FAC 09-26-2016CUPERTINO
ROLL CALL
Present: Leong, Mahalingam, Matley
Absent: Chokshi, Sanchez
APPROVAL OF MINUTES
DRAFT MINUTES
FINE ARTS COMMISSION
Regular Meeting, Con£. Rm. C
10300 Torre Avenue Cupertino
September 26, 2016
1. Minutes of July 26, 2016 Fine Arts Commission Regular Meeting
Motions:
Commissioner Mahalingam motioned and Commissioner Leong seconded the
motion to approve minutes from July 26, 2016. Motioned approved 3-0-2
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
PUBLIC MEETING ITEMS
None
NEW BUSINESS
2. Approve Grant Award
Discussion:
The commissioner discussed the grant amount due to lack of award granted to
emerging artist category. All agreed that to manage expectations for future
years, increases should be discussed as part of the budget.
Motions:
Commissioner Mahalingam motioned and Commissioner Sanchez seconded
the motion to select the Cupertino Fine Arts League as the recipient of the $500
grant award.
Motion approved 3-0 -2.
Action Items:
September 26, 2016 Cupertino Fine Arts Commission Page2
./ Catarina Kidd will send out letters to notify applicants.
3. 1/4% for art; Discuss draft ideas for improving FAC process for vetting public art
Motions:
Chair Matley motioned and Commissioner Leong seconded the motion to the
item should be continued to the next meeting so that the whole commission
can craft the criteria .
Motion approved 3-0-2.
Action Items:
./ Commissioners will review draft criteria prior to next meeting.
4. DA Awards -Review Sept 10th award event
Discussion: Commissioners discussed ways that next year's event can be
improved, such as requesting video footage/coverage, consideration of other
venues and combining awards with well-attended events of the winner (such
as a theater event).
Motions:
Chair Matley motioned and Commissioner Leong seconded the motion to
document the improvements for next year.
Motion approved 3-0-2.
Action Items:
./ Commissioner Mahalingam will work with Commissioner Chokshi to
compile a list of improvements for next year's award program.
5. YA Awards -Status update
Discussion: Commissioners discussed outreach for the program.
Motions:
Commissioner Mahalingam motioned and Commissioner Leong seconded
the motion that the commission should continue outreach and be prepared to
review applications received over the weekend since there is a tight timeline
between the application deadline and the November meeting.
Motion approved 3-0-2.
Action Items:
./ All commissioners will continue outreach.
6. Draft preliminary 2017 Work Plan
September 26, 2016 Cupertino Fine Arts Commission Page3
Discussion: Commissioners agreed that all needed more time to review the
work plan draft.
Motions:
Commissioner Mahalingam motioned and Commissioner Leong seconded the
motion to continue the item to the next meeting and to review the draft
between now and then.
Motion approved 3-0-2.
Action Items:
../ Chair Matley will send a draft work plan to the commissioners prior to
the next meeting.
7. Discuss Budget for next year
Motions: Chair Matley motioned and Commissioner Leong for the item to be
continued to the next meeting.
Motion approved 3-0-2.
Action I terns:
../ Chair Matley will send a draft budget to the commissioners prior to the
next meeting.
8. December F AC Social Dinner plan
Discussion: The commissioners preferred for the dinner to be at Main Street
and suggested Oren's for Wednesday, December 7th at 6:30 p.m. This event
would be for commissioners only without significant others.
Motions:
Chair Matley motioned and Commissioner Leong for the item to be continued
to the next meeting.
Motion approved 3-0-2.
Action Items:
../ All should bring alternative suggestions if any.
OLD BUSINESS
1. Artists Directory project
Motions:
Chair Matley motioned and Commissioner Leong seconded the motion to
continue the item to the next meeting.
Motion approved 3-0-2.
September 26 , 2016 Cupertino Fine Arts Commission
2. Performing Art Centers -suggestions to bring back to the Mayor
Motions:
Page4
Chair Matley motioned and Commissioner Leong seconded the motion to
continue the item to the next meeting and added to the 2017 work plan.
Motion approved 3-0-2.
COMMISSIONER REPORTS AND ANNOUNCEMENTS
• Commissioner Leong reported on the mayor's meeting and events happening
around the city.
ADJOURNMENT
Chair Matley adjourned the meeting at 8:35 p .m. to the Regular Meeting on November
14, 2016 at City Hall, Conference Room C.
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Staff Liaison: Catarina Kidd, Senior Planner