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SC 06-24-04 CUPEIQ1NO SENIOR CITIZENS COMMISSION Regular Meeting Thursday, June 24, 2004, 2 p.m. Cupertino Senior Center - Bay Room 21251 Mary Avenue AGENDA 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. MINUTES A. Regular meetings of February 18 and March 25, 2004 5. ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda. 6. MISCELLANEOUS - NO ACTION REQUIRED A. Staff updates a. FY 04-05 Budget Update b. Website Commissioner updates B. 7. ADJOURNMENT a) Adjourn to Thursday, September 23,2004.2 p.m., Senior Center, Bay Room In compliance with the Americans with Disabilities Act (ADA), the city of Cupertino will make reasonable efforts to accommodate persons with qualified disabilities. If you require special assistance, please contact the Parks and Recreation office at 777-3110 at least 48 hours in advance of the meeting. Parking is limited and restricted at the Cupertino Senior Center - a parking pass may be requested at the Senior Center reception counter. DRAFT Senior Citizens Commission City Of Cupertino Regular Meeting Thursday, February 18,2004 1. CALL TO ORDER Kimberly Smith, City Clerk, called the meeting to order at 2:05 p.m. She also introduced present staff to commissioners. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Commissioners present: Linda Walker, Frank Yap, Estelle Incociati, Mavis Smith, Christine Pierce None Julia Lamy, Supervisor; Dave Knapp, City Manager; Therese Ambrosi Smith, Director; Kimberly Smith, City Clerk; Rick Kitson, Public Infonnation Officer; Marie Preston, Administrative Secretary Commissioners absent: Staff present: 4. ORAL COMMUNICATIONS A. Mike Mahoney, Stafford Drive, spoke in favor of filling the Case Manager position at the Senior Center. He reported that this position is a joint, professional position paid partially by the County of Santa Clara. He also stated that the position is a needed service for the senior citizens in Cupertino for bereavement and caregiver support. B. Jack Peters, Linda Vista Drive, requested that the issue of re-establishing the Case Manager position be put on an upcoming agenda of the Commission. He asked the Commission to consider recreating a portion of this position, perhaps 50 percent, and also consider collaborating with other cities to share in the cost for the management program. C. Dave Knapp, Scenic Boulevard, City Manager, congratulated the new commissioners and wished them well in their endeavors. 5. WRITTEN COMMUNICATIONS A. Suggestion from Don N. Otto: City Clerk Smith suggested the Commission not take action on this item as the description in the posted agenda may not Senior Citizens Commission February 18, 2004 Page 2 00 have been sufficient enough to allow interested members of the community can speak to it. Part of the suggestion included comments that may be better addressed with the Public Safety Commission. City Clerk Smith stated that staff would communicate to Mr. Otto that his suggestion regarding a crosswalk will be given to Public Safety Commission. 6. NEW BUSINESS A. Each Commissioner introducted themselves. B. ACTION: C. ACTION: D. Selection of Chair for 2004: Commissioner Walker nominated Commissioner Yap and Commissioner Pierce nominated Commissioner Smith as Chair. A motion was made and seconded to appoint Commissioner Yap as the 2004 Chair. The motion passed 4 in favor, 1 against. Selection of Vice-Chair for 2004: Commissioner Pierce nominated Commissioner Smith. A motion was made, seconded and passed unanimously to appoint Commissioner Smith as the 2004 Vice-Chair. Selection of quarterly meeting cycle: Commission agreed to meet quarterly per Resolution 03-188. A motion was made and seconded to hold their regular quarterly meetings on the 4th Thursday of March, June, September, and December. Staff Comments Regarding when to have their next meeting to discuss the vacant Case Manager position, City Manager Knapp recommended voting for another meeting. He gave them the background on the City's current budget situation and the looming State budget problems. He recommended that the Commission look at the budget for the Senior Center and senior issues and make their recommendation to Council in time for the Council's budgetary review in April/May. ACTION: ACTION: ACTION: A motion was made for the Commission to meet, Wednesday, March 10, to discuss the vacant Case Manager position. This motion was withdrawn. A motion was made for the Commission to hold a March regular meeting on the third Thursday of March. This motion was withdrawn. A motion made, seconded, and passed unanimously to select Thursday, March 25, at 2 p.m., as the first quarter-cycled meeting. Senior Citizens Commission February 18, 2004 Page 3 on PRESENTATIONS A. City Clerk, Kim Smith, highlighted the requirements of the Brown Act, which is a State law that requires public agencies to have their meetings in public. She also distributed a Western City Magazine article about parliamentary procedures. Public Infonnation Officer, Rick Kitson, discussed the responsibilities of representing the voice of the people, and how to keep clear on their role as a commissioner when approached by the media. Parks and Recreation Director, Therese Smith, discussed the role of a commissioner. She recommended they work closely with Supervisor Lamy to develop a work program. She reviewed the City Council goals and explained how many of the goals involve commissions' input. Parks and Recreation Supervisor, Julia Lamy, discussed Senior Center programs, mission statement, accomplishments in 2003, funding of programs, and current budget reductions. She stated that she would be working with the Council on Aging to figure out a way of getting some services to needy individuals via the Senior Center. Public Comment ACTION: 7. B. C. D. A motion was made, seconded and passed unanimously for the Commission to meet quarterly thereafter on the fourth Thursday of June, and September. Joseph Walton, Bicycle/Pedestrian Commissioner, congratulated the new commissioners. He stated that a lot of what his commission does is to promote walking and bicycling, and this is done in conjunction with other commissions, so they can expect to hear from this commission in the near future. ATTENDING MAYOR'S BREAKFAST A. Chainnan Yap agreed to attend the first mayor's breakfast, which is held the third Tuesday of each month, at 7 a.m., at Hobee's Restaurant 8. 9. ADJOURNMENT A. Chainnan Yap adjourned the meeting at 4 p.m. Respectfully submitted Marie Preston, Administrative Secretary Minutes approved at the , 2004, regular meeting. DRAFT Senior Citizens Commission CITY OF CUPERTINO REGULAR MEETING THURSDAY, March 25, 2004 1. CALL TO ORDER Chainnan Yapp called the meeting to order at 2 p.m. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Commissioners present: Linda Walker, Frank Yap, Estelle Incociati, Mavis Smith, Christine Pierce None Julia Lamy, Supervisor; Marie Preston, Administrative Secretary Commissioners absent: Staff present: 4. ORAL COMMUNICATIONS A. Ralph Otte, Lucky Oak Street, spoke in favor of establishing a sister city relationship with one of four recommended cities in the Pearl River Delta in southern China. He discussed the need for 20 people who might be interested in this project, and provided contact infonnation. 5. WRITTEN COMMUNICATIONS - None 6. NEW BUSINESS A. Review the Case Management Program and make recommendation to City Council- Supervisor Lamy presented an outline on the scope of the case management program in Cupertino and how it links with the countywide program. She also reported that she had submitted a budget asking for the case management program to be funded in the next fiscal year. Supervisor Lamy answered clarifying questions from the Commission. Commissioner Smith asked if a volunteer case manager would be accepted. Supervisor Lamy stated that the Senior Center has an active volunteer program that does wonderful work. She was unsure if there were any volunteer assignments in the county with such a protocol. She also stated because she, herself, was not a licensed case manager or degreed, and it would be difficult for her to accurately supervise a volunteer. Parks and Recreation Commission - DRAFT March 25, 2004 Page 2 of3 Supervisor Lamy noted that to get the matching funds from the county, a caseload of 120 cases per year is required. (Prior case manager did 130 in 2003). Every month, a report is given to the county and they in turn send a check. The last report given to the County was in December 2003. Commissioner Pierce asked ifthe census data showed that the aging population was increasing or decreasing in Cupertino, and Supervisor Lamy answered that this infonnation is being researched. Commissioner Yap asked if there had been an uproar with the vacancy of the case manager? Supervisor Lamy stated that most days, they get two to three requests for services. Commissioner Pierce asked why the internship support was eliminated from the current funding request and what was the role ofthe interns. Supervisor Lamy stated that in tandem with the case manager, two interns assisted in the expansion ofthe number of cases. In the first year, a new case manager will probably not be able to get up to speed while supervising two interns. This infonnation will be included in the report to City Council requesting funding. Public Comments Jack Peter, Linda Vista Drive, spoke in favor of requesting funding of the case manager position at the Senior Center. Diane Snow, retired Cupertino Senior Center Recreation Supervisor - Supervisor Lamy read a fax from Ms. Snow giving her opinion of the case management program and asking the commission to consider supporting the case management program at the Cupertino Senior Center. ACTION: A motion was made, seconded, unanimously passed to have a proposal for full funding of the case management program made to the City Council. 10. MISCELLANEOUS - NO ACTION REQUIRED A. Commissioner Reports: a. Commissioner Smith reported that Mr. Otto may not have received a response regarding his recommendation for a crosswalk across Stelling Road, and that he had been talking to two mayors and one commissioner without any confinnation that someone in the city was looking into his comments. Commissioner Smith investigated and found that Glenn Goepfert, Assistant Director of Public Works, had received the comments, but no response had been sent back to Mr. Otto. Commissioner Smith requested that someone Parks and Recreation Commission - DRAFT March 25, 2004 Page 3 of3 c. contact him about his comments and give him an update. Staff stated they would make contact with Mr. Otto. Chainnan Yap reported on the Mayor's breakfast he attended on March 16 where he met with other commissioners and discussed their various plans and issues. The Commission agreed on an attendance rotation for Mayor James's monthly breakfast meeting (third Tuesday of each month at Hobee's Restaurant, 7 a.m.): April - Mavis Smith May - Christine Kennedy Pierce June - Estelle Incociati July - Linda Walker August- Frank Yap September - Mavis Smith October - Christine Kennedy Pierce November - Estelle Incociati b. 11. ADJOURNMENT Chainnan Yap adjourned the meeting at 3:12 p.m. Respectfully submitted Marie Preston, Administrative Secretary Minutes approved at the , 2004, regular meeting. City Of Cupertino. Commissions Page I of I Home Page: City Government: Commissions: CommiSSIOns CITY COMMISSIONS 11IIIIIIII Fine Arts Commission A commission is created as an advisory arm of the Council as the result of a polley decision. Each has been charged with certain responsibilities in specified areas, and It is within these that the body should act. It may be that a member of a commission may disagree with an established policy. This is part of the democratic process, as is the expression of that disagreement in a minority vote. In spite of conflicting viewpoints, however, it is the process of addressing the Issued that Is served by commission action. The City is proud of its citizen participation and extends a hearty welcome to all commission appointees. General Co Bicycle Pedestrian Commission Emall, tnforroaJioÐ' Housing Commission ... Library Commission ~ Parks and Recreation Commission Planning Commission Select from the list of commissions to the left to find out more about each and how you can become involved. Public Safety Commission Senior Citizen Commission Notice is hereby given that the City of Cupertino encourages residents to apply for positions on City Boards, Commissions and Committees that wlil have vacancies In the future. Teen Commission Telecommunications CommisSion For more Information about meeting times or places, or to apply for a commission, contact the Cupertino City Clerk's Office at 777-3223. Commission Membership Web/ACCeSSibility POliCY (Ç) 2004 City of Cupertino. All Rights Reserved webmasterß http://www.cupertino .org/city ~overnment!commissions/index.asp 6/14/2004 City Of Cupertino. Senior Commission Page I of I Rec'eaMn Schedule I Event Calenda, I Contact Us I FAQ I Search L~~~~~~~~~- .. Home.'p~ge : CIWGoVemment : Commissions: Sen!oLCommission : Senior Commission CUPERTINO SENIOR CITIZEN COMMISSION 11IIIIIIII Fine Arts Commission The commission consists of five members appointed by the council to four~year, overlapping terms. The primary functions are to advise the city council on all areas of seniors related issues. Senior Can Bicycle Pedestrian Commission Name: Parks & Rec Housing Commission Meetings are held 4th Thursday of March, June, September, and December at 2:00 p.m. in the Cupertino Senior Center, 212S1 Stevens Creek Blvd. Tel: 408~777~31 Library Commission Email: m.ilt9~:Q.xk Parks and Recreation Commission Q~ here to co to Acendas and Minutes. Planning Commission Commissioner Names: Estelle Incociati Public Safety Commission Christine Pierce Senior Citizen Commission Mavis Smith Unda Walker Teen Commission Frank Yap Telecommunic~tlons Commission Commission MemberShip Staff Contact: Parks & Recreation Phone: 408-777-3110 Email: parkS@çYQer!ino.org Web/Accessibility polley @ 2004 City of Cupertino. All Rights Reserved webmasterŒ http://www.cupertino.org/city_govemment/commissions/senior - commission/index. asp 6/14/2004