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FAC 03-28-89 FINE ARTS COMMISSION Regular Meeting -- 7:00 p.m. March 28, 1989 Cupertino city Hall -- Lower Conference Room MINUTES CALL TO ORDER The meeting was called to order at 7:03 p.m. by Chairman Deborah Arden. ROLL CALL Commissioners Present: Lerner, 7:55 p.m. Staff Present: Krey, Guest Present: Steve Arden, Ramsay, steele, Harry, Hollimon, Ettinger, Frausto Dowling, Parks and Recreation Director APPROVAL OF MINUTES FOR FEBRUARY 28. 1989 Arden requested artist's award "caste" be changed to "mold." In that same section the word "award" should be plural. Ramsay corrected the word preliminary under Budget Discussion. Ramsay made a motion to approve the minutes as corrected. Ettinger seconded and the motion passed unanimously. GUEST SPEAKER STEVE DOWLING Parks and Recreation Director Steve Dowling gave a presentation on the Quinlan Community Center. He outlined the facilities that are available, and the activities that are planned for the Center. He talked about possible indoor/outdoor art placement sites. The facility will encompass CCS, parks and recreation, and a historical museum. The tenative completion date is January 1990. L..AL COMMUNICATION None. WRITTEN COMMUNICATION None. STAFF REPORT Krey presented the Commission Appointment certificate to Ettinger on behalf of the City Council. She announced a community dinner will take place on April 9, in honor of Toyokawa visitors, at the Senior Center. The Cherry Blossom Festival will take place on April 8, from 10-5 p.m. Krey talked to the city clerk, who defined an "emergency agenda item" as a situation requiring immediate action that did not exist before the agenda was posted. OLD BUSINESS SPECIAL EVENT COMM. PLANS REPORT Hollimon reported that the committee has decided on a performing arts event to be held in the fall. They have considered Oct. 8 and 22 and are checking into an opera performance in the civic center plaza. GRANTS SELECTION The committee received 11 requests, and one late request for grants. The subcommittee recommended six grant applicants, which include: FINE ARTS COMMISSION March 28, 1989 MINUTES ( .NTS SELECTION continued Judy Gregory, puppet shows, $810; Lynn Gregory, harpist, $330; Peninsulaires, $600; California Youth Symphony, $1,000; Floy zettin, artist, $575; Cupertino Chamber Players, $2,125. Krey requested that a mid-way report be required of all grant applicants. Ettinger made a motion that the commission recommend funding for the six grant applicants. Steele seconded, and the motion passed unanimously. MURAL UPDATE Ramsay reported that the three mural finalists are Timothy Tyler, T. Scott Sayre, and Margaretta Gilboy. The artists were sent comprehensive packets to help formulate their renderings. The mural budget will not exceed $25,000 as appropriated by the City Council. The renderings and revised budget are due from all artists by 5 p.m. on May 26. The renderings will be on display in the City Hall lobby the week of June 5. Artists will receive a $300 honorarium when renderings are received. BUDGET DISCUSSION Krey and Arden had discussed the Fine Arts Commission budget. The committee discussed the budget for special committee projects included in the agenda packet. The special event for the year will be the performing arts event in the fall, $1,500; $250 for Art in City Hall will be deleted. Artist Awards item, $750. The Unique Facility grant is the FAC recommended $2,000 for Euphrat Gallery. The City Council will have budget hearings near the end of May. The Mural line item of $1,800 is to be used y-. the mural dedication, and promotion. They increased the Grant line i_¿m by $3,000 for the year. A new item, communication, $500, will be used for television (Ch.30). They deleted $400 for historical archives; the money will come from materials and supplies. Conference and meeting expenses will stay at $900. Materials and supplies will stay at $1,300 for the next year. Postage will decrease to $500. Printing and duplicating will increase to $700. Membership and dues will be at $150. Graphics will be reduced to $750. Lerner will recopy the budget for the next regular meeting. ARTS 20/20 Ramsay handed out the City of San Jose's Arts 20/20 Report: A Masterplan for the Arts. She pointed out areas that would be of interest to the commission. The document can be used for future reference. CALIFORNIA ARTS COUNCIL/HOSTING MEETING This item was tabled. NEW BUSINESS SANTA CLARA ARTS COUNCIL INTERCITY NETWORK REPORT The Arts Council of Santa Clara County asked for written support from the commission to help them receive grant funding for a pilot project to tie together the 15 cities in Santa Clara County for more resources to the arts. Hollimon drafted a letter in support of their request. Hollimon mpde a motion to send a letter to the Arts Council indicating support of t ir proposal for a grant from the National Endowment for the Arts. Harry seconded and the motion passed with six in favor and one absent (Lerner) at time of voting. FINE ARTS COMMISSION March 28, 1989 Minutes ~ MITTEE REPORTS PUBLIC ART POLICY Loan guidelines were sent to Steele from the city of Sunnyvale and Los Altos. The committee will meet to discuss loan guidelines. ART IN CITY HALL Arden had frame companies bid on the framing for city Hall photos. She received two bids and selected Signature for the job. The company will pick up and deliver the photos to public works, who will hang photos with two hangers on each. She will send the quote to Krey for a purchase order. She will also check into conservation framing for the historical photos. Krey will find out about the hanging of city Manager photos. ARTIST'S AWARD This is on hold until June. GRANTS Ettinger had two grant updates/reports. TELEVISION Steele and Arden met with Elliot Margolies at Channel 30. Commissioners can attend sessions to begin sound, lighting, camera and portapak training. commissioners discussed the possibility of the training and producing their own programs. They also discussed the r-'sibility of 30-second spots highlighting local artists. The committee w_~l continue to explore the possibilities of training. NEEDS ASSESSMENT The needs assessment summary will be sent to Krey, and this item will be removed from committee reports. COMMISSIONER REPORTS STEELE ----cIty of Los Altos is reviewing entrants for sculpture. Los Altos sent a copy of the contract between the city and the artist regarding loaned work. Krey asked that the city Attorney be sent copies of those contracts. The city of Sunnyvale is going to send information regarding loaned art work. She met with Bob Cowan regarding sculpture with new construction in Cupertino. RAMSAY She attended the City of San Jose arts meeting. They are going through their grants process. She handed out a resolution that the San Jose City Council approved for the California Arts Council. She announced upcoming performances and exhibits, and showed the writer's Connection brochure. FINE ARTS COMMISSION March 28, 1989 Minutes s. MISSIONER REPORTS continued LERNER He is receiving the minutes from the city of Sunnyvale and he will attend their next meeting. He is trying to get in touch with city of Palo Alto. HOLLIMON She pointed out a Cal Train brochure highlighting cultural events, and art in their stations. She attended the meeting of the North County Arts Network, which includes commission and committee members from Los Altos, Sunnyvale and cupertino. They are interested in building a network to support arts in the north county. She has a summary of the last meeting. HARRY She will attend the City of Santa Clara meeting next week. Performance will be held at Flint Center on April 9. Command ETTINGER She attended the opening of Genesis, artist work space in San Jose. She pointed out a plaque that is on the Performing Arts garage in San Francisco. ARDEN She has not gotten the City of Los Gatos minutes. The Euphrat Gallery j- opening a new show. An updated copy of the Artist Directory will be p_dced in the Chamber and Library. She announced that April 3 is the deadline for filing Form 730 with the City Clerk's office. ADJOURNMENT Hollimon made a motion to adjourn the meeting at 9:40 p.m. and Steele seconded. The motion passed unanimously.