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FAC 03-26-96 2. City of Cupertino FINE ARTS COMMISSION Regular Meeting March 26, 1996 1. CALL TO ORDER At 7:40 p.m. Steve Beard called the meeting to order in Conference Room A and led the Pledge of Allegiance. PLEDGE OF ALLEGIANCE 3. ROLL CALL The City Clerk explained that Chairperson Ikeda was unable to attend and Vice Chairperson Sievert would be arriving late. Commissioners present: Steve Beard; Robert Lerner (7:45 p.m.); Sheila Mohan; Mary Sievert (8:20 p.m.); Andrew Springmeyer; Rita Young. Commissioners absent: Diane Ikeda. Staff present: City Clerk Kimberly Smith. 4. APPROVAL OF MINUTES A. Minutes of the regular meeting of February 27, 1996. Springmeyer moved to approve the minutes. Motion carried unanimously with Ikeda, Lerner and Sievert absent. 5. WRITTEN COMMUNICATIONS Smith reported that nothing had been received requiring Commission action. 6. STAFF REPORTS Smith reported that the only item was the budget report and that this item should be discussed under new business when Sievert and Lerner would be present. 8. NEW BUSINESS A. Future special events. There were no new ideas for special events. March 26, 1996 Fine Arts Commission Page 2 B. Selection of judges for the Student Artist of the Year. Smith reported on the selection of judges for the Student Artist of the Year competition and asked ifany of the commission members would like to participate as ajudge. Young and Springmeyer volunteered to work on the project. Smith said that she would also contact Mayor Burnett to see if he was available. C. Review of budget request prepared by City Clerk for fiscal year 96-97. Smith reported on the form that is being used to submit the program descriptions for the Fine Arts Commission. Discussion followed regarding a budget increase. Beard moved to increase the budget to $13,000 for grants and $6,000 for special events. Springmeyer seconded. Motion carried unanimously with Ikeda absent. Springmeyer moved to approve the administrative services section of the budget proposal, as amended. Young seconded. Motion carried unanimously with Ikeda absent. D. Status of Stevens Creek "Heart of the City" project. Sievert suggested providing copies of the proposal regarding landmark artIpublic art criteria to the commissioners for discussion at the April meeting. Smith will have copies made and sent out with the April agenda. Sievert reported that the San Jose State students will be making a presentation to the Commission with their ideas. She will contact David Doyle to invite him to the April meeting to discuss the timeline for the project. 9. OLD BUSINESS A. Report from ad hoc committee of Mohan, Sievert and Young on the Sing-Along project May 4. Mohan reported that the Senior Center has been reserved for the afternoon of May 4 from I :00 p.m. to 4:00 p.m. She further reported on the notice that was placed in the April issue of the Cupertino Scene advertising the Sing-Along and requesting music teachers to call. Young will submit the announcement to local papers once participants have responded to the advertisement in the Scene. March 26, 1996 Fine Arts Commission Page 3 B. Recommendation from ad hoc committee of Springmeyer, Sievert and Mohan on grant applications. Mohan reported that the ad hoc committee recommended to grant $1,500 to Creativity Unlimited; $1,000 to Villa Montalvo; $1,000 to DeAnza College; $1,000 to California Youth Symphony for a total of $4,500 in grants. Lerner moved to accept the recommendation of the ad hoc committee. Springmeyer seconded. Motion carried unanimously with Ikeda absent. C. Update from ad hoc committee ofSpringmeyer and Young regarding a children's art exhibit for the 1996 Cherry Blossom Festival. Springmeyer reported that it would not be wise to rush an item through for this year's festival and that he would provide a report at next month's meeting on what was discovered in the three school districts in the area for next year's festival. D. Update on Art of the City package. Young reported that she had spoken to Sandra Beard and received some input on what she had planned. Sandra Beard suggested that the Commission take a larger role in terms of setting guidelines for the artists and companies with the space. Young stated that the Commission did not want to get so involved that liability issues would become an issue. Young stated that Sandra Beard had pretty much the same idea that the Commission had and was not any farther along than the Commission. Smith reported that three responses have been received to the Art of the City project and requested feedback from the Commission on the cover sheet, introduction and cover letter to the respondents. 10. COMMISSIONER AND LIAISON REPORTS A. Report from Young and Ikeda on the Santa Clara County Arts Council awards dinner. Young reported that it was an interesting event and that several awards were given out in different categories. 11. ADJOURNMENT At 10:03 p.m., the meeting was adjourned. The next regular meeting will be April 23, 1996 at 7:30 p.m. . ~ ~mith City Clerk