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FAC 04-24-90 FINE ARTS COMMISSION Regular Meeting -- April 24, 1990 Cupertino City Hall MINUTES CALL TO ORDER The meeting was called to order at 7:01 by Chairperson Roberta Hollimon. ROLL CALL Commissioners Present: Hollimon, Deborah Arden, Ettinger, Robert Lerner, Val Ramsay Commissioners Absent: Doris Harry Staff Present: Donna Krey and Susan Robinson Guests Present: Caron Blinick, De Anza College, Francis Reed and Howard Reed Nancy Steele, Sheila Marge Frazer, Ed Frazer, APPROVAL OF MINUTES FOR MARCH 27. 1990 MEETING Hollimon noted that fine arts awards on page two should read Distinguished Artists Awards. Lerner moved to accept the minutes as corrected; Arden seconded and the motion passed unanimously. ORAL COMMUNICATION There were none. WRITTEN COMMUNICATIONS Hollimon passed around Arts News from the California Art Commission, a thank you from Schola Cantorum and the Palo Alto Cultural Center events - calendar. Krey distributed a newspaper clip regarding the Cupertino Union School District and a check for West Bay Opera. STAFF REPORT Krey reported that Parks and Recreation Director Steve Dowling is in favor of the Fine Arts Commission working on the acquisition of a piano for the community center. Krey also reported on the budget hearing with Don Brown. The only change was a recommendation that the grant to the Euphrat Gallery be lowered to $2,000. The FAC can go before the city Council to request the original $5,000 amount. There is no indication that the Euphrat has obtained other city funding, though the city of Sunnyvale has received two funding request packages from the Euphrat. OLD BUSINESS There was none. NEW BUSINESS Discuss ioint proiect with De Anza--After reviewing the summary of needs from an FAC survey, Blinick noted that a classical music event with lawn seating and aimed at families seems appropriate. The FAC would help coordinate the event and help locate a group at a reasonable price. The FAC was in favor of the event and suggested a youth orchestra and approaching local corporations for help with funding. The commission noted that the Distinguished Artist Awards could be combined with the event and possible funding could go in next year's budget. Ettinger, Steele and Hollimon volunteered to work on the event. Blinick requested a list of commissioners' names and numbers. She will call the committee when she begins planning the event in July or August. Discussion of Public Art Policv Committee Chanqe--The commission agreed to change the name of the committee to Public Art Committee. The responsibilities will remain the same with the addition of locating sites for public art and proposing acquisitions. It was noted that the Art in City Hall committee is periodic while the Public Art Committee is a standing committee. The Art in city Hall committee will complete the historic photos for city Hall and will be continued as long as acquisitions are needed for city Hall. Arden is chairperson of Art in City Hall and Ramsay is chairman of Public Art Committee. Strateqies for FAC Goals--Hollimon reviewed the goals set in the March meeting and discussed strategies for each. The performing arts event and possibly the distinguished artist awards will be achieved through the joint project with De Anza. Proposals will be made to the City Council by the Public Art and Art in city Hall Committees regarding obtaining outdoor sculpture and the City Hall art collection. A joint project with business will be achieved through the De Anza summer event or through help in obtaining a piano. Suggestions for promoting intracity arts dialogue included: showcasing diverse art groups in an informational forum, a twice a year informational mailing to local arts organizations or a booth at De Anza Days. The Grants Committee will work on the activity and bring it back to the commission for a decision. Intracity Arts Project will be on the next agenda. Update on Business Proiect--The commission decided that the most urgent need was for a piano. Ramsay made a motion to authorize the Business Relations Committee to pursue funding for the purchase of a piano for the community center; steele seconded and the motion passed unanimously. Discuss Art in citv Hall/Purchase of Loaned Art/Memorabilia--Arden reported that the historical photos need frames. These will include a plaque with embossed lettering. She passed out a folder on the Bryan Holt sculpture currently on display in City Hall. Ramsay made a motion to spend up to $800 for framing and labeling of historic photos; Steele seconded and the motion passed unanimously. Ramsay noted that the painting on loan would have a purchase price of between $4,000 and $8,000. Krey will request direction from the city Manager and city Council regarding their interest in purchasing loaned art. She will also check on lighting for the mural. Arden contacted the Graphics Art Center in San Jose regarding the Cupertino mural poster. Their charge for printing the poster is $4,857 for 2,500; $5,764 for 5,000; and $7,276 for 10,000. The City Council will need to approve the project. Art in City Hall will be placed on the May agenda. Discuss co-sponsorship of Welch Choir--Frazer discussed the history of the Welch Choir and distributed a Risca Male Choir brochure. He has arranged a six concert tour and requested that the FAC provide co-sponsorship of a reception to be held at the Quinlan Community Center on Oct. 19. Frazer would like to use the community center for the reception at a cost of $8-$10 per ticket. The commission was in favor of co-sponsoring the event and then developing a policy for future requests. Arden made a motion that the FAC enter as a co-sponsor of the Risca Male Choir; Steele seconded and the motion passed unanimously. Discussion of attendance at citv Connect functions--Registration forms were mailed in by Krey. The commission discussed who will attend which events. Hollimon may attend April 28, Steele will attend May 10, Ramsay May 24 and Ettinger June 22. Any member may attend brown bags at 1762 Technology Drive in San Jose. COMMITTEE REPORTS Public Art Committee--The commission discussed the report of the Public Art Committee listing goals and objectives for the public art acquisiton program. Each goal was assigned to either the Public Art Committee or the Art in city Hall Committee. An additional goal was added of obtaining sculpture for Cupertino parks. Business Relations--Ramsay pointed out the contribution policies and procedures list printed by syntex Corp. Art in City Hall--Arden noted that a James Crable abstract for the City of Cupertino would cost $2,500. prepare proposals for the next meeting. Krey will get information to Ettinger. The committee requested that City Hall be on the next agenda. Special Events--(This item was taken out of order) The committee noted that Glen Rogers Perrotto will receive the Distinguished Artist Award this year and that the Mayor will be in attendance. Steele noted that she is working in conjunction with Suzanne Orcutt of Channel 30 who will videotape the awards and interview the artist. West Bay Opera will - perform eight selections leading up to the award ceremony. There will be a reception following and Steele offered to call commission chairs and councilmembers regarding Sunday's event. Artist's Awards--Arden reported that the Fremont Union High School award has been ordered at First Place and she will bring the invoice to City Hall. Television--Steele reported that Channel 30 would like to produce half hour shows with the FAC each quarter on their current projects. Mural--Krey offered mural brochures to the Mural Education Committee. Hollimon requested commission input on conference attendance and division of expenses. Discussion of use of conference funding will be on the next agenda. Ramsay read a letter from the San Jose Museaum of Art. limited edition The committee will bumper sticker Proposal for Art in COMMISSIONER REPORTS Steele reported on the Fine Arts League demonstration May 14. Eight artists will be teaching classes at the Quinlan Community Center. ADJOURNMENT Ettinger moved to adjourn the meeting at 10:00 p.m.; Arden seconded and the motion passed unanimously.