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FAC 06-23-98 City of Cupertino FINE ARTS COMMISSION Regular Meeting June 23, 1998 1. CALL TO ORDER At 7:35 p.m. Rita Young called the meeting to order in Conference Room A and led the pledge of allegiance. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Present: Chairperson Rita Young, Vice Chairperson Janet Mohr, Commissioners Stephen Beard, Hema Kundargi, Carl Orr, Charlene Pai-Brizendine (7:55 p.m.), Mary Sievert. City staff present: City Clerk Kimberly Smith and Recording Secretary Dorothy Steenfott. 4. APPROVAL OF MINUTES Sievert moved to approve the minutes of the regular meeting of May 26, 1998. Off seconded and motion carried with Pai-Brizendine absent. 5. ORAL COMMUNICATIONS City Clerk reported that Mr. Rivera of Shanachie called to thank the Commission for the grant funds. Once a date is set for a September performance, he will be sending invitations to the Commission. 6. WRITTEN COMMUNICATIONS City Clerk reported that delegates are needed for the Toyakawa trip from August 12-17 during the Obon Festival. She stated that delegates pay their own way and that the cost is $1,160. City Clerk also stated that the trip is open to anyone in the community who would like to participate. City Clerk also reported that the Parks and Recreation concert season is starting each Thursday night from 6:00 p.m. to 8:00 p.m. She also reported that the Dublin Fine Arts Foundation sent out an RFP commissioning Northern California artists to produce site-specific works for art in their parks. The budget for this project is $15,000 to $20,000 for each of six residential parks. June 23,1998 Fine Arts Commission Page 2 7. STAFF REPORTS A. Review of 1999 budget items - Cultural Art (film) Event not funded. City Clerk reported that City Council was pleased to approve funding for Shakespeare, but chose not to fund the film festival. Council felt it was important to fund fewer more powerful events rather than invest small amounts of money for a lot oflittle projects. B. Overview of Commission responsibilities (facilitation vs. implementation). City Clerk described the role of Commission responsibilities. She stated her interpretation ofthat role be that of facilitation. She stated that Council provides the Commission with a budget and it's the Commission's responsibility to find the best places in the community to disseminate those funds to support the arts, rather than the Commissioners themselves creating and staffing the event with their own members. 8. NEW BUSINESS A. Mr. Bill Galarneau and representatives of the Cupertino Fine Arts League introduce their organization and discuss opportunities for mutual cooperation. Marilyn Smith and Bill Galarneau introduced themselves and explained the Fine Arts League interests and activities. Mr. Galarneau stated that the League was interested in knowing more about the Fine Arts Commission and is looking for areas where the two groups might work together. Commissioner Young stated that the Commission sponsors a Distinguished Artist of the Year and felt that the League may be able to help with candidate nominations. City Clerk stated that the Fine Arts League could be added to the mailing lists to receive the monthly agendas so they will be aware of grant cycles and Distinguished Artists nomination deadlines. B. Distribution of Distinguished Artist of the Year nominations to ad hoc committee ofKundargi and Young. Committee to report back with recommendations on July 28, select F AC member to make presentation at Shakespeare on August 8 or 9. City Clerk distributed the nomination forms and requested that one of the ad hoc members take the lead to contact one council member, Jan Rindfleisch, and Sara Loesch-Frank. Fine Arts Commission Page 2 June 23,1998 c. Report from ad hoc committee of Beard, Young and Kundargi regarding art exhibit for the 1999 Cherry Blossom Festival. Send documentation to Superintendent of Schools by August requesting support and dissemination of applications. Young reported that the ad hoc committee was unable to meet and will be prepared to report to the Commission at the July meeting. 9. OLD BUSINESS A. B. Report from the Four Seasons Comer ad hoc committee regarding the Request for Qualifications (RFQ) and draft contract. (Sievert, Young and Beard) Sievert stated that a milestone schedule is being developed. City Clerk will mail the completed schedule to the Commission as soon as it is complete and she also forward the draft contract to the City Attorney for review. Status report of proposed special events banner and selection of final color, size, and mounting hardware. (Sievert, Beard) City Clerk stated that she had contacted Silicon Valley Printing to obtain a scalable copy of the logo, but their e-mail did not have the logo attached. Beard stated that he had spoken to a representative from Silicon Valley Printing, but had not heard anything from them. Beard will contact the printing company again and let City Clerk know the status of obtaining the logo. C. Report from the ad hoc committee regarding the creation of hands-on art experiences for children. (pai-Brizendine, Young) Pai-Brizendine distributed notes from the ad hoc committee meeting. She described several ideas: 1. Have children make a flower arrangement with music from different cultures playing in the background. The music would play for two or three minutes and the children could use flowers to express their feelings about the music. While the children are arranging the flowers, the fathers can do a drawing with their left hand and the mothers can guess what the drawing is. June 23, 1998 Fine Arts Commission Page 4 The activity would take place outside in a park and it was suggested that local stores could donate the flowers and drawing materials. 2. Children could use leaves or sand to build anything they want. It was suggested that the children draw with materials that can be easily washed out with water so they can learn that beautiful things can wash away very quickly. 3. Invite an artist to lead children to make outdoor public art works. Examples would be creating a theme for all bus stations so children can come up with interesting concepts from different cultures. It was also suggested to invite the schools to come up with their own theme and each grade could develop their own bench. City Clerk stated that the Commission would have to get permission from the Santa Clara Valley Transportation Agency to do artwork on bus stops. She stated that the shelters around the benches are owned by another firm and they may not be willing to donate advertising space. She also suggested making the art part of a public service announcement which might make the advertisers more willing to donate space. City Clerk stated that if members of the Commission have sufficient time to see this project through to completion, then they can volunteer their time. If the Commission wants to proceed with the project, but members do not have the time, then an advertisement could be published to see if someone in the community would like to take the project. Young suggested that some of the ideas mentioned could be shared with the Parks and Recreation Department so that they could be included in the summer program. Sievert suggested that the Commission approach Euphrat Museum to expand Family Day to include another full day using one of the hands-on art ideas. Young will approach Jan Rindfleisch regarding the possibility of creating an event for children for the next summer. 9. COMMISSIONER AND LIAISON REPORTS City Clerk will update the roster to reflect any changes. City Clerk reported on a resource document, Regional Cultural Plan for the New Millennium from the City of San Jose. Pai-Brizendine stated that the Mayor's breakfast was very informative and she encouraged everyone to attend one. Mohr will attend the breakfast in July. June 23, 1998 Fine Arts Commission Page 5 10. ADJOURNMENT The meeting was adjourned at 9:45 p.m.