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FAC 04-26-88 FINE ARTS COMMISSION Regular Meeting April 26, 1988 Cupertino City Hall--Conference Room MINUTES CALL TO ORDER The meeting was called to order at 7:06 p.m. by Chairperson Nancy Steele ROLL CALL Commissioners Present: Arden, Ettinger, Harry, Hollimon, Steele Commissioners Absent: Bingham, Ramsay, Rivera, Roslund Staff Present: Donna Krey, Carol Frausto APPROVAL OF MINUTES FOR MARCH 22, 1988 MEETING Arden moved to accept the minutes as written, Ettinger seconded and the motion carried unanimously. ORAL COMMUNICATIONS Kathy Nunes from the Oaks Shopping Center informed the commissioners of the preliminary plan for a Cupertino Arts Festival to be held in September. The festival would highlight Cupertino artists. Discussion of the festival will be on the May agenda. Grants guideline will be sent to Nunes. WRITTEN COMMUNICATIONS Arden brought in a report from Roslund regarding her meeting with Nunes of the Oaks. Commissioners discussed a letter from the Mayor of Sunnyvale regarding a contribution to "Hands on the Arts." Commissioners decided that although the project was worthwhile, the Arts Council had received grants information in sufficient time to apply through proper channels for a grant. Commissioners also expressed concern about setting a precedent for other arts groups by making exceptions to the FAC guidelines. DISCUSSION OF THE SAN JOSE SYMPHONY Commissioners decided the same rules regarding grants should apply to the symphony, which has requested city funding for a concert series. Grants information had also been sent to the symphony in time to meet the application deadline, according to Steele. Krey said she would inform Mayor Gatto about both decisions commissioners made regarding funding for the symphony and Hands on the Arts project. STAFF REPORT Krey informed commissioners that the City Council had approved Phases 1, 2 and part of Phase 3 for the Art in City Hall Plan. Councilmembers appropriated $4,600 for those phases and directed commissioners to begin the procedure for a historical mural on the stairwell wall. Kreyalso reported that the Nelson visit cost the Fine Arts Commission about $350. All of the labor was charged to the Channel 53 budget. The FAC budget request for 1988-89 is $25,760, about $6,500 more than last year. The increase includes an extra $2,000 for grants, $150 for membership dues, $900 for conference and meeting expenses and extra funding for special projects. There will be no separate video budget for any commission. Krey said Council will allocate any special projects Channel 53 does over its budget. Krey concluded her report by telling the FAC that Mr. Quinlan had agreed to lead a training program scheduled June 7, 9, FAC Minutes April 26, 1988 Staff Report cont. 14 and 16 for three hours beginning at 7:30 p.m. each evening. GRANTS COMMITTEE UPDATE Hollimon agreed to stay on the grants subcommittee until she spoke to the other members. Two members of the subcommittee will rotate out for the next granting period. She will make revisions to the grant application and submit it to Krey for printing. The commission discussed new members, new applications and getting publicity started regarding grants. DISCUSSSION OF ART IN PUBLIC PLACES Steele requested all subcommittee members be present when approaching council to represent the FAC. DISCUSSION OF SUBCOMMITTEE ROLES Steele discussed overextension of commissioners regarding subcommittees. She requested all commissioners to come up with a list of the subCommittees on which they are actively involved and also to list the activity which is going on with that committee. Steele will prepare a form for the commissioners to fill out with this information. DISCUSSION OF HISTORICAL MURAL Steele said the Art in Public Places subcommittee would begin drawing up specifications for the mural and asked for input from other commissioneR. Commissioners discussed specifications for proposals and screening procedures. An alternate will be appointed to replace Roslund on the Art in Public Places subcommittee until she returns. DISCUSSION OF NEEDS SURVEY POSTPONEMENT Hollimon asked that the needs survey be postponed until September because of the time conflict with the Parks and Rec Survey. She said Steve Dowling agreed that the public may be confused with two surveys coming out at the same time. At the July meeting, commissioners will recieve their section of the telephone pages and envelopes to address and stuff. That will be brought back to the August meeting and given to Krey for mailing. REPORTS FROM COMMISSIONERS Steele reported that the City of Los Altos will decide among three proposed sculptures for the city. She told of her conversation with Los Altos Arts Commissioner Sharon Carlton regarding the sculptures, guidelines and action which the Council will take. Steele also asked those involved with the art in Cupertino City Hall to take a look at the art located in the Tandem building. ROSLUND Arden distributed a copy of Roslund's report regarding the Oaks. She discussed Music on the Mall, Cupertino Artist Days and grants from the FAC. Harry spoke of having the art critic from the San Jose Mercury address the FAC. Commissione~agreed that future agenda items include the definition of Fine Arts and the scope of FAC' s relationship with Cupertino schools. HOLLIMON Hollimon brought in the Directory of Visual and Performing Art Facilities in The City of Cupertino. A copy will be in the library and FAC Minutes April 26, 1988 Reports from Commissioners cont. in the Community Relations Office at City Hall. Hollimon reported on the City of Mountain View. The planning of new buildings valued at $1 million or more will include 1 percent of that project's cost for public art, to be incorporated into each project. The City will also allocate from its Transient Occupancy Tax $100,000 annually for public art. A copy of the Mountain View Art Plan will be included in the May agenda packet. HARRY Harry reported on the Cultural Calendar and the need for events during the summer. She discussed delivering the Cupertino Scene to the Cupertino Inn. She also reported on the problems with schools and their music prograns and discussed the FAC's relationship with Arts and education. ETTINGER Ettinger brought up the idea of the FAC awarding scholarships to students in the arts once or twice a year. ARDEN Arden passed out maps to the Stanford Museum tour. She mentioned the current exhibit at the Euphrat Gallery, "Art of the Computer." She also passed out a Fine Arts bibliography, and said she has a copy of the edited lecture by Nelson for commissioners wishing to see it. ADJOURNMENT Ettinger made a motion to adjourn the meeting at 8:58 p.m.; Hollimon seconded and the motion was approved unanimously.