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PSC 03-10-2016CUPERTINO PUBLIC SAFETY COMMISSION MEETING MINUTES Thursday, March 10, 2016, 6:00 p.m. Cupertino City Hall, Conference Room A I. CALL TO ORDER Commissioner Huang called to order this regular meeting of the Cupertino Public Safety Commission at approximately 6:01 p.m. on Thursday, March 10, 2016 in the Cupertino City Hall, Conference Room A, located at 10300 Torre Avenue, Cupertino, California 95014. II. ROLL CALL Commissioners Present: Andy Huang Gerald Tallinger Robert McCoy Bob Cascone NehaSahai Commissioners Absent: None Staff Present: Center Services Staff Absent: Others Present: III. REPORTS Lieutenant Jim Cmman, Santa Clara County Sheriff's Office Battalion Chief Brian Glass, Santa Clara County Fire Department Rick Kitson, Public Affairs Director for the City of Cupertino Tom Walters, Recreation and Community Services Coordinator, Quinlan Ken Ericksen, Citizen Corps Coordinator, Cupertino Office of Emergency Captain Rick Sung, Sm1ta Clara County Sheriff's Office Deputy Chief John Justice, Santa Clara County Fire Department None 1. Santa Clara County Fire Department Battalion Chief Glass reviews the February Fire Report, pointing out that call volume was typical m1d response times were mostly within set parmneters, with a few outliers for calls up in Stevens Cm1yon. There was one significm1t fire loss of $115,000.00, caused by a fire in the meat smoker machine at Whole Foods. The grease trap ignited, creating a small fire that was fully encapsulated and posed no threat to the structure or occupants but did significm1t damage to the machine. He says the Sheriff's Office responded quickly to evacuate the building as a safety precaution, demonstrating the great parh1ership between the two agencies. Commissioner Cascone asks about a report statistic indicating some multi-injury non-vehicular incidents, remarking how unusual that is in Cupertino. Battalion Chief Glass will ask Deputy Chief Justice to bring more information on that next meeting. Commissioner McCoy asks Lt. Cannan to send the location information on the listed motor vehicle-pedestrian, and Battalion Chief Glass offers to send the :information as well. 2. Santa Clara County Sheriff's Office Lt. Cannan reviews the February 2016 report, noting that response times for all priority level calls for service were even quicker than last month. Among selected crimes, there were zero robberies in Cupertino last month, 15 residential burglaries which shows a nice downturn in activity, 5 commercial burglaries, 9 vehicle burglaries which again is significantly lower than before, 7 grand thefts, 6 auto thefts, 5 vandalism cases, 17 identity thefts, 5 domestic violence calls, and 3 simple/aggravated assaults. In traffic-patrol combined activity, there were 248 moving citations, 81 speeding citations and 305 other citations. There were 5 DUis, also indicating a nice downturn compared to previous months. Injury accidents totaled 6 and vehicle-pedestrian accidents totaled 4, which correlate with the numbers on the Fire Report. There were 41 accidents with property damage only and zero DUI accidents. Overall, accident numbers came down from 54 total in January to 47 total in February. Commissioner McCoy adds that the brand new Community Academy is going very well, and they would like to thank the deputies for putting on such a good program. 3. Commission Reports Commissioner Tallinger reports that the Bicycle-Pedestrian Commission consultant Alta presented the Cupertino Bike Plan by Alta at the Community Hall. He notes there were no specifics and a lack of discussion on the impact to traffic safety. He spoke to the Alta representative afterwards who explained there will be a separate Impact Study by the City. The Santa Clara County Bike Plan will be presented at the Quinlan Center on March 31"1• On March 1"1, the Bicycle-Pedestrian Commission went before the City Council to petition to make Chelsea Biklen full-time for the Safe Routes to Schools program, and it was approved. Commissioner McCoy wonders if they will transfer the Boltage program to her as well. Commissioner Tallinger announces that the Fire Department will offer the following: an EOC class on March 10th and April 22nd, ICS Interface class on March 2211 d and April 28 1h, and ICS 100, 200, 700, 800 and 775 on multiple dates through June. People can sign up through the County Fire website. Continuing, he adds that CARES has reported Phase 1 of the ARC NET is to be completed in about a month. He also went to a wonderful Community Wildfire Plan meeting presented by the SCCFD, but attendance by the public was weak. Ken Ericksen offers that future meetings could be announced through CAS and the volunteer portal, to ensure the information gets to the people who are most interested by possible wildfires. 2 Commissioner Tallinger discusses the Mayor's Meeting. The Citizens for Sensible Growth Initiative group did not get enough signatures on their petition for a special election, but did gamer enough to make it onto the regular November Election. The Mayor shared that it is going to cost the City of Cupertino about $500,000.00 to do the Impact Study Report on the Vallco project, which is required by CA Election Code 9212 in order to put this group's initiative on the ballot. In addition to $150,000.00 for the Impact Study Report about The Oaks Project ballot initiative and attorney fees, the total cost to the City will reach over a million dollars. The Mayor is negotiating for City space within the Vallco project, including maybe another Library. C01mnissioner Tallinger also reports that the Parks & Recreation C01mnission is revisiting the Stevens Creek Corridor Plan. The Teen Commission's WOW event was this week. The TICC mentioned planning another Cyber Security Forum, and a Hack-a-thon to develop Apps around the City GIS. Commissioner Sahai reports that she attended the Teen Commission meeting where they discussed the Walk One Week program and securing speakers for their Idea Forum. She gave some suggestions, but felt there were no public safety related topics discussed at the meeting. Chair Huang revisits the idea of dropping an active liaison role with the Teen Commission for this reason. Commissioner Sahai agrees to keep an eye on the agendas in case something related to public safety arises at a later time. Chair Huang asks Commissioner Sahai to remind the Teen Commission that he volunteers to be a speaker for their Idea Forum. Commissioner Cascone explains that the Parks & Recreation Commission is related to the Recreation Community Services Department, which is where the City OES sits. They are undergoing some resh·ucturing, so training issues are pending. CARES and ARC NET have completed installation of a co1mnercial Wi-Fi spot up at Lehigh, hoping to complete two more locations soon, including City Hall and the Corp Yard. The goal is to establish an intranet that can be c01mected to the :internet if needed. Chair Huang asks about coverage for the area behind Monta Vista High School, and Commissioner Cascone says line of sight is the only issue and not distance, so physical barriers will pose a problem. Co1mnissioners and staff discuss possible alternative EOC sites and factors being taken into consideration. Commissioner McCoy interjects that he has discussed with the owners of the Vallco and The Oaks projects the possibility of placing cormnunications ante1mas at those sites. He was asked to put together itemized lists for each of them, detailing necessary parts and space requirements. Commissioner Cascone suggests reacl1ing out to Jim Oberhofer. Mr. Kitson agrees that he is well-versed in writing proposals. C01mnissioner McCoy asks Mr. Ericksen to speak with Mr. Oberhofer about putting together a list of what would be required to install a communication facility at each location. Commissioner McCoy reports that he attended the City Council meeting, and the Plarming C01mnission meeting last night where they approved a pizza shop with separate attached bar in Main Street called Doppio Zero Pizzeria. Chair Huang states that he has nothing to report. 3 IV. ORAL COMMUNICATIONS Commissioner McCoy relays a concern from a member of the public regarding the exit from Hwy 85 onto Stevens Creek at De Anza College. Vehicles stack up in the right turn lane, and then block the east bound traffic on Stevens Creek Blvd. Also, some people don't stay in their lane when they go through that turn. Additionally, many corporate bicyclists often cut in through traffic at this intersection and at Stevens Creek Blvd. at Torre Ave, sometimes going through a red light illegally .. They don't wait for the signal, instead darting across the multi-lane road when there is a break in the flow of traffic. V. WRITTEN COMMUNICATIONS Commissioner Tallinger brings to attention that there have been numerous IRS-Scam phone calls lately reported on Nextdoor. He has received them personally, and he has received messages from many others who have been called as well. Chair Huang mentions that The Forum posts warnings about this scam on their bulletin board because the senior residents are being called so frequently. Chair Huang presents an email from an Oak Valley Way resident, complaining about visitors to the local park that are clogging their street with traffic and parked cars; Lt. Cami.an asks if this occurs during the week or on the weekend, expla:ining that Cupertino Code Enforcement works weekdays, so issues on the weekend are directed to deputies on patrol. There are no parking restrictions along the street beyond the fire lane; however some cars in the presented picture are parked too far from the curb which is a violation. Chair Huang explains what he heard from tl1e Park that parking spaces in the provided lot are limited by design to try to limit the number of park visitors, but people just overflow onto the streets. Chair Huang asks Lt. Caiman to respond through email to this resident and copy him. VI.APPROVAL OF MINUTES 1. February 11, 2016 ACTION: YES VOTE: YES MOTION: TALLINGER SECONDED: MCCOY 5 to 0 Commissioner Tall:inger motioned to approve the minutes of February 11, 2016; Commissioner McCoy seconded the motion; votes taken, all in favor to approve the minutes of February 11, 2016. VII. OLD BUSINESS 1. Discuss participation in the Alert SCC Program, the CAS Program, and the Pulse Points App (Huai1g/McCoy) ACTION: NO 4 VOTE: NO MOTION:N/A SECONDED: N/A 0 to 0 Rick Kitson presents information on the City's level of online activity. There is an official monthly report on these details. Sign-ups to CAS have been static recently, but tl1ey have seen spikes in the past that correlate witl1 promotions by the PSC. The City's Twitter following is still growing, U-tube activity has been flat overall but the City has its own U-tube Channel to push out video information. Facebook and Twitter proves fairly active, given tl1e modest City population of 60,000 people. The City separates chaimels or pages by interest, having one for Citizen Corps, one for McClellai1 Rai1ch, etc. Commissioner McCoy asks whether tl1e PSC could have its own Facebook page. Mr. Kitson responds that only tl1e Teen Commission has tried it and it becomes very complicated given possible conflicts of interest. It might be useable in a limited fashion, for outreach ai1d event promotions. Mr. Kitson reviews additional details, such as how many people access sites through mobile devices, and that people are very interested in City growth and plaiming topics. Statistics show that public meetings broadcasted online garner a much larger audience, multiplying the physical audience about ten times. One point from this data is how there is a wide variety of people that access the City through online means, so Staff is trying to increasingly differentiate messages to various parts of the audience, reaching out to them in ways tl1at are more relevant. The City also uses an online service for tracking input from residents. Commissioner Tallinger requests that this monthly report be forwarded through Captain Sung to the PSC every month. Chair Huang reports that he did a walk-through of the entire Oak Valley neighborhood to encourage CAS sign-ups, covering between 100-200 residences. He discovered about 25% were new owners that did not know about CAS but were pleased to know this service is available. Commissioner McCoy asks if the City sends a welcome-information packet to new residents. C01mnissioner McCoy suggests contacting realtors or block leaders, to push that information out to new residents. Commissioner Tallinger suggests doing monthly information blasts through the existing channels like Twitter ai1d Facebook. Commissioner McCoy mentions that Ft. Lauderdale just picked up PulsePoints as well. 2. Discuss the Continuation of Public Education and Outreach (Tallinger/McCoy) ACTION: YES VOTE: NO MOTION:N/A SECONDED: NIA 0 to 0 C01mnissioner Tallinger reports that Cupertino is listed as one of the safest cities in the state, and one that utilizes a lot of mobile teclmology like Apps. Commissioner McCoy would like to find out if the PSC could promote events through these Apps. Commissioner Tallinger begins discussing the public safety forums, proposing tl1at residential burglary and identity theft should be split into separate forums because there is ample content for each topic and the goal is to limit the presentation to one hour plus a half hour for questions. He would like to focus on 5 topics where the residents can help directly mitigate risks. There are many little steps residents can take to help protect themselves and their property, and it's helpful to know how and when to report suspicious activity. The commissioners decide to have a single speaker, from the Sheriff's Office. C01mnissioner Tallinger suggests using the Community Hall facility and inviting showcase vendors, but Commissioner McCoy advises against it, saying that it may give the impression that the City is officially approving of or promoting those vendors. Commissioner Tallinger recommends inviting the Mayor or a Councilmember to open the forum, and providing light refreshments and snacks. Captain Sung, the PSC' s Staff Liaison, would have to request refreshments through Rick Kitson' s office. Commissioner Huang suggests limiting vendors to displays, disallowing transactions at the event, and holding the event on a Friday so that people are more relaxed. Lt. Cami.an mentions the importance of including some information about what rules govern law enforcement's contact witl1 people, to educate residents on what to expect when they interact with deputies. Commissioner Huang requests that a small portion of the presentation be given in Mandarin, to help break down some cultural misconceptions about law enforcement in America. Commissioner Tall:inger suggests they video the presentation and make it available in different languages. C01mnissioners look at brochures offered by the Sheriff's Office and ask whether copies can be provided. Commissioner Cascone adds that there is a conlpany offering some free spreadsheets to help people itemize all their household items in case of a burglary. Commissioner Tallinger talks about promotion articles and aimouncements about the forum that he would like to place in the Cupertino Scene and Cupertino Courier, the Community Calendar ai1d City website, plus short commercials on Cupertino Radio and Cupertino TV. He also would like to place flyers at Cupertino buildings, the Library, faith-based orgaiUzations, and maybe even the Cupertino schools/districts or in the Chamber of Commerce news. The target date is late June. It may be possible to send out an aimouncement through CAS too. The corrunissioners intend to learn what the City policy is on aimouncement platforms and on including vendors. Corrunissioner Tall:inger requests that Lt. Caimai1 send him some past presentations the Sheriff's Office has already done. At the end, all com1nissioners agree that the first forum will take place this June, last an hour and a half total, ai1d present one speaker from the Sheriff's Office. a. Discuss how to align public safety outreach and established County materials. ACTION: YES VOTE: NO MOTION:N/A SECONDED: N/A There are no updates discussed at this regular meeting. 3. Discuss the Collaboration/Cross-Training of Volunteer Groups 6 0 to 0 ACTION: YES .VOTE: NO MOTION:N/A SECONDED: N/A 0 to 0 Ken Ericksen asks what the PSC would like him to discuss. Chair Huang lists all the different volunteer groups for Cupertino, asking if there could be consistent ICS training so that emergency service coordination is seamless. Mr. Ericksen explains that the City has different levels of training for different levels of involvement. The City must demonstrate its employees have a certain level of emergency training to meet requirements for FEMA reimbursement. City volunteers are separated between first responders, including the Citizen Corps, CARES, CERT and MRC, which are recommended to take training but not required, and other volunteers that don't participate on a regular basis but can be worked into emergency operations when available with minimal job-specific onsite training. Free ICS training is already available to all volunteers, but it is not required. Chair Huang states that they did not intend to make training a requirement, but want to make all volunteer groups aware that training is available to all and actively encourage volunteers to participate, especially in CPR training since the City promotes PulsePoints. Mr. Ericksen suggests that if all volunteer groups will be recommended to take ICS training, there should be effort made to track it, suggesting they reach out to Laura Lee. Battalion Chief Glass adds that hands-only CPR training would be most appropriate for volunteers because it is quick and doesn't require certification. The Fire Deparhnent does monthly CPR training in Campbell that anyone may sign up for online. Commissioner McCoy clarifies that the PSC has made an advisory statement on this topic, and there is no further action to take at this time, pending the City Manager's decision. VIII. NEW BUSINESS 1. Discuss the Transition to the Bicycle-Pedestrian Commission of the Walk/Bike/Carpool to School (WBC) project, the Dero program and Surveys to Schools ACTION: NO VOTE: NO MOTION:N/A SECONDED: N/A 0 to 0 Commissioner Tallinger reports that he updated two Sprint cards for the Dero program machines, but neither Kennedy nor Regn.art Schools are near completion in setting up their programs. Sean Lyn from the Bicycle-Pedestrian Commission is heading up the Walk-Bil<e- Carpool (WBC) program and is currently in charge of the Dero program. 2. Discuss a possibility of starting a Fire Watch Council and Firewise Program ACTION: NO VOTE: NO MOTION:N/A SECONDED: N/A 7 0 to 0 Commissioner McCoy suggests deferring discussion of this topic until next meeting, when Deputy Chief Justice returns. IX. FUTURE AGENDA FOR NEXT REGULAR MEETING 1. Discuss Reports from Comity Fire, County Sheriff's Office and Commission Liaisons. 2. Discuss promotion plans for CAS, AlertSCC and the Pulse Points App. (Huang/McCoy) 3. Discuss the continuation of public education and outreach. (All) b. Discuss how to align public safety outreach and established County materials. 4. Discuss the collaboration/cross training of volunteer groups. (All) 5. Discuss the transition of the Walk/Bike/Carpool to School Project, the Dero (formerly Boltage) Project, and Surveys to Schools to the Bicycle/Pedestrian Commission. (Tallinger) 6. Discuss a possibility of starting a Fire Watch Council and Firewise Program. X. ADJOURNMENT This regular meeting adjourned at 8:35 p.m. XI. NEXT MEETING TI'le next Regular Meeting is scheduled for Timrsday, April 14, 2016 at 6:00 p.m. SUBMITTED BY: Jennifer Roth Executive Assistant West Valley Patrol Division Santa Clara County Office of the Sheriff March 16, 2016 APPROVED BY: ~ Andy Huang, Commission Chair 41 t t I il? Date 8