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PSC 09-08-2016CUPERTINO PUBLIC SAFETY COMMISSION MEETING MINUTES Tuesday, September 8, 2016, 6:00 p.m. Cupertino City Hall, Conference Room A I. CALL TO ORDER Commissioner Huang called to order this regular meeting of the Cupertino Public Safety Commission at approximately 6:05 p.m. on Thursday, September 8, 2016 in the Cupertino City Hall, Conference Room A, located at 10300 Torre Avenue, Cupertino, California 95014. II. ROLL CALL Commissioners Present: Andy Huang Robert McCoy Gerald Tallinger Neha Sahai Commissioners Absent: (Vacant Position) Staff Present: Staff Absent: Others Present: III. REPORTS Captain Rich Urena, Santa Clara County Sheriff's Office Deputy Chief John Justice, Santa Clara County Fire Department None None 1. Santa Clara County Fire Department Deputy Chief John Justice reviews reports from the Santa Clara Cow1ty Fire Department. He highlights within the July report that first response units are within the target time of 8 minutes 99% of the time. Fire loss was $12,700 due to multiple small fires. He shows more detail to the commissioners regarding how to analyze the provided graphs and charts in the report, including year to year comparisons. There was one significant fire where a transformer arched in a residential area and burned some generators sitting on a trailer in a nearby field. Commissioner McCoy mentions a NextDoor post he saw about this incident in which a resident was complaining about the delayed response from PG&E that allowed the fire to spread down to the bottom of a pole. Deputy Chief Justice explains that PG&E uses an after-hours on-call system, so travel time for the teclmicians needs to be taken into consideration. 2. Santa Clara County Sheriff's Office Captain Rich Urena reviews the Sheriff's Office Report for August. Total accidents in August held steady at 47, 24 of which were property damage only and 3 involved pedestrians. Moving citations doubled in _Augu~t up to 546 from 273 in July, partly due to a renewed focus on violations near schools as the school year began. Among the moving citations, 101 were for speeding, up from 47 in July. There was 1 DUI and no robberies. However, vehicle burglaries rose to 11 from 7 and residential burglaries rose to 24 from 14. The Sheriff's Office arrested two suspects during a burglary in progress last week and continues to focus on addressing the rise in burglaries. There were also 5 _auto thefts, 7 vandalism cases, 9 assaults, and 24 identity theft cases after only 4 reported in July. Response times averaged 3.53 minutes for 7 Priority One Calls for Service, 8.85 minutes for 358 Priority Two Calls and 19.15 minutes for 488 Priority Three Calls, all well within the required response times. Commissioner McCoy asks for more detail about recent vehicle burglaries and bank robberies, and thanks the Captain for the Labor Day weekend DUI Checkpoint that the Sheriff's Office conducted in Cupertino. 3. Commission Reports Commissioner Tallinger reports that he attended a very short Bicycle-Pedestrian Commission meeting. They are considering as part of the Bike Plan a physically separated Class 4 protected bike lane on Stevens Creek from Stelling to Wolfe, and will be working with a consultant. They have put up the Dero (formerly Boltage) machines but one needs to be fixed. Commissioner Sahai reports that she is going to the Sustainability Meetings. Commissioner McCoy reports that Planning Commission did not meet last month, but the Marina project has been approved as a mix of retail, residential and some commercial. It will include 188 residential units with 12 set aside as BMR with half possibly reserved for senior housing. However, the senior portion must have its own entrance and meet other requirements to qualify. The owners of the banks on the current property have raised easement issues which are delaying building permit approval. Some benefits of this project are a new intersection light and improvements on Stevens Creek, plus a hotel which will bring in more Transient Occupation Tax revenue for the City. Chair Huang attended the Mayor's Meeting. The Fine Art Commission discussed adding a .25 tax percentage for Fine Art installations. The Library Commission is proposing a digital gateway, inviting each commission to enter its updates and vital information. It would be centrally located in the Library with an 80 inch curved TV screen and each commission would have a digital tile. The Bicycle-Pedestrian Commission has a Bike Rodeo coming up and they are thinking of changing the age group and encouraging bicycle use in parks which is currently not allowed. Chair Huang suggested they consult the Sheriff's Office for advice; the 2 PSC commissioners are surprised by the sudden changes. The TICC is planning to host a cyber safety event in November-December. The TICC also expressed great concern over a new trend in which hackers break into a business electronically, encrypt all files, then contact the CEO demanding ransom before they will de-encrypt the files. Incidents are probably going unreported, to avoid compromising the perceived security of these companies. Cell signal coverage also continues to be a major concern in Cupertino. Parks & Recreation Commission is working within the master plan, and Planning discussed issues they are looking into. Sustaining Commission is working on energy conservation, including a recent power finding that DVRs consume the most energy in a home, even more than a refrigerator. The Mayor expressed some concern about recall attempts; concern that the dueling ballot measures for and against the new Vallco project will create confusion and result in both being turned down by voters; and concerns regarding to the Bank's easement issue at Marina Food. IV. ORAL COMMUNICATIONS There are no Oral Communications to discuss at this regular meeting. V. WRITTEN COMMUNICATIONS Chair Huang received a request from Robert Kim, asking if the PSC plans to conduct any CAS sign-ups at the upcoming Fall Festival. Commissioner McCoy suggests they wait until the promotional cards they ordered come in, before they do any more sign-up booths at events. VI.APPROVAL OF MINUTES August 9, 2016 ACTION: YES VOTE: YES MOTION: MCCOY SECONDED: TALLINGER 4 to 0 Commissioner McCoy motioned to approve the minutes of August 9, 2016 with no corrections; Commissioner Tallinger seconded the motion; votes taken, all in favor to approve the minutes of August 9, 2016. VII. OLD BUSINESS 1. Discuss participation in the Alert SCC Program, the CAS Program, and the Pulse Points App (Huang/McCoy) ACTION: NO VOTE: NO MOTION: N/A 3 SECONDED: N/A 0 to 0 Commissioner Tallinger asks for clarification on how messages would go out through CAS in a loss of power and thus, loss of city internet. Chair Huang explains that the system utilizes the internet and does require power to send text and phone messages. Captain Urena reassures the commissioners that in case of a major emergency, the Sheriff's Helicopter is equipped with a P.A. system whicl1 could be used to give emergency information to residents. Chair Huang shows the most recent graph from Robert Kim, showing that CAS signups are still rising. There will be a City booth at the Fall Festival this weekend trying to get more CAS Sign-ups. a. Discuss creation of a wallet card/fridge magnet about reporting crimes/fires/incidents and situational awareness ACTION: YES VOTE: NO MOTION:N/A SECONDED: N/A 0 to 0 Commissioner McCoy reports that the card order was approved and paid for by the City and the thousand cards will ship out next week. This particular vendor does not make magnets. 2. Discuss the Continuation of Public Education and Outreach (Tallinger/McCoy/Sahai) a. Discuss event plans for Information Forums ACTION : YES VOTE: NO MOTION:N/A SECONDED: N/A 0 to 0 Commissioner Tallinger wrote another article for the Simply Safe section of the Cupertino Scene about the burgla1y prevention forum he organized, noting where residents can watch the video of the forum online if they couldn't make it. Chair Huang adds that Robert Kim is the contact for verbal translations of the video. Commissioner McCoy met with the sergeant who will be the instructor for the next safety forum, regarding self-defense for up to 100 females aged 13 and up at Community Hall on Saturday, November 19 th from 9:00-11:00am. Anyone aged 13-17 must attend with an adult, and the video may not be broadcasted due to the sensitive nature of the information. Commissioner McCoy requests that Captain Urena give opening remarks at the forum. He would like to work on outreach using NextDoor, City page, Courier, Scene, etc. with Commissioner Tallinger' s help. Commissioner Sahai questions the age limit and Commissioner McCoy explains that some of the information may not be appropriate for younger children because of the nature of some crimes she is teaching defense for, like rape. Commissioner McCoy offers to give the sergeant's contact information to Commissioner Sahai so she can follow up with more questions if desired. The sergeant has been teaching 4 defense classes for 14 years and is part of a national organization. 111.is forum will last two hours, but there are longer courses available through San Jose State University. Commissioner Tallinger requests that Commissioner McCoy send him the event details so he can help meet press deadlines for event promotion. Commissioner Sahai states that her upcoming forum will include topics such as how to make seniors more aware and safer, how to report suspicious activity and how to reach out for help. She is also considering incorporating a health component, such as a health card where they can write down their medical conditions and emergency contact information for relatives. In an emergency, they can use this info card if they can't communicate verbally with responders. Her goal is to prepare seniors for various emergencies so they know what to do, who to call and/or where to go for help. Commissioner Tallinger requests that Commissioner Sal1ai type a document listing everything, to aide PSC discussion, saying there are existing organizations who offer some of these services and tools already which could be utilized for the forum. Mid to late January is the target timeframe and she will look into using the Senior Center as the venue. Commissioner McCoy suggests focusing on getting this information out to the Indo-Asian and Asian Senior Commwuties. They discuss having two forums, each in a different language. Deputy Chief Justice asks Commissioner Sahai how comfortable people from Indo-Asian and Asian countries are with those in w1iform such as firefighters who are only there to help and serve. He has found that many people wait too long to call 911 out of fear, and he requests that this topic be included in the f01um. Commissioner Sahai replies that the message to not fear those in uniform is out there but change is very slow. b. Discuss the possibility of disseminating information about the Firewise Program ACTION: YES VOTE: NO MOTION: N/A SECONDED : N/A 0 to 0 Deputy Chief Justice reiterates that the Firewise Program is necessarily initiated by small communities, such as an HOA (Home Owners' Association) or distinct neighborhood, who are concerned about their own fire safety and willing to put in collective volw1teer hours to improve fire safety conditions. The local fire agency then requires paperwork be signed before they guide an established group towards a plan of action. The program is all about what each iJ.1.dividual, as a home owner or resident, can do to protect their home if a wildfire were to move through, to make a potential fire less iI1tense near their home. Commissioner Tallinger asks if there are any particular neighborhoods that would benefit most from thls program, so the PSC can approach them with information. Deputy Chlef Justice responds that the western most neighborhoods of CupertiJ.10 and those borderiI1g Saratoga tend to be closer iI1to the woods and have more dry brush surrow1diI1gs. They 5 would benefit from increased property hygiene and brush maintenance. Chair Huang suggests that Commissioner Tallinger run another article before the end of the year on the Firewise program, and then the PSC can reach out to higher risk neighborhoods. Deputy Chief Justice also discusses how living in such a resource-rich environment can create some ambivalence among residents who then underestimate the importance of property maintenance and rely on city or county resources to take care of problems. For instance, some homeowners fail to manage the vegetation on their property and then get billed when a city or county agency has to clean up the overgrown trees and brush. This is why fire prevention programs are so important, to educate residents on why it is so important for everyone to help in the effort. 3. Discuss the Collaboration/Cross-Training of Volunteer Groups ACTION: YES VOTE: NO MOTION:N/A SECONDED: N/A There are no updates discussed at this regular meeting. 4. Discuss submitting a request for a monthly report from Cupertino OES (Office of Emergency Services) ACTION: YES VOTE: NO MOTION: NIA SECONDED: N/A 0 to 0 0 to 0 Chair Huang opens the question of whether the PSC should request a monthly report from the Cupertino OES (Office of Emergency Services), just like they do from the Sheriff's Office and the Fire Department. Commissioner McCoy confirmed with a Councilmember that City Council does not receive reports from the OES either but would like to be informed. Commissioner Tallinger suggests asking the Disaster Council to submit quarterly update reports to the PSC, unless changes are made that effect public safety, in which case we (PSC) should get a prompt notification. Chair Huang mentions that from public safety point of view, the head of the OES needs be identified, in a similar way that the Sheriff's Office and Fire Department; OES should be informing Fire & Sheriff's Office of any significant updates. Chair Huang asks Captain Urena and Fire Chief Justice -should we request a monthly or quarterly update on OES from the city? Fire Chief Justice recommends to wait till the city manager completes the new organization structure. VIII. NEW BUSINESS There are no New Business Items to discuss at this regular meeting. 6 IX. FUTURE AGENDA FOR NEXT REGULAR MEETING 1. Discuss Reports from Cow1ty Fire Department, County Sheriff's Office and Commission Liaisons. 2. Discuss promotion plans for CAS, AlertSCC and the Pulse Points App. (Huang/McCoy) a. Discuss creation of a wallet card/fridge magnet about reporting crimes/fires/incidents and situational awareness 3. Discuss the continuation of public education and outreach. (Tallinger/McCoy) a. Discuss event plans for Information Forums b. Discuss the possibility of disseminating information about the Firewise Program. (All) 4 . Discuss the collaboration/cross training of volw1teer groups . (All) 5. Discuss submitting a request for a monthly report from Cupertino OES. (Office of Emergency Services) X. ADJOURNMENT This regular meeting adjourned at 8:25 p.m. XI. NEXT MEETING The next Regular Meeting is scheduled for Thursday, October 13, 2016 at 6:00 p.m. SUBMITTED BY: Jennifer Roth Executive Assistant West Valley Patrol Division Santa Clara Cow1ty Office of the Sheriff September 27, 2016 APPROVED BY: ~ Andy Huang, Commission Chair Date 7