FAC 11-14-2016CUPERTINO
ROLL CALL
APPROVED MINUTES
FINE ARTS COMMISSION
Regular Meeting, Con£. Rm. C
10300 Torre A venue Cupertino
November 14, 2016
Present: Matley, Sanchez, Chokshi, Leong, Mahalingam
Absent: -
Chokshi joined the meeting starting with item number 3.
APPROVAL OF MINUTES
1. Minutes of September 26, 2016 Fine Arts Commission Regular Meeting
Motions:
Commissioner Mahalingam motioned and Chair Matley seconded the motion to
approve minutes from September 26, 2016. Motioned approved 4-0-1.
ORAL COMMUNICATIONS
Chair Matley requested that everyone note the December social will be at Oren's at
Main Street at 6:30 p.m., without spouses.
WRITTEN COMMUNICATIONS
None
NEW BUSINESS
2. Grants
Discussion: Catarina Kidd asked about teen grants, which were noted in an
old version of the grant applications and requested clarification from the
commission. The commissioners confirmed there is only one fine arts grant
for all and no special category for teens.
Action I terns:
../ Staff to update all online information about grants.
OLD BUSINESS
3. 2017 Work Plan
November 14, 2016 Cupertino Fine Arts Commission Page 2
Discussion: Chair Matley requested that the commission consider fewer
items in the work plan and allow themselves to focus on quality over
quantity. Other ideas discussed for improving the work plan included:
Adding schools for recognition
Refine how to reach out to people
Improve marketing, timing and presentation
Consider new EA dates
Motions:
Commissioner Mahalingam motioned and Commissioner Leong seconded
the motion to continue this item to the January 2017 meeting for further
thought and discussion. Motioned approved 5-0.
Action Items:
./ Add proposed edits (by Sanchez/Matley) to the website
./ Chair Matley to prepare annual report to the City Council
./ Outreach will be an ongoing activity
4. 2017-18 Budget
Discussion: Commissioners discussed the edits to the budget should be as
follows:
Arts grant: $750
Distinguished Artist: $1000
Emerging Artist: $500
Young Artist: $300 ($100 to each winner, 3 in all)
Public mural pilot: $500
Graphic art services: $500
There was discussion about shifting money to the schoot particularly as a
contribution the art program, as part of the awards budget.
Motions:
Commissioner Mahalingam motioned and Commissioner Leong seconded
the motion to continue this item to the January 2017 meeting for further
thought and discussion. Motioned approved 5-0.
Action Items:
./ Commissioners to consider edits and bring final comments to January
2017 meeting
November 14, 2016 Cupertino Fine Arts Commission Page3
5. Young Artists competition
Discussion: The commissioners reviewed the applications and evaluated
how each best fit the theme and reflected an execution that was age-
appropriate (no indication that the work was done by a parent, teacher or
older child).
Motions:
Commissioner Sanchez motioned and Commissioner Mahalingam seconded
the motion to select the following winners:
1st place: Siona Mahaddalkar
2nd place: Shreya Rao
3rd place: Saachi Mahaddalkar
Motioned approved 5-0
Action Items:
./ Catarina Kidd to send letters notifying winners by December and
check on mid-January availability for City Council target awards date
./ Commissioner Mahalingam to reach out to Mahaddalkar family and
Commissioner Chokshi to reach out to Rao family, to obtain framed
artwork, waivers and confirmation of attendance at awards ceremony
6. Artist directory project
Motions:
Commissioner Sanchez motioned and Commissioner Mahalingam seconded
the motion to continue this item to an unspecified date when the agenda is
less crowded and more attention can be given. Motioned approved 5-0.
7. Potential performing arts centers
Motions:
Commissioner Sanchez motioned and Commissioner Mahalingam seconded
the motion to continue this item to an unspecified date when the agenda is
less crowded and more attention can be given .. Motioned approved 5-0.
November 14, 2016 Cupertino Fine Arts Commission Page4
COMMISSIONER REPORTS AND ANNOUNCEMENTS
• Commissioner Mahalingam reported on the mayor's meeting and relayed
opportunities to join other community efforts such as through Rotary.
ADJOURNMENT
Chair Matley adjourned the meeting at 8:30 p.m. to the Regular Meeting on January 23,
2017 at City Hall, Conference Room C.
U~-....
Staff Liaison: Catarina Kidd, Senior Planner