representation to join you. Again, congratulations for a job well done. If you have any questions or concerns regarding the recognition activities, please contact Rebecca Caporaso (916) 658-8237, e-mail rcaporaso{¡V,cacities.orl!.. or Terry Dugan (916) 658-8265 or e-mail tdugan{¡V,cacities.org Sincerely, (!L ~c/- Chris McKenzie, Executive Director - ~ ,A.o.., ffi'lldqu'¡r!ns 1400 K STREET SACRAMF_NTO, CA 9~Q\4 i'H,(9J6) 658-8200 FX: (916) 658-8240 ,','mlthcnl (,',¡IU,'nl¡I'¡ (yjl(~ 602 Ease Huncingcon Dr., See. C Momov;" CA 9\ß\(, PH,(626) 305-U15 FX: (626) 305-1345 l ~ 1F~~Sb~5 ~CITIES -- ~._._--,_._-- \V\X'\'<;1.LV:II'IFS.(JI{(; June 24, 2004 Theresa Smith, Director, Parks & Recreation City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 Copy to: David W. Knapp, City Manager Sandra James, Mayor Dear Theresa: Congratulations! Your Balance or Bust Board Game program has been selected as one of the 2004 California Cities He]en Putnam Award for Excellence recipients. While the competition was strong, the award jury felt your application merits very special recognition. At this time, we want to advise you of our plans to recognize your city's exemplary efforts. Because we will not make the formal public announcement of the winners until the opening general session of the Annual Conference on Friday, September 17, please do not announce your award publicly until the Annual Conference. In the meantime, we will be happy to work with you to get maximum benefits and exposure from your award when it is announced. Thank you for the time and effort in producing your award entry. The materials and photos provided will be used in the 2005 Helen Putnam Award Calendar and in an article in an upcoming Western City magazine after the conference. We encourage you to share information and your city's new award winning entry on September 17-18,2004 at the Annual Conference at the Long Beach Convention Center. We will provide an 8' X 8' tabletop booth with power for your award presentation at no charge. Booth set-up begins Thursday, September 16,3:00 p.m. - 8:00 p.m. and Friday, September 17, 7:00 a.m. - 8:00 a.m. Additional booth specifics will be mailed to you in mid-July. You may take down your display after 5:00 p.m., Saturday, September 18. The booth need not be staffed at all times. We will recommend times when it would be good to have a knowledgeable person there to answer questions. While winners will be announced during the 2004 Annual Conference and Exposition, the actual Helen Putnam A ward will be presented to you in your city at a time and date that provides you the best attention. We will contact you within the next few weeks to determine the best occasion of your choice. We would ask, however, that you not commit to a certain date or time before coordinating with us so we can schedule appropriate League representation to join you. Again, congratulations for a job well done. If you have any questions or concerns regarding the recognition activities, please contact Rebecca Caporaso (9]6) 658-8237, e-mail rcaporaso!âìcacities.ofl!., or Terry Dugan (916) 658-8265 or e-mail tdugan!âìcacities.org Sincerely, Ct.:. ~õ-(- Chris McKenzie, Executive Director 5:A.Gt, State of California. The Resources Agency Arnold Schwarzenegger, Governor Ruth Coleman, Director SEP 1 5 2004 Therese Ambrosi Smith, Director, Parks & Recreation 10300 Torre Ave. Cupertino, CA 95014 Dear Therese Ambrosi Smith, Re: 06-01540 STEVENS CREEK PARK DEV $81,190 We are pleased to inform you the above project has been recommended for funding to the National Park Service (NPS) under the Land and Water Conservation Fund Program (LWCF). We anticipate receiving approval from NPS in approximately two months. You are cautioned not to proceed with the development until you have a fully executed contract. As a grant recipient under the LWCF Program, you are required to submit the following items prior to funding approval: 1. A copy of the project property deed, title, lease, easement or other appropriate documents to satisfy site control and land tenure. 2. Compliance with 36 CFR800, Executive Order 11593 and Section 106 of the National Historic Preservation Act of 1966, as amended. The process identified below is outlined in the Memorandum of Understanding you submitted as part of your application. The following instructions will assist you in this process: Write to the appropriate Information Center (I C) of the California Historical Resources Information System (list enclosed) requesting a record search, a referral list, and recommendations for the next step in the compliance process. Briefly describe the project and include a copy (1" to l' scale) of the appropriate USGS 7 .5" quadrangle with the Area of Potential Environmental Impact outlined. The IC response will advise one of the following: A. No further work is necessary. Submit the records search to the Office of Grants and Local Services (OGALS.) B. Recommend a comprehensive historical resource survey of the project's Area of Potential Environmental Impact. Either: . Complete a survey by a professional who meets the applicable Secretary of the Interior's standards. (The IC will have a copy of these standards and the 6'.Ä,b, Therese Ambrosi Smith Page 2 Referral list is based upon these standards.) Submit the record search and the survey report to OGALS. . Explain to the IC why you think a survey is not needed. If they agree, submit their concurrence in writing with the record search. If not, submit the record search and explanation of your position to OGALS for review and disposition. In no case should you initiate work on your project until we have formally agreed that a survey is not necessary. C. Historical resources are located within the Area of Potential Environmental Impact and should be evaluated for eligibility for inclusion in the National Register of Historic Places. Forward the record search to OGALS for a determination of the need for further work. Please send a copy of the response from the appropriate Historical Resources Information Center and, if recommended, a completed records search and historical resource survey report. This procedure can be quite lengthy; therefore you should start the process early. A contract will be sent to you after you have complied with land tenure and Section 106 requirements. Again, congratulations on your grant award. For LWCF program information, you may access the Department's web site at http://www.parks.ca.qov/ and follow the link to Grants and Bond Acts. If you have any questions, please call your project officer, Albert Ventura, at (916) 651-8579, or e-mail ataventar.ca.gov. orick V. Mitchell Deputy Director External Affairs Enclosure t:'A,b, County of Santa Clara Environmental Resources Agency Department of Environmental Health Vector Control District 976 Lenzen Avenue San Jose. California 95126 408-792-5010 FAX 298-6356 September 21, 2004 Mr. David Knapp, City Manager City of Cupertino, City Hall 10300 Torre Avenue Cupertino, CA 95014 RE: Blackberry Farms City Park Dear Mr. Knapp: On August 26, 2003 the Santa Clara County Vector Control District responded to a complaint concerning excessive numbers of wildlife animals and trash accumulations at Blackberry Farm City Park located at 21975 San Fernando, Cupertino, CA. An on site inspection was conducted by a District Wildlife Specialist who noted the following items which needed corrections. 1. All garbage cans must have closable lids or covers. 2. Empty all garbage and trash from picnic areas every day. 3. Large garbage dumpsters require closable lids. 4. Rodent proof structures. 5. Begin a rodent control program to minimize rat and ground squirrel activity at the park. 6. Trim back trees 3-5 feet from all roof structures. 7. Treat, where appropriate, in and around buildings for ectoparasites such as fleas, ticks, and mites. In recognition of the City of Cupertino Park staff efforts, the Santa Clara County Vector Control District can report that as of August 26, 2004 the following items from the original inspection and subsequent correction list have been corrected or are in the process of nearing completion. 1. New garbage can lids have been purchased and placed on garbage cans as needed. 2. The number of large dumpster bins with closable lids has been increased by 4 over the current number on site. 3. Trees have been trimmed back the recommended 3-5 feet. 4. Rodent proofing of structures has been completed by a contracted vendor (Rude's Pest Control). Board of Supervisors: Donald F. Gage, Blanca Alvarado, Pete McHugh, James T. Beall Jr., Liz Kniss County Executive: Peter Kutras, Jr. 6':' 4. .e, , 5. The Cupertino City Parks Department has implemented a trash clean up time of 4:00 PM to 8:00 PM to remove daily accumulations of garbage and trash. 6. The Parks Department has posted signs which recommend against feeding wildlife. 7. Parks Department implemented a control program to reduce the number of rodents on park property. Parks staff is to be commended for addressing all of the above conditions at Blackberry Farms Park. To ensure that the Blackberry Farms Park continues to operate in a manner that does not contribute to rodent and wildlife populations spilling over into the surrounding residential neighborhoods, the Vector Control District recommends the following: 1. Encourage and continue to maintain a regular park trash, garbage and debris cleaning schedule at the park. 2. Maintain ground squirrel and rodent control at the park. This is a long term project and may take several seasons to accomplish. 3. Rodent exclusion of building while completed as noted above, are already showing signs of significant rodent damage around door threshold areas. The District suggests the use of aluminum thresholds and door plates instead of rubber based products. 4. Employ frequent cleaning of barbeque grills to minimize the accumulation of grease which can serve as an attractant for rodents and wildlife. 5. Encourage Park staff to monitor the park grounds for any loose debris, trash or garbage. 6. Ensure that all trees are maintained and trimmed to prevent rodent and wildlife activity on buildings. At this time the Vector Control District has no further findings or recommendations with respect to Blackberry Farm Park. Should you or any of your Park's Staff have any questions concerning this report or need further information concerning rodent and wildlife management, please feel free to contact the District's office at 408-792-5010. Sincerely, ¡-,":" M....II:, CI." ¡c;; Tim Mulligan, Manager Santa Clara County Vector District CC: Pete Kutras, County Executive Tim Chow, Director ERA Ben Gale, Director DEH Therese Smith, Director Cupertino Parks Dept. Board of Supervisors: Donald F. Gage, Blanca Alvarado, Pete McHugh, James T. Beall Jr., Liz Kniss COWlty Executive: Peter Kutras Jr.