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FAC 05-22-91 FINE ARTS COMMISSION Regular MeetingnMay 22, 1991 Cupertino City Hall MItMES CAll. TO ORDER The meeting was called to order at 7:30 p.m. by chairman Sheila Ellinger. ROLLCAll. Commissioners present: Jim Pizor. Commissioners absent: Staff present: Guest present: Ettinger, Doris Harry, Roberta Hollimon, Frank Jelinch, Robert Lerner, Victoria Robledo Donna Krey, Laura Domondon Ruth Chun APPROVAL OF MINUTES Ellinger suggested changing "opposing" to "supporting" in reference to School Arts Programs on pg. 2. She also asked that "our" be added before "state representatives." Hollimon said "25,000" square footage should replace "20,000" under Committee Reports. Harry motioned to approve the April minutes as corrected; Hollimon seconded and the motion passed unanimously. ORAL COMMUNICATIONS There were none. WRITTEN COMMUNICATIONS Ettinger read a leller from the Oaks Shopping Center thanking the FAC for a recent grant. She also said mayor Barbara Koppel wrote her about the Heritage Parade and application deadline of July 15. Ettinger also distributed announcements relating to art groups and activities. STAFF REPORT Krey announced that the mural lights were installed. She said Scott Sayre will paint a final sealant on the mural. Krey received mixed reactions about the lobby sculpture, "Mars," but told the FAC that an explanation of the statue was helpful. "Mars" will be on display through October. TANDY BEAL INFORMANCE Harry reported that the committee received a banner quote for $800. Krey said the parks and recreation dept. is no longer responsible for hanging banners and that public works is now in charge. Harry told the commissioners that Lerner is in charge of the refreshments at the reception. Krey distributed Tandy Beal flyers and mentioned that a press release will be sent to the media on Friday. She also said Tandy Beal will print invitations and suggested commissioners send invitations to other city commission and committee members. Harry said the FAC should send announcements to city arts officials. Krey asked the commission to give her an estimate of the number of invitations needed. Harry said the concert needs to be spread by "word-of-mouth" and that the commission should promote the event as a "family affair". Pizor mentioned that flyers could be distributed to neighborhood stores and Ettinger suggested passing out flyers to liaisons and calling Mrs. Kilian to ask if she would like to be on the program. Krey told Harry that she will give her a check for Tandy Beal before the event. STUDENT REPRESENTATION ON THE FAC Ettinger reviewed a letter of intent with the FAC to check if it is applicable to De Anza students. The commissioners agreed to made minor changes to the letter for college students. Harry suggested that the high school student application deadline should be Sept. 15. Ettinger said the letter will be distributed to liaisons and school principals. Harry said student body advisors will be notified. Letters will be mailed in August and the positions mentioned in the July Scene. High school senior Ruth Chun said she started to write guidelines for an arts council at Lynbrook H.S. Hollimon asked Harry to consider contacting the Inter-Governmental Council and Ettinger suggested notifying arts departments. DISCUSSION OF FRIENDS OF THE ARTS GROUP Krey said the Euphrat Gallery board of directors or Jan Rindfleish could be used as references to develop an arts group. Ettinger said the formation of the group could be mentioned at the Tandy Beal concert. Harry suggested a breakfast meeting for those interested in joining. Jelinch will contact Lerner to discuss strategies to encourage the community to start an arts group. The FAC also discussed contacting Val Ramsay to get involved. ART IN CITY HALL ACTIVITIES Hollimon said Chris Boissevain's wife suggested having a reception dedicating the new lobby sculpture, but was told that dedications are usually planned for permanent art pieces only. Krey said councilmember Barbara Rogers would like to display all former councilmembers' pictures in the halls of City Hall. She said only four councilmembers' pictures are not displayed. Krey reported that Rogers and the city council also would like to display city managers' portraits. GENERAL PlAN GOALS Krey told commissioners that the community development department is asking commissions and committees for input to the General Plan. Hollimon said the group working on a public art ordinance asked the FAC to create goals, policies and strategies relating to public art that could be included in the General Plan revisions. Hollimon and Ettinger met with associate planner Ciddy Wordell to develop some wording. Hollimon said the planning commission will review the goals once approved by the FAC. After minor revisions the FAC agreed that Hollimon and Ettinger should further develop the recommendation. Hollimon said she would attend the Planning Commission's June 10 meeting to present the public art policy. GIFT-GIVING PROGRAM FOR THE ARTS Ettinger referred to the contribution form and asked for suggestions. Krey mentioned that Cupertino has only one public utility which is not used by all residents and an insert in a utility bill would not be too effective. She said separate accounts can be set-up before contributions are collected. Krey also told the commission that she met with city manager Don Brown about soliciting contributions in the Scene. She said Brown told her that he would like an "all-city" contributions booklet for various city programs. The FAC agreed. Krey said she is willing to work with other committees and commissions to produce a gift catalogue. She stated that she will research Sacramento's contribution program and gather samples. She also suggested contacting the Cupertino Chamber of Commerce for assistance. COMMITTEE REPORTS Art in Public Places - Hollimon will start a file for possible fund raising activities. Business Relations & Developement - Ettinger reported that Sumitomo Bank is interested in giving a grant for the piano and asked her to return in July for the next granting cycle. She said she will draft a letter of intent for the piano by the next meeting. Ettinger also mentioned that Dayton-Hudson normally does not fund music equipment. but the committee would submit a proposal anyway. Special Events - Harry said she and Pizor toured Euphrat and awarded an FAC- sponsored plaque during a high school exhibition. ~ - Harry stated that she spoke with Krishna and encouraged the group to reapply for a grant. Krey asked that the committee give her a list of applicants and addresses during the next cycle. Harry said the director of the California Youth Symphony thanked her for a FAC grant. Directories - No report. COMMISSIONER REPORTS AND UAISONS ¡- Jelinch said five events are scheduled for Los Gatos' Music in the Park program. said she enjoyed a recent California Youth Symphony concert. ADJOURNMENT Jelinch made a motion to adjourn the meeting at 9 p.m.; Hollimon seconded and the motion passed unanimously. The next FAC meeting will be held on June 25 at 7:30 p.m. Harry