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FAC 03-26-91 FINE ARTS COMMISSION Regular Meeting--March 26, 1991 Cupertino city Hall MINUTES CALL TO ORDER The meeting was called to order at 7:35 p.m. by chairman Sheila Ettinger. ROLL CALL commissioners present: Ettinger, Roberta Harry, Jim pizor and victoria Robledo Commissioners absent: Robert Lerner Guests: Virginia Grap and Jan Rindfleish, Dr. Shan-Yuan Hsieh Staff present: Laura Domondon Hollimon, Frank Jelinch, Doris Euphrat Gallery APPROVAL OF MINUTES Hollimon suggested that "Fremont" replace "cupertino" in reference to the school district. Ettinger said that "Ettinger will contact" should be added before "De Anza college's Activities Dept." on page 2. She also requested that "She suggested rewording the grant application" be removed from the minutes under Business Relations. Hollimon asked that the projects by the SCC Arts council read as follows: "a proposal for a $200,000 grant to SJ State from the California Arts Council, recently awarded; and a proposal for a collaboration by the community school for music and arts in Mt. View, the SJ symphony, and Young Audiences for a county-wide in-school music education program." Hollimon also suggested that "for local schools" be deleted under the matching grants program. Hollimon made a motion to approve the minutes as corrected; Jelinch seconded and the motion passed unanimously. ORAL COMMUNICATIONS Jelinch told the commissioners that he attended a CALAA conference in Sacramento that focused on grants, how to find grant money and local arts agency management. WRITTEN COMMUNICATIONS Ettinger distributed announcements and letters relating to art groups and activities. She said she received a letter from council member Barbara Rogers regarding an etching of Cali Mill that was purchased and left for the city. Ettinger said Rogers suggested where the etching could be displayed. The etching is now hanging near Conference Room A. STAFF REPORT No report. DISCUSSION OF FRIENDS OF THE ARTS GROUP Harry said the new members should receive a copy of the "Public Art committee Report" produced in November 1990 that suggests ideas for soliciting from outside sources. She said the FAC should send invitations to citizens for an informal get-together to see if they would be interested in an arts group. Recommendations for the formation of the arts group will be discussed at the April meeting. DISCUSSION OF BILL INSERTS FOR ARTS CONTRIBUTIONS Ettinger reviewed the solicitation insert included in the city of Santa Clara utility bills. She suggested that a contribution request form be included in the cupertino Scene next to a Parks and Recreation registration form. Hollimon said Donna Krey should contact steven Dowling to see if he would be receptive to contribution requests in the Scene. Harry said contribution requests could be mentioned in the Scene's Cultural Arts Calendar. Jelinch said that legally, the city cannot set money aside for the FAC and that money collected is placed in the general treasury. Ettinger commented that she is willing to talk to Krey about solicitation suggestions and Hollimon said she will join in the meeting. BUDGET PROPOSAL AND REVIEW Ettinger reported that she met with Krey about the proposed budget. She recommended a $1,000 increase in Grants and a $3,500 increase for Professional services (including Special Events). Hollimon said stage three of the renovation of city Hall (placing a morion behind the mayor's seat in the council chamber) will be funded by the Professional services budget. Harry made a motion to authorize Krey to submit proposal as recommended; Jelinch seconded and the motion passed unanimously. PRESENTATION FROM EUPHRAT GALLERY Jan Rindfleish passed out information packets to the new commissioners containing the gallery's programs and reviews. She said the gallery requests $7,600 from the city for next year's budget. Rindfleish indicated that the request increased by $2,600 because the gallery is planning afterschool programs; working on developing good business relationships in the community; and focusing on youth programs for the coming year. Harry said the grant request for the Euphrat Gallery was entered as a separate line item in last year's budget. Ettinger mentioned that Krey told her that the council did not expect this year's request to increase. Hollimon expressed her concern about the council's reaction to an increase. Harry suggested that Euphrat propose that funding for an after school program be on a separate grant request. Harry moved that in addition to the recommended budget, the FAC recommend an increase in the line item grant to Euphrat from $5,000 to $7,600. Hollimon seconded and the motion to recommend an increase passed unanimously. CONSIDERATION OF CO-SPONSORSHIP FOR CULTURAL VIDEO PROGRAM Dr. Hsieh introduced himself and presented his proposed video project about the life and thought of Confucius. He passed around a number of pictures, maps, prints and drawings and mentioned that the video script is being revised by a senior student at De Anza. Jelinch motioned to co-sponsor the program; pizor seconded and the motion passed unanimously. Ettinger said she will meet with Krey and draft a letter to Suzanne Orcutt, director of the De Anza TV center, in support of Hsieh's efforts. GRANT RECOMMENDATIONS The FAC reviewed the proposed grant recommendations. Harry made a motion to recommend the grants as proposed; Jelinch seconded and the motion to present the proposals to the council passed unanimously. NEW COMMITTEE ASSIGNMENTS The new assignments are listed below: Art in Public places Robert Hollimon* Frank Jelinch victoria Robledo Business Robert Hollimon Robert Lerner* Sheila Ettinger suecial Events Doris Harry* Robert Lerner Jim pizor Grants Doris Harry* Frank Jelinch Roberta Hollimon Directories sheila Ettinger Jim pizor Roberta Hollimon * indicates chairman Note: Frank Jelinch will be chairman for the next grants cycle; victoria Robledo will be added to the grants committee. NEW LIAISON ASSIGNMENTS sheila Ettinqer Flint Center cupertino Library De Anza College Doris Harry city of sunnyvale Cupertino union School District Fremont Union High School District CALAA Roberta Hollimon Festival of the Arts calif. Arts council SCC Arts council Robert Lerner city of Santa Clara city of Los Altos Euphrat Gallery Frank Jelinch Town of Los Gatos Bicentennial Commission Chamber of Commerece Jim pizor Fine Arts League city of Palo Alto Victoria Robledo city of San Jose city of Mt. View COMMITTEE REPORTS Art in public Places: Hollimon and Ettinger met with representatives from the Planning and Parks & Recreation commissions and ASAC regarding an ordinance for public art. Hollimon said the committee discussed the possibility of using the amount of square footage in a new development to determine whether or not art would be required. She mentioned that the director of community development said a general statement of the policy should be included in Cupertino's general plan. Jelinch reported that he received an arts policy from the city of San Francisco regarding standards and criteria. Hollimon said she will meet with the public art committee and report to the FAC at the next meeting. Ettinger said that the library commission asked the FAC to recommend where art could be displayed. She suggested placing art pieces along the stairway. Hollimon suggested adding art work that will add light to the lobby. Ettinger said a member of the library commission should be invited to an upcoming FAC meeting or to a meeting of the public art committee to get more recommendations. Ettinger reported that the painting in the city hall lobby was removed because the gallery was closing, however, the director mentioned he would be willing to lend another painting. She also said that a local artist contacted her and is interested in displaying work in city Hall. Ettinger told the commission that the public art committee should sugget which art work should be displayed. Business: Ettinger told the commissioners that she will call sumitomo Bank regarding help in financing a piano for the community center. suecial Events: Harry said the committee is considering to sponsor a narrated solo performance--an "informance"--by Tandy Beal & Co. She mentioned that the special event will be advertised through the Scene, local newspapers and flyers and recommended that the event take place in June or July. Harry also discussed the Distinguished Artist's Award and reviewed guidelines. She recommended that all entries include supporting documentation, such as a resume and recommendations. The commissioners decided that the award ceremony will be planned after the Special Event takes place and the award will be presented next year. Grants: No further report. Directories: No report. COMMISSIONER REPORTS AND LIAISONS Hollimon reported that Performing Arts Alliance is now called the Festival of the Arts. Jelinch said the Bicentennial committee is creating a poster contest for students. He also mentioned that the town of Los Gatos gives an annual arts citizen award to a person who has contributed to the arts, but is not necessarily an artist. He told commissioners that the Los Gatos Museum society is inviting the FAC to an annual cat's mask ball, a black tie event. Jelinch expanded on the CALAA conference. He said, according to a speaker at the conference, grant money can be found in the following areas: 1) contingency funds never spent; 2) interest off indemnity funds; 3) hotel occupancy tax; 4) bond issues and 5) parking taxes. The CALAA Conference will be discussed in further detail at the April meeting. Harry told the commission that Cupertino union School District's music programs is considered a "high risk" for next year. She also reported that music teachers in the district have received pink slips and were recommended to find other jobs. Harry discussed the Mayor's luncheon and said that the group decided to keep the meetings as luncheons and feature one topic at each meeting. Upcoming topics include: the general plan; the water/drought situation; housing; cable tv; and combined community events, such as the Arts in the Park. Harry said only one member should represent the commission or committee and that attendee should remain the same throughout the year. Harry also mentioned that the mayor will visit all commission or committee meetings and that agendas for the mayor's luncheon will be out in advance. ADJOURNMENT Hollimon made a motion to adjourn the meeting at 10:07 p.m.; Jelinch seconded and the motion passed unanimously. The next FAC meeting will take place on April 23, 1991.