FAC 07-25-2016CUPERTINO
ROLL CALL
Present: Chokshi, Leong, Matley, Sanchez
Absent: Mahalingam
APPROVAL OF MINUTES
APPROVED MINUTES
FINE ARTS COMMISSION
Regular Meeting, Conf. Rm. C
10300 Torre A venue Cupertino
Jul 25, 2016
1. Minutes of May 23, 2016 Fine Arts Commission Regular Meeting
Motions:
Chair Matley motioned and Commissioner Sanchez seconded the motion to
approve minutes from May 23, 2016. Motioned approved 3-0-2
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
NEW BUSINESS
Chair Matley motioned with a second from Commissioner Sanchez to change the order
of the agenda so that Energized by Art is item no. 2 and Emerging and Distinguished
artists is item no. 3.
2. "Energized by Art" utility box pilot project-Phase 2 and judging
Discussion: The Commissioners were concerned about the entries that
appeared to have assistance from an adult. Commissioners requested that staff
reiterate in future contest rules that students' artwork must be original and
independently executed without any assistance from a person outside the age
group.
Motions:
Chair Matley motioned and Commissioner Sanchez seconded the motion to
name the following winners per age category:
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Grades K-2: Amy Tang and Miranda Zeng
Grades 3-5: Madison Chin
Grades 6-7: Olive Tang
Grades 9-12: Michelle Tang
Hongyun Art School submission: Proposed art approved contingent upon
showing to Commissioners a mock-up of how the art would look on all sides
of the box.
Motion approved 3-0-2.
Action Items:
./ Lauren Dickinson will send out letters to notify winners and send a
follow-up mock-up of the Hongyun Art School proposal to the
Commission to confirm that art will be on all sides of the box.
3. Emerging and Distinguished Artist
Commissioner Leong joined the meeting starting with this item.
Discussion: There was no emerging artist selection, due to the missing
statement and recommendation. While the single applicant has a promising
body of work, the application is incomplete relative to the requirements. For
the distinguished artist evaluation, the Commissioners looked for
demonstration of a body of work, breath and longevity.
Motions:
Commission Sanchez motioned and Commissioner Chokshi seconded the
motion to name Harish Agastya as the 2016 Distinguished Artist.
Motion approved 4-0 -1.
Action Items:
./ Staff will send out letter notifying winner, advising that Commissioner
Sanchez will be in contact regarding the award presentation details and
order plaque .
./ Commissioner Sanchez will contact winner to provide these requested
materials to be used for the Fall Fest/September 1Q 1h presentation:
production photos and loop video of clips in both English and Hindi to
be about 2-3 minutes long .
./ Commissioner Chokshi confirmed the set-up and presentation will be
at the Senior Center and can assist with logistics of set-up. Chair Matley
will join Commissioner Chokshi as a subcommittee member for the
presentation.
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OLD BUSINESS
4. Young Artist Award 2016.
Discussion: Commissioners discussed theme ideas and review and agree on
key dates and action items.
Motions:
Commissioner Chokshi motioned and Commissioner Leong seconded the
motion to the following details for the Young Artists Award 2016:
Theme: "Fun in the sun: Things I do in Cupertino's parks and open spaces"
Kick-off date: September 15, 2016
Deadline: November 11, 2016
Motion approved 4-0-1.
Action Items:
./ Commissioner Leong will update flyer with "fun in the sun" themed
graphics but use the same general style as last year .
./ Staff will email the PDF file when available and create paper packets for
Commissioners to pick up from City Hall.
./ Chair Matley will distribute flyers to Seven Springs residential area and
Hongyun Art School.
./ Commissioner Chokshi will distribute to FALC, studios and Peachjar.
5. City's 1/4% for Art
Discussion: ·Staff liaison Kidd provided examples of projects from 2009, 2012
and 2015 and expressed concern that data does not provide meaningful
comparison as the development years and scope of each project vary widely.
Commissioners concurred that the issues were not about the dollar cap amount
but rather diversity of artists and art medium, innovation, appropriate scale
and review process of appropriate due diligence . Commissioners discussed
that a site visit and story poles or other mock-ups would help manage
expectations once the art is installed. There was discussion about holding
meetings at the subject site for the whole commission as part of the review for
future proposed public art.
Motions:
Commissioner Leong motioned and Commissioner Sanchez seconded the
motion to make no changes to the public art ordinance dollar amount cap and
to add clarifying edits to the public art guidelines that are provided to
applicants. Motion approved 4-0-1.
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Action Items:
,/ Staff will email word document of criteria to Commissioner Sanchez.
,/ Commissioner Sanchez will edit the language within the guidelines to
encourage diversity (i.e. variety) of artists and art medium, innovation,
appropriate scale and that a field review, including mock-ups and story
poles, are required. The draft edits will be provided to the Commission
for review.
,/ Chair Matley will review and draft proposed changes/additions to the
F AC process for vetting and approving public art and to email it to you
for distribution to the group .
6. Artist directory project
Discussion: The general consensus was that the Commission preferred to create a
network rather than to control a network, and to connect people. The Commission
wanted to be clear that there would be no endorsement for any particular artist or
group, and to not duplicate work that other groups were already doing.
Motions: Commissioner Chokshi motioned and Commissioner Sanchez seconded
the motion to reach out to local artist groups, find out which groups want to be
included, and provide a link on the Commission's web page that advises where
interested parties may check when looking to hire an artist.
Action items:
,/ Commissioner Chokshi will reach out to F ALC and Art Summit.
,/ Commissioner Sanchez will reach out to Open Studios.
,/ All commissioners will return to next meeting with a report of which
organizations would like to be included on the F AC web page.
7. Potential performing arts centers
Chair Matley and Commissioner Leong motioned for this item to be continued to
the next meeting to allow adequate time for discussion and commissioner reports.
COMMISSIONER REPORTS AND ANNOUNCEMENTS
• Commissioner Sanchez attended the June 1 st mayor's meeting and discussed
performing arts and will attend the next August 3rd meeting.
• Commissioner volunteered to attend the October 5th mayor's meeting. Chair
Matley attended the Crest Awards, reception for Shakespeare in the Park and
discussed that organization's interest in creating partnerships in Cupertino.
Commissioners suggested teaching opportunities for children to be incorporated
into the event.
July 25, 2016 Cupertino Fine Arts Commission Pages
• Commissioner Chokshi requested a commissioner presentation on how art can
benefit children and Commissioner Sanchez agreed to prepare a presentation.
ADJOURNMENT
Chair Matley adjourned the meeting at 9:05 p.m. to the Regular Meeting on September
26, 2016 at City Hall, Conference Room C.
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Staff Liaison: Catarina Kidd, Senior Planner