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FAC 07-28-98 City of Cupertino FINE ARTS COMMISSION Regular Meeting July 28, 1998 1. CALL TO ORDER At 7:39 p.m. Rita Young called the meeting to order in Conference Room A and led the pledge of allegiance. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Present: Chairperson Rita Young, Commissioners Stephen Beard, Hema Kundargi, Carl Off, Mary Sievert. Absent: Commissioners Janet Mohr and Charlene Pai-Brizendine. City staff present: City Clerk Kimberly Smith and Recording Secretary Dorothy Steenfott. 4. APPROVAL OF MINUTES Off moved to approve the minutes of the regular meeting of June 23,1998. Beard seconded and motion carried unanimously with Mohr and Pai-Brizendine absent. 5. ORAL COMMUNICATIONS 6. WRITTEN COMMUNICATIONS City Clerk reported on an invitation to attend Transformation: The Art of Ester Hernandez - a 25 year retrospective - from July 11 through August 22 in San Jose. She also reported on California Culture Net which is an interactive collective presence for the arts and culture of California and will be on the world wide web. The web address is Califomiaculture.net. City Clerk stated that a request for 1998 dues for International Sculpture Center was received. The $50 dues allow us to receive a subscription to Sculpture Magazine which is placed in the Library. The Commission was in favor of renewing the subscription and continuing to place the magazine in the Library. City Clerk reported on a thank you letter that was received from the Fine Arts League of Cupertino. The letter stated that they were hopeful there would be areas where the Fine Arts Commission and the League could work together to bring art to Cupertino. The Commission was invited to attend the League meetings that are held on the second Monday of each month. July 28, 1998 Fine Arts Commission Page 2 City Clerk reported on the Shakespeare flyer announcing a reception being held at Hewlett Packard on August 1. 7. STAFF REPORTS 8. NEW BUSINESS A. Report from ad hoc committee regarding Distinguished Artist ofthe Year nominations. Young reported that one nomination was received and that the ad hoc committee unanimously agreed that this artist deserved the honor. Sievert moved to select Makiko Ooka as the Distinguished Artist of the Year. Beard seconded and motion carried unanimously with Mohr and Pai-Brizendine absent. Young will contact the winner to confirm the date for the award presentation at either the August 7 or 9 Shakespeare Festival. City Clerk will order the plaque. B. Report from ad hoc committee regarding art exhibit for the 1999 Cherry Blossom Festival. Young reported on the ad hoc committee's recommendation that flags or banners be the project this year with a theme honoring the 20th anniversary of the City's relationship with its Sister City, Toyakawa. Young read the letter she prepared for distribution to the schools. Discussion developed on several details regarding color, supports for the banners, set up, and placement of banners. The Commission determined that the project this year will be banners to honor the 20th anniversary of the Sister City relationship between Toyakawa, Japan and Cupertino; the theme colors are pink, white, and red; schools can submit up to two banners per school; the Fine Arts Commission will provide pvc pipes and initial installation and tear down; the schools will be given a materials list and a reimbursement of$35 per school, and the Fine Arts Commission will send out a letter with the dimensions and a diagram of how the four pole pockets should be designed. Sievert moved to accept the project as described. Off seconded and the motion carried unanimously with Mohr and Pai-Brizendine absent. C. Discussion of methods to promote more visible art in the community (outdoor sculpture and indoor exhibits). This item was continued to the September meeting. July 28,1998 E. F. 9. Fine Arts Commission Page 3 D. Request for redecoration of lobby display cases. City Clerk reported that the Public Information Officer was interested in updating the display cases with Toyakawa accents and gifts since we no longer have a sister city relationship with Russia. Young volunteered to contact the previous Distinguished Artist of the Year Hoyrup to see if she could design something in addition to the gifts and accents. Review ofproject deadlines and inclusion of new on-going projects. City Clerk reviewed the current project. She stated that the new item, Cherry Blossom Student Art Exhibit, has been added with a deadline of August I and a new committee will be selected each year in June. She also reported that the Four Seasons Comer has been added and that deadlines will be included as the project progresses. Consider cancellation of August meeting. The Commission agreed to cancel the August meeting. OLD BUSINESS A. B. Status report from the Four Seasons Comer ad hoc committee (Sievert, Young and Beard). Sievert reported on an e-mail she received from Parks and Recreation Director, Steve Dowling. The e-mail explained that a second RFP was sent out for the landscape architect and that responses are due August 10. She also stated that Steve Dowling suggested that they meet after the RFP due date has passed. City Clerk will write up the process and timeline without dates of how the public input should take place. Sievert suggested that a video be made to give some background on the project to go with the RFQ packet. Status report of proposed special events banner and selection of final color, size, and mounting hardware (Sievert, Beard). Sievert distributed copies of a draft banner. The Commission was pleased with the draft copy. Off volunteered to get the supports for the banner. Orr moved to direct Beard to prepare the banner, Kundargi seconded. Motion carried unanimously with Mohr and Pai-Brizendine absent. July 28, 1998 Fine Arts Commission Page 4 c. Discussion regarding the creation of hands-on art experiences for children (Pai- Brizendine, Young). Young reported that there has been no movement on this item, which was the result of a suggestion made by Pai-Brizendine. It was decided that the item should be continued to the next meeting when all Commissioners could be present. 10. COMMISSIONER AND LIAISON REPORTS Kundargi reported on the mayor's breakfast. She stated that the mayor was absent and the commissioners each gave an update of the activity on their commissions. She reported that the commissioners were quite unhappy that the film event was not funded this year. 11. ADJOURNMENT Off moved to adjourn the meeting at 9:35 p.m. Kundargi seconded and the motion carried with Mohr and Pai-Brizendine absent.