LIB 05-04-2016City of Cupertino
Library Commission
Regular Meeting
May 4, 2016
AMENDED MEETING MINUTES
CALL TO ORDER
At 7:05 pm Chair Liu called the meeting to order at Cupertino City Hall, 10300 Torre
A venue, Cupertino in Conference Room C Cupertino.
ROLL CALL
Commissioners: Jerry Liu, Annie Ho, Rose Grymes, Ann Stevenson, Gopal
Kumarappan
City/County Library Staff: Christine Hanel, Rosalyn Donald, Interim Community
Librarian, Nancy Howe, County Librarian
Absent: none
Guests:; Boy Scout and parent
1. APPROVAL OF MINUTES
Regular Minutes of April 6, 2016
Commissioner Kumarappan motioned to approve the minutes of April 6, 2016 and
Commissioner Grymes seconded. Motion passed unanimously.
ORAL COMMUNICATIONS
None
NEW BUSIINESS
1. City Gateway
Deferred to next month for update by Commissioner Kumarappan
2. Poet Laureate and Library Commission Budget
Carryover balance of budget allocated to Poet Laureate program. Chair
Liu motioned to approve carryover and Commissioner Kumarappan
seconded . Motion passed unanimously.
3. Library program room
Discuss further clarification of Library use of Community Hall and capital
improvement status . Provide information on budget and policy or invite
staff.
4 . Security cameras at facilities
Consult with Library District and propose adding security camera at main
entrance. Commissioner Kumarappan motioned to propose adding security
camera and Commissioner Ho seconded. Motion passed unanimously.
OLD BUSINESS
l-Community Amenities and Future Development
a) Library room/program space
b) Automated machine (check in/return)
c) Streamlining capabilities
d) Flexible spaces (lab)
e) Incubator space
f) Book mobile
Chair Liu will draft a letter and submit to City Council.
2-2016 Work Plan
2. REPORTS
Staff Report -
Chair Liu will send to Commission
City Staff reminded of upcoming Commissions dinner, Cupertino Day on 5/7, and the
Parks, Open Space and Recreation Master Plan.
Cupertino Community Librarian Report -submitted
County Librarian Report -submitted
Friends of the Library Report-no report submitted.
Cupertino Library Foundation Report-Will continue to sponsor Rotary Club Golf
tournament and Poet Laureate.
Poet Laureate -Report submitted for upcoming scheduled events
Commissioner Reports: limited information due to time constraints
Calendar Review:
California Public Library Advocates Annual Conference November 3-5, 2016
$35 /per member
Mayor's meetings schedule: June-Commissioner Stevenson; July-Commissioner
Grymes
ADJOURNMENT
The meeting was adjourned at 9:03 p.m.
Respectfully Submitted _by,
~~(___
Christine Hanel, Recreation Manager
Recreation and Community Services Department
Minutes approved at the 618116 regular meeting.