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FAC 07-26-88 FINE ARTS COMMISSION Regular Meeting July 26, 1988 cupertino city Hall--Conference Room MINUTES CALL TO ORDER The meeting was called to order at 7:30 p.m. by Chairman Nancy Steele ROLL CALL Commissioners Present: Steele, Arden, Ettinger, commissioners Absent: Harry Staff Present: Donna Krey, Tracy Colgin Guests Present: Donald Linden, Colleen McCarthy Hollimon and Ramsay APPROVAL OF MINUTES FOR JUNE 28, 1988 Arden moved to approve the minutes as written; Hollimon seconded and the motion was approved unanimously. ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS None STAFF REPORT Krey said the City Council would be discussing the idea of reducing the Fine Arts Commission to seven members instead of nine, since three commissioners have resigned. The item is scheduled for discussion at the council's Aug. 15 meeting. FAC members would receive four-year terms instead of three and one new commissioner would be appointed. commissioners agreed to send a letter to Mayor Gatto stating their approval of the idea. Krey also reported Councilmember Koppel would serve as the council representative for chosing the Artist Recognition honoree. She said the kiosk for the City Hall lobby was being designed for one TV monitor. And, she told commissioners she had met with city Manager Quinlan regarding the FAC needs assessment survey. Krey said Quinlan had some problems with the survey and its questions and suggested further study of the project. Hollimon indicated that she would meet with other members of the subcommittee and review the survey. DISCUSSION OF MEDIA GUIDELINES Commissioners discussed a videotape they had viewed prior to the meeting. The tape was provided by Krey and dealt with media relations. Krey said some of the material was over-exagerated and did not necessarily apply to the FAC, but members agreed the videotape was worth watching and said they found it beneficial for a variety of reasons. Arden suggested that the FAC draft a short policy statement on media procedures for all commissioners and newly appointed FAC members. Krey was asked to provide the policy. DISCUSSION OF LEADERSHIP TRAINING commissioners agreed the program was very good and expressed appreciation for having Quinlan as a facilitator. Ramsay said she enjoyed the asides; Hollimon suggested there may be a way to shorten the course. Most agreed it was too long for busy people. Arden said a good idea from the course was to pull together material such as past minutes, guidelines and goals for new commissioners. The materials should be assembled in a packet for easy reference and the chairman should go over the packet with the new commissioner. Krey was asked to assemble the packet of information. DISCUSSION OF ARTIST RECOGNITION EVENT Arden passed around a written update from Harry. Commissioners agreed that Ramsay will be added to the design award committee. The committee will decide on the award in late August. A discussion was held on when the recognition for the award designer and honored artist would take place. It was agreed the event should be tied into the Fine Arts League's Art in the Park on Sept. 18, but every effort should be made to distinguish between the two events, without detracting from either. commissioners decided to have a musical interlude at about 3 p.m., followed by the presentation of awards. Ettinger asked who would present the awards. It was determined that Harry, as subcommittee chair, would present the artist recognition award and Steele would present the design award. Krey suggested other FAC members in attendance could be recognized at that time, and perhaps a council representative would say a few words. Arden offered to talk to the Parks and Rec staff to find out what details needed to be taken care of. commissioners also agreed not to supplement the league's refreshments. DESIGNATION FOR MEETING WITH CITY STAFF Steele and Arden were appointed to attend a meeting with city staff regarding guidelines for placing art in corporate developments. HISTORICAL MURAL UPDATE Ramsay passed around a draft RFP for a historical mural to be placed in City Hall. Hollimon suggested the words "Indian inhabitants" be changed to "Native American inhabitants." Ettinger questioned the application selection process and commissioners agreed to include city officials and community representatives on the selection committee, for a total of five people. A discussion was held on how detailed the initial information going to the artists should be. Ramsay said the subcommittee would refine the request and bring it back to the commission. Steele asked if someone from the Service Center could measure the mural wall and said she would be on hand to assist. Ramsay said a visit with a San Francisco restoration artist had been arranged and FAC members could attend and ask specific questions about mural details. Commissioners asked Ramsay to find out if the artist was planning on submitting a proposal for the mural and, if so, there would be no preliminary contact with him. DISCUSSION OF LIAISON RESPONSIBLITIES Steele said with the resignation of three commissioners recently, liaison responsibilities should be examined. commissioners agreed to ask the new commissioner to chose a liaison responsibility between the City of Sunnyvale and the city of Palo Alto. Other liaison contact will be discussed when the new commissioner is appointed in August. DISCUSSION OF SUBCOMMITTEES Steele asked commissioners to be cautious about over-extending themselves on subcommittees. commissioners reviewed their various commitments and deleted some subcommittees that no longer are active. They agreed to leave others on the "back burner" while focusing attention on projects more timely. Ettinger said she would like to serve on a subcommittee that would encourage private industry to become involved in the arts through scholarship funding. The subcommittee would be known as Business Community Relations. Hollimon suggested the FAC develop a calendar in January to help schedule commission time. DISCUSSION OF SAN JOSE SYMPHONY PROPOSAL Steele reported that she spoke to Mayor Gatto regarding a proposal by symphony for various performances in Cupertino. She said Gatto agreed the commission was involved in too many activities this year and next would be a better time to consider the proposal. In the meantime, the symphony could apply for a grant through the FAC process. Steele said she would call the symphony contact person and explain the decision. the that year DISCUSSION OF EXTRA MEETING IN SEPTEMBER Hollimon said the timing to award grants would not be sufficient unless the commission met in early September. Members agreed to a meeting Sept. 7 at 7:30 p.m. COMMISSIONERS' REPORTS Arden said the Euphrat Gallery is expanding and she will bring plans at the next meeting. Ettinger provided information on San Francisco symphony and opera performances and said she would find out about the Cupertino Library's policy regarding hanging art. Hollimon showed sketches provided by a former grant recipient, Alice Freund, which were done by students in the class. She also said the library had requested a second copy of the FAC Facilities Directory. Ramsay reported that she had received from the San Jose arts commission a copy of the inventory of all artwork within the City of San Jose but no value was attached to any of the pieces. Steele said she had received a packet of information from the city of Los Altos, including a map of all the sculpture the city has on loan, which she would mail to commissioners. She also reported that she had an appointment at Tandem on Sept. 7 at 2 p.m. to view the company's artwork and display cases and other commissioners were welcome to attend, as well as City Manager Quinlan. ADJOURNMENT Hollimon moved to adjourn at 9:50 p.m.; Arden seconded and the motion carried unanimously.