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FAC 02-29-2016CUPERTINO APPROVED MINUTES FINE ARTS COMMISSION Regular Meeting, Conf. Rm. C 10300 Torre A venue Cupertino Monday, February 29, 2016 At 7:00 p.m., Chair Matley called the meeting to order in Conference Room C, 10300 Torre Avenue, Cupertino, California. ROLL CALL Present: Chair Diana Matley, Vice Chair Michael Sanchez and Commissioners Janki Chokshi, Russell Leong, Raji Mahalingam. ORAL COMMUNICATIONS Chair Matley motioned, in consideration of the applicants and public, to change the order of the agenda by moving item #5 to item #2. Commissioner Russell seconded the motion. Motion approved 5-0-0. Chair Matley welcomed De Anza College students from the political science program who were attending to observe the meeting. STAFF AND COMMISSION REPORTS None. NEW BUSINESS 1. 2016 Cupertino "Energized by Art" Utility Box Project Staff member Lauren Dickinson reported that she wished to gain support for the utility art box project for the second year, specifically to expand to Stevens Creek Blvd. FAC will accept and judge art work. The Hongyun Art School will primarily run the project and will be exactly what was done last year. Advertising would start at Earth Day Festival. Commissioner Mahalingam requested piggybacking outreach for other Commission programs. Ms. Dickinson will bring updates to the next meeting. PUBLIC HEARING 2. Architectural and Site approval (ASA-2015-21) for the art program at the Main Street Cupertino mixed-use development site. Assistant Planner Gian Martire presented the proposed art program. He recommended approval with an additional condition that the applicant work February 29, 2016 Cupertino Fine Arts Commission Page2 with staff to assure accuracy of historic information on the creek marker medallions. Applicant Dean Issacs presented the program and introduced the artists, Jason Paul Bennett (bird sculptures), Barbara Grygutis (metal wall hangings), creek medallions by Iron Age Designs, and Alex Lebron (mural). The artists individually presented their work through digital presentations, as well as sample materials and metals, photographs, and rendering foam boards that were distributed to the Commissioners for review. Three members of the public spoke: Darrell Lum was concerned about safety around the sculptures and lighting. Jennifer Griffin liked the creek markers and lighting, and was concerned with the aviary and bird safety. Lisa Warren stated that this is not what she and her neighbors envisioned for Main Street Cupertino, that development should be rustic and not contemporary, and agreed with other commenters about safety and lighting concerns; she did not like the bright lights, apple core sculpture and wagon wheels. The Commissioners were generally in favor of the art program as proposed. They asked additional questions about safety, specifically the ability of children to climb the sculptures, lighting, final design concepts (no changes in size or design concepts) and maintenance/safety/sturdiness of bird aviary. The applicants answered as follows: • Safety: sculptures are designed at heights and angles such that they are not conducive to climbing (angles pinch the foot and provide no comfortable resting place for the foot for leverage of a reasonable stride). • Lighting: still being refined, is not final. Staff clarified lighting was not included in the art program application packet. • Design concepts: the concepts are final. There may be minor refinements, such as the beak of a bird but no changes to the design concept and size. • Bird aviary: property manager of Main Street is responsible for the daily upkeep and would be working with bird care specialists to refine long-term care and maintenance. City staff clarified that Public Works and the Parks & Recreation Commission would be the reviewing body. The aviary is not considered as part of the art program, though Commissioners may ask questions and make recommendations. February 29, 2016 Cupertino Fine Arts Commission Page3 Motion: Commission Sanchez motioned with a second from Commissioner Mahalingam to adopt Resolution 16-01, Architectural and Site approval (ASA- 2015-21) for the art program at the Main Street Cupertino mixed-use development site with conditions requiring verification of history on the creek medallions and requiring specifications of color, type, intensity and time regarding proposed lighting. Motion approved 5-0-0. Motion: Commissioner Leong motioned with a second from Commissioner Mahalingam to require that the applicant bring the report about lighting to the next or future Fine Arts Commission meeting. Motion approved 5-0-0. APPROVAL OF MINUTES 3. Minutes of January 25, 2016 Fine Arts Commission Commissioner Mahalingam requested edit to show that she was present. Motion: Commissioner Mahalingam motioned and Commissioner Sanchez seconded the motion to approve minutes from January 25, 2016. Motioned approved 5-0-0. 4. 2016 Emerging Artist/Distinguished Artist Program Commissioner Chokshi advised that many artists resist the notion of being labeled as distinguished, because it might imply that they no longer have anything further to accomplish. Commissioner Sanchez believed that the issue is about outreach and communication, and clarified the criteria for distinguished artists. Action Items: ./ Flyer needs to be updated with diversity tone: Commissioner Leong and Vice Chair Sanchez ./ Subcommittee for judging criteria/application/outreach to F ALC to explain distinguished artist: Commissioners Chikshi and Mahalingam; ./ Items completed for March 281h meeting for Commission review and program launch on April 1s1• 5. 2016 Fine Arts Commission Calendar and Deadlines Chair Matley brought handouts for all and discussed how to make meetings run more efficiently. February 29, 2016 Cupertino Fine Arts Commission Page4 Action Items: ./ Look at work plan, detail of each work plan item at each meeting, and year calendar: All commissioners add or subtract to these documents . ./ Sign up for Mayor's meeting (completed at meeting; all received picture of sign up) ./ Sign up for meeting minutes. Commissioners will rotate taking minutes on a template provided by staff. Staff will take minutes when there is an active art program application being considered . ./ Look at events schedule and sign up if interested in attending for outreach purposes. ADJOURNMENT Chair Matley adjourned the meeting at 9:30 p.m. to the Regular Meeting on March 28, 2016, at City Hall, Conference Room C. &c~ Catarina Kidd, Senior Planner & Staff Liaison