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FAC 02-26-91 FINE ARTS COMMISSION Regular Meeting--Feb. 26, 1991 cupertino city Hall MINUTES CALL TO ORDER The meeting was called to order at 7:30 p.m. by chairman Sheila Ettinger. ROLL CALL commissioners present: Ettinger, Roberta Hollimon, Frank Jelinch, Robert Lerner, Doris Harry (entered 7:38 p.m.) commissioners absent: None Guests: Jim pizor, newly appointed commissioner virginia Grap, Community outreach coordinator, Euphrat Gallery Staff present: Donna Krey Laura Domondon APPROVAL OF MINUTES Ettinger requested a change on the agenda. The words "Union High" will replace "unified" in reference to Doris Harry's liaison group, Fremont Union High School District. She also suggested that "application forms" replace "flyers", under grants on page 3. Jelinch made a motion to approve the minutes as corrected; Hollimon seconded and the motion passed unanimously. ORAL COMMUNICATIONS Virginia Grap, Community Outreach Coordinator for the Euphrat Gallery, introduced herself and discussed her position at the gallery. WRITTEN COMMUNICATIONS Ettinger distributed announcements and letters relating to art groupS and activities. STAFF REPORT Krey told committee members that the city Council appointed Jim pizor and victoria Robledo to the Fine Arts commission the previous night. Krey asked the commissioners to consider joining the cupertino Chamber of Commerce Speakers Bureau. She said that most speaking engagements will take place during lunch time. Hollimon said she is interested in giving speeches and Ettinger said she is willing to write them. Hollimon, Ettinger, Jelinch and Harry requested application forms. Krey said that she wrote a few lines about the formation of a Friends of the Arts committee in the March Scene. She also said that the San Jose Symphony will be giving her extra brochures which will be distributed to the commissioners to pass on to their various liaison groups. STUDENT ADVISORY MEMBERS Jelinch recapped the student advisory member program in Los Gatos and said that high school juniors were encouraged to participate as members of the art commission. Ettinger suggested that interested students attend an upcoming meeting. Grap said the committee should include a student from De Anza. Jelinch said that all high school students who live in cupertino should be eligible. Krey suggested that the students be appointed as liaisons, as a reformation of the commission would involve the city council changing the FAC ordinance. Ettinger mentioned that the commission should contact music and art teachers. The commissioners decided that there will be two student advisory members: one high school representative (to be chosen by the cupertino union School District) and one representative from De Anza college. The students will be chosen by May for the next school year. Jelinch offered to draft an application form and Harry said that she will write a letter to be attached to the form. Harry agreed to contact the school district and De Anza college's Activities Dept. Grap suggested that the FAC notify the college's Art Association. COMMUNITY DEVELOPMENT PUBLIC ART POLICY The commissioners reviewed a draft of the art policy and made minor changes. Hollimon moved to approve the policy as corrected; Lerner seconded and the motion passed unanimously. This policy will be reviewed by representatives of the planning and parks and recreation commission and ASAC. DISCUSSION OF BUDGET PREPARATION Krey asked the members to submit proposals for the budget year 1991-92 to Ettinger by March 11. She reported that there will be no increase in programs or staffing during the next fiscal year. Krey will meet with Ettinger when proposals have been received and a budget will be presented to the FAC for adoption at the March meeting. NEW COMMITTEES AND MEMBERS AND NEW LIAISON ASSIGNMENTS postponed until the March meeting. COMMITTEE REPORTS Business Relations: Lerner reported that the committee will research pianos in the $5,000 - 10,000 range. Hollimon said the group met with Julia from the Community Center to discuss the piano's specifications. Ettinger told commissioners that the Dayton/Hudson grants program will not fund equipment. She suggested rewording the grant application. Art in Public Places: No report. Suecial Events: Harry mentioned that the committee may feature a local performing group. Grants: Harry said she received 16 grant applications. Grant recommendations will be discussed at the March meeting. Artist's Directorv/Facilities Directorv/Historical Archives: No report. COMMISSIONER REPORTS AND LIAISONS Hollimon and Harry attended a luncheon sponsored by the SCC Arts council. Hollimon reported that the council has been working on two projects: a proposal for a $200,000 grant from the California Arts council, recently awarded; and a proposal for a music and arts school in Mt. View in collaboration with the SJ symphony for a county-wide and in-school music education program. She also said that the NEA encourages local governments' participation in a grants matching program for local schools. Jelinch said the Bicentennial commission is planning a reenactment of the signing of the Bill of Rights. He said that the city of Los Gatos is trying to raise $40,000 to purchase a statue for the town plaza via the Friends of the Arts committee. Jelinch also mentioned that Los Gatos is working on a Music in the Park program. Ettinger told committee members that the Fine Art commission was asked to survey the cupertino Library for opinions and placement of a sculpture. Discussion of library acquisition of a sculpture will be at the March meeting. Ettinger met with other commission and committee chairs at the monthly Mayor's Luncheon. She reported that format of the meetings was discussed and input requested. Hollimon suggested that the luncheon continue to be issue-oriented and attended by all chairpersons. ADJOURNMENT Lerner made a motion to adjourn the meeting at 9:13 p.m. Harry seconded and the motion passed unanimously. The next FAC meeting will take place March 26, 1991.